Position Type:
Secretarial/Clerical

Date Posted:
3/24/2022

Location:
Madison County Central Office

Date Available:
05/15/2023

Closing Date:
07/31/2022

Job Title: Accountant Intern
Work Days: Summer (Temporary Hire)
Reports To: Finance Director
FLSA Status: Non-Exempt

JOB SUMMARY
This essential position provides general accountant support to the business office.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential duties of this position include the following. Employees in this position perform some or all of
the following tasks. Other duties may be assigned.

1. Assist Payroll Specialists in performing the following functions:
   1. Review employee hire forms for accuracy and add employee data into payroll software:
      1. Confirm employee names matches to social security cardAdd job in compliance with the data sheetAdd employee deductionsSave hire forms to managed documents
      Cross check employees to board approved document prior to authorizing payment.Ensure signed contract and at-will is obtained prior to authorizing payment.Add signed contract and at-will to employee managed document.
   Assist Accounts Payable Specialists in performing the following functions:
   1. Process invoices ensuring appropriate paperwork has been completed
      1. Match invoice to POObtain appropriate signatures prior to payingVerify invoice is dated upon receipt and is paid within 45 days of receipt
      Reconcile AP statements monthly and resolve any disputes.Assist in the Claims Docket reconciliation process.Assist mailing claim checks bi-monthly.Assist in scanning bi-monthly claims docket supporting documentation into managed documents
   Assist Fixed Asset Specialist in year-end asset disposal process.Answer telephone or e-mail inquiries and directs to appropriate staff member.Professionally represent the school and the District in interactions with parents, community, staff, and students.Comply with applicable District, state, local and federal laws, rules and regulations.Attend work regularly and punctually.Any other duties as assigned or removed by Finance Director.

Current enrolled college student with a major in Accounting, Finance or Business Administration preferred.