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Administrative Assistant 1

Employer
Hamilton County Department of Education
Location
Chattanooga, TN, United States
Salary
Competitive

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Job Details

Overview

Hamilton County Schools, located in Chattanooga, TN, is the fastest improved school district in the state of Tennessee. Our mission is to create pathways to bright futures for all students in our community by helping to equip them with the skills, knowledge and supports required to realize their full potential.

We do this by focusing on five action areas in our strategic plan, Future Ready 2023:
  • Accelerating Student Achievement
  • Future Ready Students
  • Great Teachers and Leaders
  • Engaged Community
  • Efficient and Effective Operations

We are committed to excellence for every student and are seeking outstanding school support and district-wide staff who desire to make a difference in the lives of students. For classified employees who are interested in becoming teachers, we also offer our "Grow Your Own" program, with pathways to becoming a certified teacher. With nearly 80 schools located in urban, rural, and suburban communities, we are confident that you can find your place in Hamilton County.

The purpose of this position is to provide administrative office support to assigned supervisors and/or area.

Responsibilities

  • Acts in a professional, respectful, and welcoming manner at all times.
  • Creates a customer-focused climate and provides quality services and support to school and other stakeholders.
  • Work is guided by objectives and expected outcomes with directions; refers new or complex problems to a higher level.
  • Complies with applicable district, state, and federal codes, laws, rules, regulations, standards, policies and procedures.
  • Maintains a working knowledge of assigned area in order to communicate with employees, administrators, parents, elected officials, and others outside the school district in a way that promotes a positive image of the Hamilton County Department of Education. Acts in a professional, respectful, and welcoming manner at all times.
  • Answers telephone calls and greets visitors in a timely fashion; ascertains nature of business, directs callers/visitors to appropriate personnel, and records/relays messages; retrieves messages from voice mail; initiates and returns calls as necessary.
  • Performs customer service functions; provides information/assistance regarding school programs, services, activities, procedures, forms, fees, or other issues; distributes forms/documentation; responds to routine questions/complaints and initiates problem resolution.
  • Processes documentation relating to budget functions; monitors department expenditures to ensure compliance with budget; evaluates excessive costs; summarizes yearly financial data; assists with preparation of annual budgets for operating budget. Processes documentation relating to purchasing, accounts payable, and payroll functions.
  • Processes POs and assigns budget codes
  • Provides feedback to lead administrative assistant regarding office procedures and protocols.
  • Maintains inventory of equipment if required.
  • Assists with special projects as needed. Example: United Way.
  • Uses technology to create and maintain spreadsheet and other documents. Produces a variety of reports using data/information using technology.
  • Coordinates calendar, travel arrangements, accommodations, conference/seminar registrations, or other travel-related plans for department staff.
  • Communicates through the proper channels to keep supervisor and other appropriate personnel informed of impending problems or events of unusual nature.
  • Follows established procedures for ensuring assigned areas are safe.
  • Works collaboratively with board members, elected officials, parents, Central office and school administration, principals, secretaries, staff, and other stakeholders.
  • Attends work and arrives to work on time.
  • Maintains confidentiality.
  • Adheres to the Teacher Code of Ethics as defined by Tennessee Law.
  • Attends meetings/trainings as needed.
  • Performs general/clerical tasks, which may include answering telephone calls, typing documents, making copies, sending/receiving faxes, filing documentation both digitally and paper copy, processing incoming/outgoing mail, or running errands.
  • Monitors and updates departmental calendars for all applicable due dates and notices.
  • Operates a computer to enter, retrieve, review or modify data; verifies accuracy of entered data and makes corrections; operates general office/school equipment
  • Monitors inventory of equipment and supplies; ensures availability of adequate materials to conduct work activities; initiates requests for new/replacement materials
  • May operate a motor vehicle to conduct various work activities.
  • Sorts, organizes, and distributes mail/correspondence.
  • Updates Hamilton County Department of Education website with current information.
  • Creates and distributes weekly newsletter if required.
  • Performs other duties as assigned.

Qualifications

Knowledge/Education/Experience:

High school diploma or GED required; college-level course work or vocational training in office administration, basic bookkeeping, and personal computer operations preferred; three (3) years previous experience and/or training that includes office administration, project management, budget administration, personal computer operations bookkeeping, and payroll (preferably in a school environment); or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. May require possession and maintenance of valid driver's license and Appointment of Notary Public certification.

Skills/Qualifications:
  • Ability to prioritize job tasks.
  • Excellent professional judgement.
  • Ability to perform addition, subtraction, multiplication, and division. Ability to calculate decimals and percentages.
  • Ability to communicate effectively verbally and in writing.
  • Ability to use technology to create presentations/reports, and maintain a variety of spreadsheets.
  • Superior knowledge of Microsoft Office applications including Word, Excel, PowerPoint, and Outlook as well as Google Docs, and other Google applications.
  • Solution minded and has the ability to problem solve.


Compensation:
Salary is based on a combination of relevant education and experience.
Salary Scale

Company

Hamilton County Schools, located in beautiful Chattanooga, TN, is hiring, supporting, and retaining outstanding top teaching talent. We are the fastest improved district in Tennessee and have a goal to become the best. With nearly 80 schools located in urban, rural, and suburban communities, we are confident that you can find your place in Hamilton County.

Why Join our Team?  

New Teacher Support: With our progressive three-year induction program for new teachers, you will have the following supports: 

  • New Teacher Academy 
  • First Year Mentor & Supportive Professional Development 
  • Whole-Teacher/Well-Teacher (wellness & mindfulness training) 

Leadership Opportunities: Grow your career with Hamilton County Schools, no matter your professional goals: 

  • Train to become a mentor teacher or professional development presenter
  • Obtain your National Board Certification and get a $4,000 salary increase 
  • Apply for leadership pipeline programs for instructional coaching or administration 
  • Be a part of innovative programs that are unique to Hamilton County like Teacherpreneur and STEM Fellows
  • Travel the world as a Fund for Teachers recipient

Experience all Chattanooga has to offer:

  • Chattanooga has a metro area of 500,000 people - not too big and not too small - and under two hours from Nashville, Atlanta, Knoxville, and Birmingham
  • Award-winning city for outdoor activities, music, art and culture
  • 25 + local music, art, and food festivals every year

We are seeking teaching candidates who are:

  • Committed to high academic achievement and high expectations for all students
  • Able to be a positive team-player and communicate effectively with colleagues, supervisors, students, and families
  • Open to being coached and receiving feedback in order to advance learning and growth for students
  • Experienced in high-need or Title-I School settings. Experience with English Language Learners is a plus.
  • Professionals with high personal standards and integrity

Compensation & Total Rewards 

  • Competitive salary range commensurate with experience
  • Comprehensive benefits package includes multiple health insurance options, vision, dental reimbursement, short and long-term disability, life insurance, on-site clinics, and a wellness program 
  • Childcare for Hamilton County teachers available in multiple schools 
  • Competitive retirement plans through Tennessee Consolidated Retirement System, including a hybrid 401k and pension plan. In 2018, TCRS was ranked in the top four best funded State Pension plans by the Pew Charitable Trust. 

About Hamilton County Schools

 Hamilton County Schools, located in beautiful Chattanooga, TN, is the fastest improving district in the state of Tennessee. We believe in success for all students and are dedicated to helping all students succeed to their highest potential.  With nearly 80 schools located in urban, rural, and suburban communities, we are confident that you can find your place in Hamilton County.

Who we serve: Hamilton County Schools serves over 42,000 students across our diverse county in urban, rural and suburban communities. Our families speak 125 languages and approximately 8.5% of our students are English language learners.

Our results: The state of Tennessee has recognized Hamilton County as an “Advancing” school district.

A few of our recent achievements include:

  • #2 out of 146 districts in the state of Tennessee for student growth and a Level 5 district for 2018-2019
  • 45 Level 5 schools and 32 reward schools
  • 16 Volkswagen E-Labs - the highest concentration of fabrication labs of any district in the US or abroad
  • Milken Award winning teacher; State Principal of the Year (2017)
  • 13 High Schools with over 18 Future Ready Institutes
Company info
Website
Telephone
4234987048
Location
3074 Hickory Valley Road
Chattanooga
TN
37421
US

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