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Finance Supervisor SY 2022-2023

Employer
East St Louis School District 189
Location
East St Louis, IL, US
Salary
Competitive
Position Type:
District and School Support Positions - Non-Cert/Finance Supervisor

Date Posted:
6/1/2021

Location:
189 Board of Education Administration Building

Date Available:
07/01/2021

Closing Date:
Until filled

TITLE: Finance Supervisor CLASSIFICATION: Non-Certified

FLSA: Exempt DEPARTMENT: Finance

SALARY: Administrator Salary Scale WORK YEAR: 260 Days

REPORTS TO: Director of Finance

JOB DESCRIPTION:

Under the general direction of the Director of Finance, the Supervisor of Finance will prepare monthly financial statements including an analysis of actual revenue vs. expenditures. A cash flow report and workers' compensation report are also required for the monthly report prepared for the Board of Education.

QUALIFICATIONS:
  • Bachelor's degree in business, accounting or similar field required.
  • Three-Five years of paid, verifiable, supervisory level experience.
  • Three-Five years experience in general accounting/bookkeeping preferred
  • Valid Driver's License

KNOWLEDGE, ABILITIES, AND SKILLS:

Knowledge of:
  • Accounting and bookkeeping principles.
  • Computer Programs including word, excel and graphing.
  • Efficient scheduling of personnel

Ability to:
  • Work effectively in a team environment with multiple stakeholders.
  • Communicate effectively orally and in writing.
  • Assess problems and generate and implement solutions that support the Finance Department.
  • Write reports using appropriate financial language.
  • Interact with staff to obtain information necessary to fulfill job requirements.
  • Manage multiple projects with great attention to detail.
  • Use required computer programs including Finance Department software.

Skills:
  • Strong organizational skills, using tact, patience, and courtesy.
  • Analyzing data and drawing conclusions based on accounting principles.

DUTIES AND RESPONSIBILITIES: (Essential Job Functions)
  1. Prepares monthly financial statements
  2. Prepares monthly analysis of budget vs. actual revenue and expenditures
  3. Prepares cash flow report and Workers' Compensation Report for Finance Section of Board Report
  4. Collects and copy all monthly finance sections of Board Report for finance meeting
  5. Oversee all Cares Act (ESSER 1, 2, 3) spending, including completing grant applications, setting up monthly spending meetings, reconciliations between ISBE - (Principal Consultant) and E-Finance; and budgets.
  6. Assist with the district budgets, budget amendments and 5-year projects.
  7. Complete Budget to Variance Analysis
  8. Provides reports to auditors as requested
  9. Verifies wire transactions
  10. Prepare and monitor cash receipt reports
  11. Reconcile cash receipts
  12. Complete cash receipts duties as needed
  13. Executes wire transactions
  14. Verifies cash receipts received for deposit in Operating and Student Activity accounts
  15. Assists in year end accounting and school close out processes
  16. Prepares journal entries as required
  17. Codes request for payment forms Inputs new endorse into software system
  18. Approves purchase orders based on verification of account and budget
  19. Inputs purchase orders for Finance Department
  20. Prints accounts payable, payroll and student activity checks
  21. Reconciles district travel accounts
  22. Perform other duties as assigned.

WORKING CONDITIONS:

Office environment; frequent standing, walking, lifting up to 20 lbs.

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