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Payroll & HRIS Administrator

Employer
Sacred Heart Schools
Location
Atherton, CA, US
Salary
Competitive

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Sacred Heart Schools, Atherton (SHS) is seeking excellent candidates for Payroll & HRIS Administrator.

Organization Overview

Founded in 1898, SHS is a Roman Catholic, coeducational, independent school and is comprised of four divisions: SHS Preschool and Kindergarten, SHS Lower and Middle Schools for grades one through eight, and Sacred Heart Preparatory for grades nine through twelve.

Located on a beautiful 64-acre campus in the San Francisco Bay Area, SHS is one of 23 schools in the U.S. Network of Sacred Heart Schools and is affiliated with a network of over 200 Sacred Heart schools worldwide. The school's mission is to educate the whole child to be a leader who loves God and serves others. For more information about the schools, please visit our website: https://www.shschools.org/about/overview

*We offer competitive compensation based on years of experience, education, and skill level. This position offers health and welfare benefits subject to plan parameters, including medical, dental, vision, Life & LTD, 403(b) retirement plan, and more.

Position Summary: Full responsibility for payroll processes including but not limited to preparing, reconciling, and processing bi-weekly payrolls. Primarily responsible for ensuring all payroll processes meet legal and school policy compliance.

In addition to duties and essential job functions listed in job descriptions, the following responsibilities are expected of all employees in the HR and Director's Office:
  • Professional development as required and approved by your supervisor, work beyond your regular hours when required and approved by your supervisor, and attendance of, or participation in, mandatory meetings and/or events as directed by your supervisor including but not limited to the bi-annual Director's Days.
  • Professional dress as appropriate and directed by your supervisor.
  • All employees will be paid appropriately and according to current law. In the case you are required to work outside of your normal schedule, non-exempt employees will receive overtime pay, as eligible
Essential Functions
  • Partner with HR staff to support excellent employee experience during the entire employment cycle.
  • Inform HR and Business Office staff of potential compliance issues and recommend solutions.
  • Fully responsible for all aspects of the payroll process and liaising with payroll provider (Paycom), HR, and employees. Duties include and are not limited to:
    • Processing all timecards, verifying information and calculations, and specific payroll rates related to such items as holidays, overtime, off-shift, and meal penalties.
    • Monitoring leaves, compensatory time totals, leave balances, and changes in payroll-related data.
    • Maintaining detailed records of stipends and any wage changes in coordination with HR, principals, and department heads to ensure accuracy each pay period; also responsible for maintaining records of individual earnings, deductions, and related data.
    • Conducting and analyzing audit reports related to time entry and validating internal payroll controls.
    • Summarizing deductions and withholdings for journal entries.
    • Communicating with employees regarding corrections or action needed and answering payroll-related questions from all constituencies, keeping the Associate Director of HR informed as appropriate.
  • Collaborate with HR staff (HR Coordinator) and employee data such as Leave of Absence (LOA) worksheets. As well as meeting with employees to guide them through LOAs calculations.
  • Provide excellent guidance to the HR department by researching, analyzing, and proposing potential process and/or policy changes. Creates and maintains payroll process documentation.
  • Coordinating with the Associate Director of HR and HR Coordinator to update Employee Benefits Guide and the payroll system to accurately reflect current offerings and deductions.
  • Participate in orientation meetings, clearly communicating payroll processes.
  • Assist employees in accessing choices in the payroll system and answering related questions.
  • Develop data processing guidelines.
  • Troubleshoot and report technical issues.
  • Perform additional duties as directed.
Qualifications
  • High school diploma or GED and a minimum of two years of experience in a similar position. Will consider any combination of education and experience that provides the necessary knowledge, skills, and abilities to perform the essential duties successfully and expertly.
  • Recent experience as the day-to-day system administrator for an electronic time/attendance and benefits software system. Paycom and other similar software experiences (Workday, Kronos, Paychex, Paylocity, Paycom) are strongly preferred.
  • Demonstrated understanding of California and Federal laws regarding leave of absence and ADA compliance.
  • Commitment to embrace and adopt new procedures, technology, software, and related systems, in particular those related to payroll and personnel information.
  • Ability to review SHS documents and policies and apply them accurately to payroll and benefits issues.
  • Ability to apply common sense understanding to all instructions furnished in written or oral form.
  • Demonstrated competency working both independently and as a team member.
  • Ability to identify potential and actual problems, develop solutions and resolve to a positive outcome in the midst of simultaneously occurring work activities in a fast-paced, deadline-driven environment.
  • Ability to use initiative and sound independent judgment within established guidelines.
  • Commitment to professional development, keeping up to date, and adapting quickly to changes in payroll and HRIS processes.
  • Ability to communicate effectively with all constituents in a school environment and employ extreme confidentiality in all matters.
  • Must demonstrate full competency with basic word processing (mail merge, track changes, etc.,) strong -to-expert Excel skills (V-lookup, pivot tables), database (Blackbaud or similar), and internet functions, and ability to use basic office equipment.
  • Ability to understand and apply payroll-related local and state ordinances. Interpret complex guidelines, rules, policies, and procedures and accurately apply the direction provided to operational actions and procedures.
  • CPP (by APA) certification and/or experience working with SOX compliance is a plus.
Physical Requirements and Work Environment
  • Works in a fast-paced environment dealing with a wide variety of challenges, deadlines, and complexities serving a varied constituency.
  • Must comply with all state vaccination requirements and show proof of vaccination including but not limited to COVID-19 or proof of eligibility for exemption.
  • Ability to travel safely and comfortably across a 64-acre campus.
  • Regularly uses close and distance vision working at a desk and computer screen/keyboard for extended periods of time.
  • Works in a traditional climate-controlled office environment.
  • Regularly sit, talk, hear, turn, bend, reach; must be able to lift 12 lbs. regularly and occasionally lift up to 30 lbs.
  • Demonstrated excellent attendance and punctuality.

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