Position Type:
Secretarial/Clerical/Secretary - Attendance/Bookkeeper

Date Posted:
6/16/2022

Location:
Navajo Middle School

Date Available:
2022-2023

Closing Date:
06/30/2022

Title: Secretary - Attendance/Bookkeeper (203 Contract Days) - Secondary
Work Location: Navajo Middle School
Work Hours: 7.5 hours/Day
Contract Length: 184 Days
Minimum Salary: $19,156.00 (SY21-22 Salary)
Maximum Salary: $29,275.00 (SY21-22 Salary)

To perform clerical support duties in maintaining student attendance record; to develop and input correspondence and data into a computer terminal; to assist and inform the public on departmental policies and procedures; and to assist with basic sorting, filing, copying or clerical activities.

SUPERVISION EXERCISED & RECEIVED:

Receive immediate supervision from assigned higher level staff.

ESSENTIAL FUNCTIONS: Essential duties may include, but are not limited to, the following:

• Participate in routine record keeping of student attendance and other school records.
• Type, proofread and word process a variety of documents and forms including general correspondences, reports, orders and memoranda from rough drafts or verbal instruction.
• Enter data into a computer from various sources including statistical and related documents; input corrections and updates; verify data for accuracy and completeness; assist in the compilation of reports.
• Operate a variety of office equipment including a computer, copier, facsimile machine, microfilm machine, and computer; input and retrieve data and text; organize and maintain disk storage and filing.
• Answer the telephone and assist the general public; provide information on departmental and district policies and procedures as required.
• Process the mail including receiving, sorting and distributing incoming and outgoing correspondence.
• Serve as liaison among the principal, teachers, students, parents and other staff members in relation to assigned duties.
• Greet visitors to school, determine nature of visitors' business with the school, and direct visitors to proper destination; maintain log of visitors to the school.
• Perform related duties and responsibilities as assigned.

May include the following duties, as listed;

• Ordering of supplies, such as; office supplies, furniture, textbooks, etc.
• Manage school site activity funds.
• Manage Federal funds allocated to the school.
• Oversee timesheets for substitute teachers and employees. Review and make corrections as needed, then submit to Personnel Office on timely matter.

QUALIFICATION REQUIREMENTS:

Experience: Some secretarial experience including contact with the public and/or customer service is preferred.

Training/Education: High School Diploma or equivalency (GED).

WORKING CONDITIONS:

Environmental Conditions: Office environment; work with computers and other office equipment.

Physical Conditions: Essential functions require maintaining physical condition necessary for sitting for prolonged periods of time.

You must attach a copy of your High School Diploma or equivalency. You must attach copies of ALL college transcripts to verify hours.