Position Type:
Network Team

Date Posted:
8/11/2022

Location:
Charter Managment Organization

Closing Date:
Until Filled

Background :
LEARN Charter School Network (LEARN) opened its doors as a charter school in 2001 with the mission to provide children with the academic foundation and ambition to earn a college degree. Our commitment to providing underserved communities with a high-quality, college prep elementary education is unwavering. LEARN currently serves over 4,000 students across 11 campuses in Chicago, the surrounding suburbs and Washington, DC.

Job Description:
LEARN is seeking an experienced, detail-oriented self-starter with problem solving skills and a team attitude to join our organization as Payroll Supervisor. This individual will report to the Chief Financial Officer and work closely with the Payroll Manager and Controller and will play a critical role in managing payroll operations and benefits compliance. This position will provide an opportunity to implement new and impactful initiatives.

Responsibilities :

• Working with the Payroll Manager, process and reconcile an accurate and timely bi-weekly payroll in UKG for 500+ employees across 11 campuses.
• Manage time and attendance, providing oversight, training and support to all campuses. Play active role in identifying and implementing process improvements.
• Comply with federal, state and local legal requirements by studying existing and new legislation, enforcing adherence to requirements and advising management on needed actions.
• Administer the employee pension funds to ensure proper submissions, tracking and legal compliance with the Chicago Teachers Pension Fund (CTPF), the Illinois Teachers' Retirement System (TRS) and TIAA-CREF 403(b) Tax-Deferred Annuity Plan. Respond, research and investigate all audit requests.
• Review and monitor payroll tax and benefits information, ensuring accurate quarterly and year-end reporting on all required forms (i.e. Form W-2 and 941s).
• Partner with Human Resources to ensure accuracy and timeliness in managing all new hires, terminations, benefit deductions, reconciliations, salary changes and calculations of mandatory/voluntary end of service payments.
• Work with external brokers, vendors and auditors to resolve payroll issues.
• Prepare weekly, monthly, quarterly and year-end reports, including gross payroll, hours worked, tax deductions, and benefit deductions. Build and execute detailed payroll reports in response to internal and external data requests (i.e. TRS, CTPF, TIAA-CREF).
• Maintain employee confidence and protect payroll operations by keeping information confidential.
• Partner with the Finance and Accounting teams to research and reconcile payroll transactions.
• Compile and prepare data for annual 403(b) audit.
• Participate in annual Forms 5500 and 990 filings.
• Maintain payroll guidelines by writing and updating policies and procedures to ensure proper internal controls and process improvements.
• Complete other projects as assigned.

Required Qualifications:

• Bachelor's degree in Accounting, Human Resources, Business or related field.
• Minimum of 5 years of progressive experience with payroll or related software systems; UKG and Paycom experience is a plus. Experience with payroll conversion a plus.
• Familiarity with processing payroll for a multi-office and multi-state organization.
• Experience administering 403b, 401k, and/or pension plan contributions.
• Strong mathematical, analytical and technical skills.
• Professional and technical knowledge of employee payroll and tax regulations in order to ensure payroll is processed accurately and in full compliance.
• Proficient in Microsoft Office, Excel, Word, Power Point and other computer skills required.
• Strong organizational abilities with close attention to detail and precision.
• Strong process orientation with an ability to set priorities, analyze and resolve problems and make decisions in a timely fashion.
• Able to communicate status, issues, and payroll information clearly and effectively orally and in writing. Strong customer service focus, with an ability to interact congenially and effectively with a diverse network of employees, customers and vendors.

Required Competencies:

• Mission & Culture Fit - Believes that all students can achieve college success and exhibits an unwavering determination to do whatever it takes to help LEARN students achieve their goals.
• Entrepreneurial - Exudes a self-starter mentality and workstyle. Independently owns departmental work streams and projects and takes initiative to solve organizational issues proactively.
• Collaboration - Initiates, builds, and manages cohesive partnerships and professional relationships both internally and externally.
• Problem Solver - Able to identify problems, collect and analyze data, establish facts and draw conclusions. Catches errors and proactively seeks out and identifies problems. Develops and implements recommendations for resolutions in adherence with all applicable compliance related rules and regulations.
• Organization & Project Management - Keeps track of upcoming, ongoing, and past work product. Quickly adjusts to shifting priorities and deadlines and can juggle multiple and varied projects simultaneously. Develops realistic action plans and utilizes team effectively to achieve department goals.
• Data Analysis & Analytical Thinking - Ability to build and create data, analyze statistics, identify trends and make balanced, objective recommendations in a proactive manner to achieve maximum results.