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Maxwell Elementary School Administrative Assistant II 1.0 FTE

Employer
Fayette County Public Schools
Location
Lexington, KY, US
Salary
Competitive
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Position Type:
Secretarial/Clerical/CLAS - 7777 - SCHOOL ADMIN ASST II - ELEM

Date Posted:
7/5/2022

Location:
MAXWELL ELEMENTARY

Date Available:
22/23 School Year

Closing Date:
until filled

Description:
Perform a wide variety of clerical and secretarial duties to organize, coordinate and schedule school office activities; assist the Principal of an elementary school in routine administrative tasks; perform public relations and coordinate communications between administrators, District and site personnel, parents, students and the general public; train and provide work direction to clerical personnel as assigned.

Job Summary:
  • Organize, coordinate and schedule a variety of office activities to assist the Principal of an elementary school with administrative tasks; prepare and accurately maintain a variety of reports, records and files relating to students, staff, budgets, operations and activities.
  • Serve as secretary to the Principal; compose routine correspondence independently; prepare type and distribute communications and minutes of meetings; schedule appointments and meetings as requested; receive, open and route mail.
  • Train and provide work direction to clerical personnel and student workers as assigned; monitor workflow and adjust duties to complete assignments in a timely manner as assigned.
  • Provide information concerning school policies, procedures, actions, activities and schedules as appropriate; maintain school calendar and serve as a coordinator of events.
  • Perform complex and advanced-level clerical accounting duties in support of the assigned schools programs and services; process or prepare more complex or technical financial accounting documents, including payments, reports and special projects.
  • Respond to questions or complaints from vendors or District administrators regarding issues related to payments, balances, charges, inventories and other information; answer phones.
  • Produce a variety of periodic and annual financial statements, reports, reimbursements and claims; maintain journals and ledgers, charging proper accounts.
  • Maintain records of revolving cash funds and petty cash funds use; issue checks as required to reimburse accounts; balance and reconcile accounts, verifying proper and authorized use of designated funds.
  • Collect, compile, organize and record a variety of data related to attendance, enrollment, personnel, payroll, equipment inventory and student activities; prepare and maintain related records, files and logs.
  • Collect and account for money collected in conjunction with school activities; secure money and process according to established procedures.
  • Administer first aid to ill and injured students; contact the nurse, parents or public safety agencies as appropriate.
  • Register, release or transfer students; complete enrollment information.
  • Operate a variety of business equipment including typewriter, calculator, copiers, computer equipment and other school office machines.
  • Requisition, receive, store and distribute supplies and office materials; maintain materials and equipment inventory as assigned.
  • Provide clerical assistance to faculty and staff as needed.
  • Orient new and substitute teachers; provide directions, keys and instructional materials.
  • Perform other duties as assigned.
  • Maintain regular attendance.
Qualifications:
  • High school diploma or G.E.D. Certificate and two years of increasingly responsible clerical and secretarial experience involving frequent contact with the public.
  • Must take all required clerical assessments and earn a passing score.
KNOWLEDGE OF:
  • Modern office practices, procedures and equipment.
  • Record-keeping techniques.
  • Health and safety regulations.
  • Correct English usage, grammar, spelling, punctuation and vocabulary.
  • Oral and written communication skills.
  • Interpersonal skills using tact, patience and courtesy.
  • Telephone techniques and etiquette.
  • Basic first aid techniques.
  • Operation of standard office machines including computer equipment.
ABILITY TO:
  • Perform a wide variety of clerical and secretarial duties to coordinate school office activities and assist
  • Perform public relations and communications services for the Principal.
  • Add, subtract, multiply and divide quickly and accurately.
  • Understand and follow oral and written directions.
  • Compose correspondence independently.
  • Complete work with many interruptions.
  • Type at an acceptable rate of speed.
  • Work independently with little direction.
  • Establish and maintain cooperative and effective working relationships with others.
  • Learn, interpret, apply and explain rules, regulations, policies and procedures.
  • Operate a variety of office machines including typewriter, computer terminal, calculator and copiers.
  • Understand and work within scope of authority.
  • Maintain good public relations with students, parents, teachers and the public.
  • Meet schedules and time lines.
  • Plan and organize work.
  • Train and provide work direction to others.
  • Compile and maintain accurate records and prepare reports.
  • Work confidentially with discretion.
  • Communicate effectively both orally and in writing.
  • Administer first aid to ill or injured students.
Working Conditions:

Application Procedure:
Apply online

Contact Person: Matthew Spottswood (matthew.spottswood@fayette.kyschools.us)

MUST TAKE AND PASS A BOOKKEEPER, WORD AND EXCEL ASSESSMENT WITH A 75% OR HIGHER. CLERICAL ASSESSMENTS WILL BE SCHEDULED VIRTUALLY VIA OUR TESTING PLATFORM.
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