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Office Manager- Exceptional Student Services

Employer
Eagle County School District
Location
Eagle, CO, US
Salary
Competitive

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Job Category
Administrator, Supervisor / Manager
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Job Details

OFFICE MANAGER

Exceptional Student Services (Special Education)

SY 2022-23

BENEFITS: Health, Dental and Vision insurance, 20.90% employer contribution to your PERA retirement plan, paid holidays, paid leave, tuition reimbursement, free CMC credits, amongst others . For full time employees

HIRING SALARY RANGE: $19.25 - $23.10 per hour

POSITION SALARY RANGE: $19.25 - $28.84 per hour

SUMMARY OF JOB DESCRIPTION: Maintain the smooth operation of the Exceptional Student Services office. Support internal and public communications, maintain strict confidentiality. Office support as directed by ESS Exec. Director, SPED Director, Health Services Director and GT Coordinator. Indirect office support for ESS Staff (SPED, HEALTH, GT)

SUPERVISED BY: Executive Director of Exceptional Student Services

ESSENTIAL JOB ELEMENTS:
  • Screen and direct pertinent internal and external information and report information to appropriate administrators.
  • Create and file personnel records for ESS staff. Assist in the preparation and processing of Change of Status Forms and processing payroll related items.
  • Assist with hiring procedures, setting up interviews, reference checks.
  • Weekly payroll - reconcile and approve timesheets for hourly employees.
  • Act as SAM/AESOP administrator for ESS staff (salaried and hourly) on a weekly basis.
  • Coordinate department's purchasing - vendor contact, purchase order inquiries, create purchase orders and process for payment.
  • Process VISA statements and assign budget code.
  • Process reimbursement forms - mileage, meals and miscellaneous purchases.
  • Budget development, journal entries, account balances.
  • Receive and review transportation paperwork for SPED students who qualify.
  • Coordinate and process paperwork to hire, transfer or terminate ESS Staff and assist with position postings.
  • Create HR forms for Extra Duty pay.
  • Create Independent Contractor packets and update each year
  • Attend Office Managers' meetings and pass on info.
  • Create clusters/trainings in Performance Matters.
  • Direct pertinent internal and external information and report information to appropriate administrator or staff member.
  • Track Private School Funding - order materials, process invoices for materials and tutors.
  • Maintain ESS phone directory.
  • Oversee inventory of test kits - ESS Resources.
  • Update License Information for ESS Staff, Service Providers, SPED & GT Teachers, Contractors.
  • Perform other duties as assigned.


CONTACTS: District Personnel, Vendors, Members of the Public

QUALIFICATIONS:
  • High School Diploma or equivalent.
  • Minimum 2 years general clerical and/or secretarial experience.
  • Minimum 1 year of accouting/bookkeeping experience.
  • Working knowledge of computer: keyboarding, database, spreadsheet and word processing.
  • Effective communication and interpersonal skills utilizing positive conflict management strategies.
  • Effective organizational and time management skills.
  • Knowledge/experience related to basic principles of accounting.
  • Problem solving capabilities and ability to work with minimal supervision and direction.


SPECIFIC SKILLS:
  • Working knowledge of computer: keyboarding, database, spreadsheet and word processing.
  • Ability to maintain confidentiality in all aspects of the job.
  • Ability to manage multiple tasks with frequent interruptions.
  • Ability to keep up-to-date technically and apply new knowledge to your job.
    • Includes adapting and mastering new system applications and processe
  • Ability to coordinate and collaborate with district departments, school administrators and district administration.
  • Ability to manage multiple priorities and tasks.
  • Knowledge of Colorado Department of Education program.
  • Ability to work cooperatively with a variety of people.


Primary Location:
Exceptional Student Services
Salary Range:
$19.25 - $23.10 / Per Hour
Shift Type:
Full Time

Company

Serving Pre-K through 12th grade students, Eagle County School District is an innovative district of 830 professionals engaging nearly 7,000 students. Our vision is to prepare all of our students to be global-ready graduates, who will be successful in their careers or college experience and contribute to their communities in positive and effective ways. The District benchmarks international top performing schools to model practices that lead to success for all students. We believe that the only way to improve learning outcomes for students is through better instruction. Consequently, we focus our efforts on an instructional core of educators, learners, and standards. All actions, initiatives, and efforts are viewed through this lens with the expectation that they must shape one of these three tenets in order to be effective.

Company info
Website
Telephone
9703286321
Location
PO Box 740
 Eagle
CO
81631
US
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