Leestown Middle School Office Assistant 1.0 FTE (Bilingual)

Employer
Fayette County Public Schools-1
Location
Lexington, KY, US
Salary
Competitive
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Position Type:
Secretarial/Clerical/CLAS - 7782 - SCHOOL OFFICE ASSISTANT

Date Posted:
4/21/2022

Location:
LEESTOWN MIDDLE

Date Available:
07/01/2022

Closing Date:
05/27/2022

Description:
Perform a variety of responsible clerical duties involving typing, filing and maintaining records or reports in support of a school function; apply and explain procedures and policies of assigned program or department.

Job Summary:
  • Perform a variety of clerical duties including typing, filing, record-keeping, proofreading and processing information.
  • Type letters, memoranda, bulletins, reports, schedules, lists, forms or other materials from straight copy or rough draft on a typewriter or computer terminal.
  • Maintain a variety of logs, records and files related to assigned school office; compile information from a variety of sources and prepare summaries and reports including attendance and enrollment data.
  • Receive visitors; answer telephone and refer telephone calls and visitors to appropriate personnel; answer questions and provide information and directions or explain policies and procedures; schedule meetings and appointments.
  • Assist the public and District employees in completing forms, applications and other District, State and federal forms and documents.
  • Maintain and update records, inventories, index and cross reference files; maintain inventories of assigned materials, documents and equipment; compile and verify information; produce periodic reports, lists and records as assigned.
  • Maintain attendance, academic and health records; update computer information databases.
  • Perform basic arithmetic calculations; receive and process various forms and documents, including financial and statistical documents; conduct research duties as assigned.
  • Maintain supply and material inventory of assigned area as required; assist with ordering, receiving and distributing materials, equipment and supplies according to established procedures; coordinate purchasing efforts Lead Secretary/Bookkeeper.
  • Receive shipments of materials; inspect and verify for accuracy of quality, quantity and type of materials; notify vendors or supervisor of discrepancies or damage.
  • Operate a variety of office equipment, such as typewriter, calculator, copiers, computer terminal and other machines as required; enter data in a computer terminal or microcomputer as assigned.
  • Provide first aid to ill and injured students as assigned; contact parents, guardians, nurse or public service agencies in accordance with established guidelines.
  • Assure the timely duplication and distribution of a variety of records, reports and other materials as directed.
  • Schedule appointments, conferences and meetings; maintain various schedules and calendars.
  • Perform clerical work such as posting records, making arithmetic computations and securing information from clearly indicated sources.
  • Sort and distribute incoming U.S. and intra-District mail.
  • Perform other duties as assigned.
  • Maintain regular attendance.
Qualifications:
High school diploma or G.E.D. Certificate and one year of clerical experience including some experience with automated office equipment. Must successfully complete a Microsoft WORD and EXCEL assessments.

KNOWLEDGE OF:
  • Rules, regulations, policies and laws related to assigned function or school.
  • Modern office practices, procedures and equipment.
  • Operation of standard office machines, including computer terminals.
  • Record storage, retrieval and management systems.
  • Correct English usage, grammar, spelling, punctuation and vocabulary.
  • Telephone techniques and etiquette.
  • Interpersonal skills using tact, patience and courtesy.
  • Basic first aid techniques and procedures.
  • Basic math.
  • Basic record-keeping techniques.
ABILITY TO:
  • Perform a variety of responsible clerical duties involving typing, filing and maintaining records or reports in support of a school.
  • Learn and apply laws, rules, regulations involved in assigned clerical activities.
  • Make arithmetic calculations quickly and accurately.
  • Understand and follow oral and written directions.
  • Type at 40 words net per minute from clear copy.
  • Operate a variety of office equipment including computer terminal as required by the assignment.
  • Meet schedules and time lines.
  • Maintain records and prepare reports.
  • Communicate effectively both orally and in writing.
  • Work cooperatively with others.
  • Complete work with many interruptions.
Working Conditions:
  • Work is performed while standing, sitting and/or walking.
  • Requires the ability to communicate effectively using speech, vision and hearing.
  • Requires the use of hands for simple grasping and fine manipulations.
  • Requires bending, squatting, crawling, climbing, reaching.
  • Requires the ability to lift, carry, push or pull light weights, up to 30 pounds
Application Procedure:
Apply online

Grade 13

Contact Person: Joe Gibson (joe.gibson@fayette.kyschools.us)

MUST TAKE AND PASS A BOOKKEEPER, WORD AND EXCEL ASSESSMENT WITH A 75% OR HIGHER. CLERICAL ASSESSMENTS WILL BE SCHEDULED VIRTUALLY VIA OUR TESTING PLATFORM.
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