Job Title: Coordinator I - Payroll

Department: Business Services

Pay Grade: P100

FLSA Status: Exempt

Reports to: Manager I - Payroll

GENERAL PURPOSE

Responsible for providing support to department activities with specific responsibility for ensuring the accuracy of preliminary and final payroll reports, time sheets, spreadsheets, and fund distribution; responding to inquiries and/or requests for data and/or reports; providing timely and accurate payroll production; and directing assigned employees.

ESSENTIAL JOB FUNCTIONS

Assist a variety of internal and external stakeholders for ensuring the smooth operation of the department.

Compile information from a variety of sources for providing summaries to other personnel while ensuring compliance with established guidelines.

Coordinate the payroll process with other departments and sites for delivering services in compliance with established guidelines.

Maintain a wide variety of payroll information for ensuring the availability of documentation and compliance with established policies and regulatory guidelines.

Monitor assigned payroll activities for ensuring compliance with established financial, legal, and administrative requirements.

Oversee assigned payroll operations for enhancing productivity and ensuring the accuracy of the payroll process.

Prepare a variety of payroll related documents to provide reference, document activities, and convey information.

Process a wide variety of payroll information for disseminating information to appropriate parties.

Reconcile payroll account balances maintaining accurate account balances and complying with established guidelines.

Research discrepancies of payroll information and/or documentation for ensuring accuracy and adherence to procedures prior to processing.

Respond to inquiries regarding payroll procedures providing necessary information for decision making, assisting employees, taking appropriate action, and complying with established fiscal guidelines.

Review a wide variety of information ensuring accuracy of payroll, insurance, and retirement records.

Support the Manager I - Payroll in administering departmental requirements and completing payroll operations to ensure timely and accurate payroll generation

Perform other related duties as required/assigned.

QUALIFICATIONS AND REQUIREMENTS

Education and Experience

Bachelor's Degree from an accredited college or university, preferred.

Minimum of two (2) years of job related experience with increasing levels of responsibility is required.

Certificates, Licenses and Other Special Requirements

Must pass a criminal background clearance.

Knowledge, Skills, and Abilities

Knowledge of algebra and/or geometry; review and interpret highly technical information, write technical materials, and/or speak persuasively to implement desired actions and analyze situations to define issues and draw conclusions.

Knowledge based competencies required to satisfactorily perform the functions of the job include accounting/bookkeeping principles; financial analyses and/or budget analyses; electronic spreadsheets and worked processing; principles and objectives of budget preparation; and management evaluation and analysis.

Skill to perform multiple, technical tasks with a need to routinely upgrade skills in order to meet changing job conditions.

Skill based competencies required to satisfactorily perform the functions of the job, including: operating standard office equipment including using pertinent software applications; performing accounting procedures; performing standard bookkeeping; and preparing and maintaining accurate records.

Ability to read technical information, compose a variety of documents, and/or facilitate group discussions.

Ability to analyze situations to define issues, draw conclusions and create action plans.

Ability to schedule a number of activities, meetings, and/or events; gather, collate, and/or classify data; and use job-related equipment.

Ability to communicate effectively and collaborate with internal and external stakeholders to accomplish District objectives.

Ability to apply critical thinking/problem solving to improve work processes.

Ability to work as part of a team; analyze situations and make accurate decisions; work on multiple projects; and deal with frequent interruptions and changing work priorities.

Working Conditions and Physical Requirements

Work environment is primarily inside, where the noise and temperature levels are moderate.

The work is sedentary work that requires exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force to move objects.

Must possess the physical ability to perceive the nature of sounds, make rational decisions through sound logic and deductive processes, express or exchange ideas by the spoken word, substantial movements (motions) with the hands, wrists, and/or fingers, and discern letters or numbers at a given distance.

Additionally, the following physical abilities are required: balancing, climbing, crawling, crouching, feeling, grasping, handling, hearing, kneeling, manual dexterity, mental acuity, reaching, repetitive motion, speaking, standing, stooping, talking, visual acuity and walking.