Clerical Secretary

Employer
Yorkville Community Unit School District 115
Location
Yorkville, IL, US
Salary
Competitive

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  • Position Type:
    Secretarial/Clerical/Secretary


  • Date Posted:
    8/5/2022


  • Location:
    Grande Reserve Elementary School


  • Date Available:
    08/09/2022


  • Closing Date:
    When Filled

    District:
    Yorkville Community School District 115 - website
  • BRIEF DESCRIPTION/POSITION SUMMARY:

    Under the direct supervision of the principal or other administrator, to provide clerical, secretarial, and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, and parents, instructional and support employees.

    - Welcomes new families to our school and district and supports the registration process.
    - Manages rental requests.
    - Secures and manages substitute teacher requests and assignments.
    - Prepares, copies and distributes notices, memoranda, or other correspondence for the purpose of informing school employees regarding activities, events, or other work-related matters.
    - Assists in maintaining documents, files, and records for the purpose of providing up-to-date references and audit trails for compliance.
    - Assist visitors to the office, including students, parents, substitute teachers, and others.
    - Answers telephone calls and provides information and assistance to callers.
    - Distribute incoming mail appropriately; send outgoing mail.
    - Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
    - Responds to inquiries from students, parents, and employees, providing information, facilitating communication among parties, and/or providing direction.

    QUALIFICATIONS/SKILLS:

    - Ability to describe problems and work orally or in writing to the supervisor as required.
    - Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
    - Ability to carry out instructions furnished in written or oral form.
    - Ability to add, subtract, multiply, divide, and perform arithmetic operations.
    - Ability to understand, apply and use personal computers and software applications (e.g., Google Suite, Word, Excel, PowerPoint, the Internet, e-mail).
    - Ability to problem solve job-related issues.
    - Ability to work with a diverse group of individuals.
    - Ability to process paperwork accurately according to standardized procedures.
    - Ability to maintain the confidentiality of information regarding students, employees, and others.
    - Organizational and time management skills.
    - Knowledge of office management procedures.
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