Executive Assistant- Chief of Schools
- Employer
- Spring Independent School District
- Location
- Houston, TX, US
- Salary
- Competitive
View more
Job Details
PARAPROFESSIONAL-OFFICE OF SCHOOL LEADERSHIP
Date Posted:
8/23/2022
Location:
ADMIN BLDG 1 (GMA)
JOB TITLE: Executive Assistant to the Chief of Schools
REPORTS TO: Chief of Schools
WAGE/HOUR STATUS: Nonexempt
PAY GRADE: Para 10
Min: $51,311
Mid: $60,369
PRIMARY PURPOSE:
The Executive Assistant is responsible for assisting the Chief of Schools in the daily operation of the division as well as the planning, implementing, directing and maintaining of District programs by providing a wide variety of complex and confidential executive administrative and secretarial support; analyzing requests and providing recommendation for action; communicating information on behalf of the Chief of Schools to internal and external customers.
All employees of Spring ISD are expected to act with integrity, support and demonstrate our core values, communicate in a clear and respectful manner and seek to continuously improve self-performance and processes.
QUALIFICATIONS:
Required:
- HS Diploma/GED
- Five years of progressively responsible executive administrative and secretarial work experience, including at least two years providing support to senior and/or executive administration or related experience.
Preferred:
- Bachelor's Degree
SPECIAL KNOWLEDGE/SKILLS:
- Ability to perform multiple technical tasks simultaneously
- Effective communication skills
- Operation of standard office equipment and current software applications
- Prepare and maintain accurate records
- Independently prioritize the needs of the Chief of Human Resources and Human Capital Accountability and the division
- Coordinate, organize and monitor multiple projects of a complex nature
- Work under limited supervision
- Strong knowledge of District organization, operations, policies, and regulations
- Exemplary customer service skills
MAJOR RESPONSIBLITIES AND DUTIES :
- Maintain confidentiality of information related to the operations of the Chief of Schools from intentional or unintentional disclosure.
- Use initiative and independent judgment within established policies and procedural guidelines.
- Develop drafts and prepare final correspondence and reports by collecting and analyzing information and distribute as directed by the Chief of Schools
- Receive and screen communications to the Chief of Schools, including telephone calls, mail and e-mail messages, using independent judgment to determine priority attention; researches and responds to communications as appropriate.
- Prepare and develop meetings to include electronic agendas, meeting logistics, meeting records and any follow-up.
- Maintain the Chief of School's professional schedule, and provide reminders as appropriate by scheduling meetings, conferences, teleconferences, and travel.
- Prepare the Chief of Schools for speaking engagements, including logistics, presentations, and program appearance.
- Responsible for travel arrangements for the Chief of Schools at various meetings, conferences and maintaining records of travel.
- Travel with, and for, the Chief of Schools when needed.
- Build and manage both electronic and paper filing systems, as well as take steps to maintain state compliance with all applicable record-keeping requirements.
- Supervise the executive secretaries and other administrative support staff of the department.
- Act as liaison between the Chief of Schools and departments, campuses or the public, and represent and communicate issues and directives.
- Maintain attendance of those that report to the Chief of Schools.
- Maintain professional and technical knowledge by attending appropriate workshops, reviewing professional publications, and establishing networks.
- Proofread and edit.
- Perform all other duties as assigned.
- Develop and monitor the budget of the Division.
- Prepare purchase requisitions, office supply orders and submit work orders.
- Prepare the payroll transmittal for Financial Services Department.
- Prepare Journal Vouchers as needed.
WORKING CONDITIONS:
This position requires a person that is able to maintain emotional control under stress. The usual and customary methods of performing this job require the following: ability to work in a fast-paced, high-intensity work environment efficiently and effectively with frequent interruptions. Job may require prolonged periods of time sitting, reaching and repetitive hand motions; prolonged use of computer. Prolonged irregular hours as needed.
Duties performed require considerable initiative and tact. The position requires leadership qualities such as: adaptability, flexibility, dependability and accountability. Maintain confidential information and frequent contact with all levels within and outside of the district.
Company
The Spring Independent School District serves over 35,000 prekindergarten through 12th-grade students in a diverse district located 20 miles north of central Houston.
Guided by its strategic plan, Every Child 2020, the district is preparing students for success in college, career and life. With literacy as the foundation for learning across all grade levels, the district offers academic programs that meet the needs of all learners. From high-quality early childhood programs to college preparation courses and career pathway exploration, there are programs and services designed to meet the needs of every Spring ISD student.
The district takes pride in always improving and evolving, including strengthening and expanding its special education and gifted and talented services as well as its award-winning performing and visual arts program to serve even more students.
- In addition to bilingual instruction and English as a Second Language programs, which have been well-established for many years, the district has added a dual language program at three elementary schools.
- An array of extracurricular opportunities, including UIL 16-6-A athletics and nationally recognized JROTC programs encourage students to explore and pursue their interests.
The district currently has 38 campuses that include 26 prekindergarten through 5th-grade elementary schools, seven 6th- through 8th-grade middle schools and five 9th- through 12th-grade high schools. That number will change soon with the construction of several new facilities – including two middle schools, three ninth-grade centers and a state-of-the-art stadium that will serve the entire district – all funded by a bond referendum approved by voters in 2016.
- Website
- http://www.springisd.org/
- Telephone
- 2818916049
- Location
-
16717 Ella Blvd.
Houston
Texas
77090
US
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