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Bookkeeper - 216 Day

Employer
Hamilton County Department of Education
Location
Signal Mountain, TN, United States
Salary
Competitive

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Job Details

Overview

This position posting is for a part-time bookkeeper for the 2022-2023 school year. Qualified applicants must have strong skills in the areas of accounting and bookkeeping.. Applicants must be eager to work cooperatively within department and school team settings. Applicants must be organized and possess outstanding communication skills in working collaboratively and effectively with students, teachers, parents, and administrators.

Hamilton County Schools, located in Chattanooga, TN, is the fastest improved school district in the state of Tennessee. Our mission is to create pathways to bright futures for all students in our community by helping to equip them with the skills, knowledge and supports required to realize their full potential.

We do this by focusing on five action areas in our strategic plan, Future Ready 2023:
  • Accelerating Student Achievement
  • Future Ready Students
  • Great Teachers and Leaders
  • Engaged Community
  • Efficient and Effective Operations

We are committed to excellence for every student and are seeking outstanding school support and district-wide staff who desire to make a difference in the lives of students. For classified employees who are interested in becoming teachers, we also offer our "Grow Your Own" program, with pathways to becoming a certified teacher. With nearly 80 schools located in urban, rural, and suburban communities, we are confident that you can find your place in Hamilton County.

The purpose of this job is to perform bookkeeping work associated with school financial activities, including accounts receivables, accounts payables, purchasing, financial reporting, budget preparation, and maintenance of records.

Responsibilities

  • Acts in a professional, respectful, and welcoming manner at all times.
  • Complies with all applicable codes, laws, rules, regulations, standards, policies and procedures involving the handling of money and property, as well as other Board policies; initiates any actions necessary to correct deviations or violations.
  • Processes a variety of documentation associated with department/school operations within designated timeframes and per established procedures. Processes documentation relating to purchasing or accounts payable functions; issues purchase order numbers; ensures availability of adequate funding and proper signature/authorization before purchases are made; prepares bid sheets; monitors status of open purchase orders; reviews invoices for accuracy, matches with purchase order, and researches discrepancies; charges purchase orders and invoices to proper budget accounts; generates checks for payment of invoices and mails to vendors; enters purchasing/payables data into computer and maintains records; ensures that all purchasing activities comply with state purchasing guidelines.
  • Processes documentation relating to accounts receivable functions; receives moneys in payment of store purchases, field trips, fundraising events, book fairs, student parking spaces, student dues, or other fees/services; makes change, records transactions, and issues receipts; verifies teachers' collection logs of monies collected from students, resolves any discrepancies with teachers, and returns logs to teachers; counts/balances cash receipts; posts receipts to computerized accounting system; maintains financial records.
  • Communicates regularly with school administration regarding status of individual school accounts and overall budget.
  • Prepares bank deposits or transports banking transactions to/from bank as directed by administration; reconciles bank statements.
  • Coordinates collection of bad debts; initiates written/verbal correspondence to research/follow up on checks returned for insufficient funds; maintains computer spreadsheet of outstanding bad check records and balances monthly with bad debts account; writes off outstanding checks or insufficient fund checks as appropriate.
  • Assembles cash box for each sporting event; ensures availability of adequate change for events; processes checks for officials; prepares ticket reconciliation reports for athletics and other events; balances gate receipts with ticket reconciliation.
  • Monitors fundraising activities to ensure forms are approved, monies are properly documented, and reconciliation forms are properly completed at end of fundraiser.
  • Processes miscellaneous financial information/documentation; assembles collection log books at beginning of school year and distributes to teachers; provides written/verbal instruction to teachers on procedural changes for new school year; monitors/calculates long distance calls, faxes, and copy usage to charge expenses to proper department/organization; records copier counts from copy machines, prepares copy usage reports, and reconciles copy counts with vendor invoices; maintains 1099 vendor listing and forwards to Central Office at end-of-year; tracks BEP funds to prevent overspending; tracks vending commissions to ensure matching of checks with sales; assists with registration activities, to include compiling spreadsheet of student names, amount of fees paid, and balancing moneys received with spreadsheet data.
  • Processes documentation relating to departmental budgets; assists in compiling data and preparing budget documents; works with department heads and principal to compile in-house instructional budget; presents data from previous years, reviews budget requests, discusses budget requests with principal, and determines allocation of funds to various departments; notifies departments of available funds; compiles income/expense data; prepares budget for block grant funds; combines in-house instructional budget and block grant budget to provide a complete school budget and presents to principal for approval; forwards budget to Central Office; performs continual review of budget and account balances to ensure compliance with approved budget.
  • Prepares a variety of financial reports, which may include balance sheets, detailed balance sheets, income statements, restricted income statements, bank reconciliation reports, aging reports, or trial balance reports; compiles statistical and administrative data for reports; researches data and makes applicable calculations; reconciles monthly financial reports with bank statements; submits reports to appropriate departments, individuals, or outside agencies.
  • Coordinates activities pertaining to audits of school's financial records; prepares for internal audits and provides assistance to auditors as needed.
  • Performs a variety of general accounting/bookkeeping functions, such as posting entries to account ledgers, calculating data, balancing/reconciling spreadsheets/reports, reconciling bank statements, researching financial discrepancies, voiding or stopping payment on checks, correcting data errors, generating reports, or maintaining financial records.
  • Operates a computer to enter, retrieve, review or modify data; performs data entry functions by keying data into computer system; verifies accuracy of entered data and makes corrections; utilizes word processing, spreadsheet, database, accounting, attendance, desktop publishing, email, or other software programs; performs basic maintenance of office/computer equipment, such as backing up data or replacing paper, toner, or ribbons; coordinates service/repair activities as needed.
  • Maintains file system of various files/records; prepares and sets up files; sorts/organizes documents to be filed; files documents in designated order; retrieves/replaces files.
  • Answers telephone calls, greets visitors, or assists individuals at front counter; ascertains nature of business, directs callers/visitors to appropriate personnel, and records/relays messages; provides information/assistance regarding department procedures, forms, or other issues; responds to routine questions/complaints and initiates problem resolution.
  • Communicates with supervisor, employees, volunteers, other departments, school officials, teachers, students, parents, vendors, the public, outside organizations, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
  • Follows established procedures for ensuring assigned areas are safe.
  • Works collaboratively with administration, principals, secretaries, staff, and other stakeholders.
  • Attends work and arrives to work on time.
  • Maintains confidentiality.
  • Adheres to the Teacher Code of Ethics as defined by Tennessee Law.
  • Uses computers and other technology to enter and access information related to essential job functions.
  • Coordinates operation of school bookstore; performs daily opening/closing procedures; provides information and assistance to volunteer workers as needed; ensures adequate stock levels of store merchandise. Monitors inventory levels of departmental equipment/supplies and school store merchandise; ensures availability of adequate materials to conduct work activities; initiates orders for new or replacement items; researches products and obtains competitive bids and price quotes; conducts periodic inventory counts.
  • Performs general/clerical tasks, which may include answering telephone calls, typing documents, making copies, sending/receiving faxes, filing documentation, or processing incoming/outgoing mail.
  • May assist with clinic activities; takes temperatures of sick/injured children; oversees completion of accident reports; provides minor first aid, such as applying ice or bandages; contacts parents/guardians to pick up sick/injured children; maintains medication records and dispenses medication to students according to policy.
  • May operate a motor vehicle to transport banking transactions or conduct various work activities.
  • Performs other duties as assigned.


Qualifications

Knowledge/Education/Experience:
  • Minimum Associate's Degree with coursework emphasis in Accounting preferred; supplemented by three (3) years previous experience and/or training that includes accounting, bookkeeping, accounts payable, accounts receivable, purchasing, office administration, and personal computer operations; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. May require possession and maintenance of a valid Tennessee driver's license.

Skills/Qualifications:
  • Demonstrates excellent verbal and written communication skills to deal effectively with employees, Board members, parents, and community members.
  • Demonstrates the ability to evaluate, audit, deduce, and/or assess data using established criteria.
  • Demonstrates the ability to perform addition, subtraction, multiplication and division; the ability to calculate decimals and percentages; the ability to utilize fractions and interpret financial data.


Compensation:
Salary is based on a combination of relevant education and experience.
Grade D
Salary Scale

Company

Hamilton County Schools, located in beautiful Chattanooga, TN, is hiring, supporting, and retaining outstanding top teaching talent. We are the fastest improved district in Tennessee and have a goal to become the best. With nearly 80 schools located in urban, rural, and suburban communities, we are confident that you can find your place in Hamilton County.

Why Join our Team?  

New Teacher Support: With our progressive three-year induction program for new teachers, you will have the following supports: 

  • New Teacher Academy 
  • First Year Mentor & Supportive Professional Development 
  • Whole-Teacher/Well-Teacher (wellness & mindfulness training) 

Leadership Opportunities: Grow your career with Hamilton County Schools, no matter your professional goals: 

  • Train to become a mentor teacher or professional development presenter
  • Obtain your National Board Certification and get a $4,000 salary increase 
  • Apply for leadership pipeline programs for instructional coaching or administration 
  • Be a part of innovative programs that are unique to Hamilton County like Teacherpreneur and STEM Fellows
  • Travel the world as a Fund for Teachers recipient

Experience all Chattanooga has to offer:

  • Chattanooga has a metro area of 500,000 people - not too big and not too small - and under two hours from Nashville, Atlanta, Knoxville, and Birmingham
  • Award-winning city for outdoor activities, music, art and culture
  • 25 + local music, art, and food festivals every year

We are seeking teaching candidates who are:

  • Committed to high academic achievement and high expectations for all students
  • Able to be a positive team-player and communicate effectively with colleagues, supervisors, students, and families
  • Open to being coached and receiving feedback in order to advance learning and growth for students
  • Experienced in high-need or Title-I School settings. Experience with English Language Learners is a plus.
  • Professionals with high personal standards and integrity

Compensation & Total Rewards 

  • Competitive salary range commensurate with experience
  • Comprehensive benefits package includes multiple health insurance options, vision, dental reimbursement, short and long-term disability, life insurance, on-site clinics, and a wellness program 
  • Childcare for Hamilton County teachers available in multiple schools 
  • Competitive retirement plans through Tennessee Consolidated Retirement System, including a hybrid 401k and pension plan. In 2018, TCRS was ranked in the top four best funded State Pension plans by the Pew Charitable Trust. 

About Hamilton County Schools

 Hamilton County Schools, located in beautiful Chattanooga, TN, is the fastest improving district in the state of Tennessee. We believe in success for all students and are dedicated to helping all students succeed to their highest potential.  With nearly 80 schools located in urban, rural, and suburban communities, we are confident that you can find your place in Hamilton County.

Who we serve: Hamilton County Schools serves over 42,000 students across our diverse county in urban, rural and suburban communities. Our families speak 125 languages and approximately 8.5% of our students are English language learners.

Our results: The state of Tennessee has recognized Hamilton County as an “Advancing” school district.

A few of our recent achievements include:

  • #2 out of 146 districts in the state of Tennessee for student growth and a Level 5 district for 2018-2019
  • 45 Level 5 schools and 32 reward schools
  • 16 Volkswagen E-Labs - the highest concentration of fabrication labs of any district in the US or abroad
  • Milken Award winning teacher; State Principal of the Year (2017)
  • 13 High Schools with over 18 Future Ready Institutes
Company info
Website
Telephone
4234987048
Location
3074 Hickory Valley Road
Chattanooga
TN
37421
US

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