School Secretary I

Pittsburgh Grandview PreK-5

845 McLain St

Pittsburgh,PA15210

Other - Position - Non-Certified

Job Number
4600256240

Start Date

Open Date
06/07/2022

Closing Date
09/05/2022

The School Secretary I assists in all clerical duties within a school building.

Reports To
Principal

Salary

Secretarial-Clerical Salary Schedule, Level 7, step 1 (starting at $2,887.02 per month)

FLSA Status: Non-Exempt

10.5 Month Work Schedule

Qualifications

- High school graduation or equivalent.

- Appropriate secretarial experience of a progressively responsible nature preferably in an educational system.

Qualifications may change, as circumstances require.

Residency Requirements
City of Pittsburgh Residency Required

Essential Job Functions

Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Performing Administrative Activities - Performing day to day administrative tasks such as maintaining information files and processing paperwork.

Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.

Organizational Ability - The ability and willingness to organize and utilize resources to achieve results.

Workflow Management - The ability and willingness to perform work within defined specifications and timelines and to manage conflicting priorities.

Stakeholder Relations - The ability and willingness to interact and communicate effectively with stakeholders (parents, community organizations, staff members, etc.).

Essential Job Functions:
1. Excellent typing, word processing and spreadsheet skills required.

2. Individual qualified to perform, assign, coordinate, anticipate and initiate all office procedures which are considerably complex and responsible.

3. Ability to exercise considerable independent judgment and initiative in interpretation and implementation of rules and procedures.

4. Ability to perform arithmetic computations, prepare, maintain and monitor numerical documents, records, forms, etc.

5. Aptitude to establish, maintain and revise extensive files; perform research and retrieve information, demonstrates appropriate communication and interpersonal skills.

6. Ability to analyze, recommend, or make independent decisions affecting clerical procedures.

7. Ability to perform related duties as required.

Additional Job Information

Physical Demands: This position is primarily sedentary in nature. Employee will be required to operate computer system for data entry, and have the ability to complete necessary paperwork. This position requires minimum physical effort and not subjected to Occupational Health and Safety risks.

Work Environment:
1. Indoors in busy office, working in close proximity to co-worker
2. Frequently required to work at fast pace
3. Requires considerable concentration and creativity.
4. Subject to stress caused by a changing environment, diversity in the organization, tight deadlines and work load.

ADA: The employer will make reasonable accommodation in compliance with the American with Disabilities Act of 1990.

The Pittsburgh Public Schools (PPS) does not discriminate on the basis of race, color, age, creed, religion, gender (including gender identity or expression), sexual orientation, ancestry, national origin, marital status, pregnancy or disability in its programs, activities, career and technical education programs or employment and provides equal access to the Boy Scouts and other designated youth groups. It is the policy of the Pittsburgh School District to make all services, programs and activities available and to provide reasonable accommodations to persons with disabilities. Please make requests for accommodations at least 72 hours before the scheduled event. For more information regarding accommodations, civil rights grievance procedures, please contact Employee Relations, Office of Human Resources, 341 S. Bellefield Ave, Pittsburgh, PA 15213 or 412-529-HELP (4357).