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Coordinator of Transportation Services

Arlington Public Schools-2
Arlington, VA, US
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POSTING DATE: 05/13/2022
CLOSING DATE: 05/22/2022 05:00 PM
POSTING NUMBER: E21/22-052.80.1
LOCATION: Transportation Department
POSITION TITLE: Coordinator of Transportation Services


Arlington Public Schools (APS) requires all employees to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen (i.e. Pfizer, Moderna, and/or Johnson and Johnson). As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination.

The Coordinator of Transportation Services plans, manages, coordinates, and supervises transportation services to include bus operator and attendant training, staff development, vehicle maintenance, personnel and human resources management and ensures compliance with federal, state, and local Commercial Driver's License (CDL) testing and licensure requirements.

The Coordinator of Transportation Services receives general direction and reports to the Executive Director of Transportation and Fleet Management. This position oversees the recruitment, screening, selection, assignment, supervision, and evaluation of personnel in assigned department. Provides guidance and assistance to full-, part-time, and/or hourly employees, as assigned. Direct reports may include Administrative Specialist and Driver/Attendant Trainers.


This is a single position class classified in the work of managing vehicle maintenance, drug/alcohol program testing, and coordination of transportation personnel management. Work in this class is distinguished through its coordination of transportation services to ensure APS remains compliance with federal, state, and local laws governing pupil transportation.


ESSENTIAL FUNCTIONS OF THE CLASS (May not include all duties)

Stays abreast of developments directly affecting APS school transportation including but not limited to driving, dispatching, and training requirements, standards and issues emanating from the Virginia Departments of Motor Vehicles, internal APS departments, (e.g., Human Resources), and other sources. This includes changes in licensing or training requirements.

Coordinates recruitment, training, Payroll, and other all personnel actions of transportation department personnel to include leave monitoring, restrictive duty assignments, and failed compliance testing, etc.,

Ensures buses within assigned district are clean, safe, and inspection ready always by reporting buses out of service and other bus maintenance issues to County maintenance department, fleet supervisor and maintenance team leaders.

Ensures compliance with federal, state, and local school board policies and laws mandating alcohol and drug testing requirements.

Assists in gathering data to facilitate the decision on opening schools during inclement weather.

Manages the pre-employment and in-service training programs of all department personnel to include school bus operators, transportation attendants, non-operational and supervisory staff.

Responsible for revisions and updates to departmental manuals, policies, and operational guidelines for bus drivers, attendants, and supervisors.


Frequent contacts include but are not limited to the Assistant Superintendent, Facilities and Operations, School based and central office administrative and support staffs, most APS central department senior and mid-level administrative staff; professional consultants, contractors, vendors Occasional contacts include officials/staff/peers of Federal, State and local governments and school/professional associations; broadcast and print media reporters; members of public/special interest groups; local businesses; responding to parent/administrator inquiries about student transportation issues including issues concerning students with special needs; looking into complaints; recommending or approving emergency arrangements, as needed; coordinating with Arlington County Government regarding bus maintenance/availability; helping refocus attention on and improve the Transportation Demand Management Program; and performing related functions. Purposes also include individually researching transportation issues to support strategic staff development, or review recommended, changes to procedures to improve transportation services.



Three (3) years of progressively responsible experience in management of ground transportation operations, human resources operations, or logistics is required. Experience in K-12 public education, pupil transportation, and considerable supervisory experience, in the training, vehicle maintenance, and CDL compliance testing is preferred.

Any other combination of education, training and experience which demonstrates the candidate is likely to possess the skill, knowledge, ability, and trait characteristics essential for this classification may be considered.


Knowledge of, and skill in, managing programs, projects, people, and resources in the effective provision of Transportation Services in support of instructional operations, APS-wide; or ability to rapidly acquire such knowledge/skill. This includes knowledge of/skill in the execution to managing assigned resources, and of supervision at the first-level, second-level or third level of supervision to supervise subordinates (as pertinent to the primary role and specific assignments).

Knowledge of school bus transportation needs of students, including students with special transport needs, and of bus transportation planning/scheduling and operations (such as routing, dispatching, driver training/licensing, and safe bus operation) to help plan and coordinate day-to-day PreK-12 student transportation services; or ability to rapidly acquire such knowledge/skill.

Knowledge of, or ability to rapidly acquire knowledge of, budgeting, procurement and contracting, HR management and other administrative-support programs, policies, processes, and practices of APS to adhere to APS guidelines in performing functions of these types.

Knowledge of, and skill in using, community engagement principles and techniques to report and present information to, and to interact with, data consumers and decision makers across the spectrum of stakeholders.

Knowledge of, and skill in, school bus driving (including operation of passenger buses exceeding 16 passengers and use of air brakes) to serve as a Cluster Lead Driver or a bus driver, on an as-needed basis. This includes operator level checks and services.

Skill in problem solving to select, organize and logically process relevant information (verbal, numerical or abstract) to solve a problem. This includes ability to recognize subtle aspects of problems, identify relevant information and make balanced recommendations and decisions. Examples include using quantitative and non-quantitative measures to assess effectiveness of Transportation Services (route planning/scheduling, dispatch, school bus operations, budgeting, personnel administration, etc.); managing special projects; adjusting services consistent with priorities and "environmental' conditions; ensuring effective coordination internally and representing Transportation Services externally with the full range of stakeholders; and ensuring that subordinates have the support to enable them to work effectively.

Skill in written communication to understand written information (including instructions, descriptions, and ideas), and to express such information in writing so that others will understand and, at times, be convinced or persuaded. Examples include reading administrative directives, technical manuals, route plans, dispatch reports, driver training plans/reports, bus maintenance status reports and routine correspondence; writing or reviewing specifications for acquisition of vehicles and equipment; drafting or reviewing procedures, management plans and personnel management documents; writing routine and non-routine correspondence, etc.

Skill in oral communication to understand verbal information (including instructions, descriptions, and ideas), and to express such information verbally to diverse audiences so they will understand and, as pertinent to the situation, be convinced or persuaded. This includes skill in issuing clear, complete, and concise instructions to subordinates, and coordinating within APS and externally; and the ability to listen "actively' and encourage effective oral communication by others, such as administrators, parents and subordinate employees regarding policies, procedures, costs, complaints, and other matters.

Interpersonal skills to interact with contacts in a businesslike, customer service-oriented manner by establishing and maintaining effective working relationships and working in harmony with supervisors, staff, students, and the public.

Skill in using a computer, modern office suite software (such as MS Office) and telecommunications devices to plan, schedule, communicate, word process, research (Internet), etc. This includes basic skill in using transportation routing/planning/scheduling software to monitor transport plans and operations.

Ability and willingness to work under pressure of recurring deadlines and short- or no-notice changes, such as weather-related late openings and early closings, as well as sub-optimum staffing/other resourcing problems, and other factors beyond one's control that adversely impact functions/services within one's area(s) of responsibility.



A valid state driver's license is required.


Bachelor's Degree in Transportation, Business, Management, Public and/or Education Administration, Human Resources, or any other field providing a strong foundation for success in the duties and responsibilities in this class specification is required



Guidelines include but are not limited to, Federal and Virginia regulations and guidelines concerning transportation of PreK-12 students; Arlington School Board Policies and policy implementation procedures (PIPs), especially E-5 (Transportation), and transportation issues related to support of students with special needs under I-7 (Special Education Programs and Services); Department of Facilities and Operations office and program procedures; administrative directives governing budget management, personnel management, inventory management, etc; technical manuals covering fleet management; software manuals for route planning/scheduling; generally-accepted principles, standards and practices of PreK-12 bus transport route planning/scheduling and operations; and general references. Some of these guidelines leave gaps. Others allow for wide discretion. The incumbent uses mature professional judgment in selecting and applying, or adapting and adjusting, guidelines to specific problems and individual cases such as implementing new systems/procedures, managing change, managing or evaluating performance, solving customer service problems, analyzing costs and identifying/recommending cost control measures, etc.

The incumbent uses sound professional judgment to select and apply, or to adapt, adjust or develop, guidelines.


Please follow the instructions above.

Salary range of $76,637.60 to $91,509.30 (2022-23 SY Salary Schedule)

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