Description
Executive Assistant
Reports To: The Executive Director (Central Campus)
Nature and Scope of Job: The Executive Assistant
performs confidential administrative responsibilities
necessary for an efficient and effective office that assists
the Central Campus Executive Director in the
performance of their responsibilities.

Job Functions and Responsibilities
1. Hold as confidential, all aspects of the job designated by the
Executive Director.
2. Perform confidential administrative tasks of a varied nature,
some of which may be unique to the assigned office, requiring
a thorough knowledge of the rules and regulations of the
schools and school system and the frequent exercise of
independent judgement.
3. Be responsible for the compilation of documents as
requested/needed by the Executive Director.
4. Ensure that all communication from the office meet proper
written and oral English standards.
5. Greet visitors and answer telephone calls in a pleasant and
efficient manner, communicating effectively in routine,
sensitive and confidential matters.
6. Maintain an efficient and well organized electronic and paper
data collection and filing systems, including confidential files.
7. Arrange appointments and maintain a schedule for the
Executive Director.
8. Assist the Executive Director in the preparation of reports and
documents by gathering and organizing data, performing
research, creating graphics and displays, using word
processing and data management, creating an attractive
presentation, copying, collating, and transmitting or
distributing final products.
9. Arrange meeting details, prepare agenda and materials and
handle follow-up activities.
10. Create and maintain a clean, attractive, orderly safe and
efficient office environment.
11. Assist the Executive Director in handling interruptions and
emergencies.
12. Other duties as assigned.

QUALIFICATIONS

• Holds a High School Diploma
• Have a minimum of five years of successful experience in a related secretarial or office position.
• Demonstrate excellent secretarial skills, general bookkeeping skills, organizational and filing skills and the ability to use electronic equipment for word processing, data management, information retrieval, visual presentations and telecommunications.
• Demonstrate proficiency in Google Suite and Microsoft Office Suite.
• Demonstrate the ability to communicate effectively in English and Spanish both orally and in writing, including Standard English usage, grammar and vocabulary.
• Demonstrate appropriate telephone etiquette, with proper voice inflection. Demonstrate the ability to maintain confidences.
• Demonstrate the ability to work independently.
• Have excellent integrity and demonstrate good moral character and initiative.
• Exhibit a personality that demonstrates enthusiasm and interpersonal skills to relate well with staff and administration .
• Spanish bilingual preferred.