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Library Administrative Assistant - 10 Month

Employer
Proviso Township High School District 209
Location
Forest Park, IL, US
Salary
Competitive
  • Position Type:
    Administrative Assistant/Administrative Assistant- 10-Months

    Date Posted:
    8/15/2022

    Location:
    Proviso West High School

    Date Available:
    Upon Approval


  • Position: Library Administrative Assistant
    REPORTS TO: Principal
    Grade Level Principal


    LEVEL: 10 Months

    QUALIFICATIONS:

    Required Experience or Training

    High school diploma; 2-5 years secretarial experience; data entry experience; proficiency in Microsoft Word and Excel; good typing skills; excellent communication skills; ability to work independently; excellent organizational skills; aptitude for detailed work and record keeping; ability to complete multifaceted tasks; ability to work with teens; ability to work as a team member; ability to establish good rapport with faculty and staff.

    Desired Experience or Training

    Bilingual; internet familiarity; proficiency with library software programs.

    POSITION RESPONSIBILITIES:

    Process new books, including typing spine labels, card catalog, book pockets; entering bibliographic data into computer system using Destiny System

    Assist students with finding information sources in the computer system; help with word processing; circulation desk duties.

    Responsible for maintaining Follett Library Program, including weekly overdue notices and letters, update library materials and student data; daily and monthly Dewey collection statistics; daily and weekly disk back-ups.

    Maintain magazine inventory, including taping spines, date labels and recording the date received.

    Process books for bindery company.

    Keep cash drawer ready for daily operation, including collecting and counting monies from copier use.

    At school year's end, place all students with a library obligation on the mainframe computer; close out student circulation records on the Follet System.

    Take inventory every two years by scanning each book with the hand-held scanner; enter the data into the Follet System.

    General secretarial duties, including typing requisitions, maintaining supplies, etc.
    May also administer and collect books to students from the bookroom at beginning and end of school term.

    Other responsibilities that may be assigned and/or administratively directed.

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