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Regional Program Manager

Employer
Spotsylvania County Public Schools
Location
Fredericksburg, VA, US
Salary
Competitive

Job Details

Position Type:
Secretarial/Clerical/Bookkeeper/Secretary

Date Posted:
4/6/2021

Location:
Commonwealth Governor School

POSITION DESCRIPTION: To perform varied and complex office management duties that include business management; program coordinator with the Department of Education, other Governor's Schools, and institutions of higher education; community liaison; and assist The Commonwealth Governor's School Executive Superintendent and Director.

PREFERRED QUALIFICATIONS:
1. Experience in the management of financial affairs (school finances preferred.)
2. Ability to maintain financial accounts and complex records and to prepare reports from such records.
3 Advanced business math skills with ability to make complex mathematical computations rapidly and accurately.
4. Advanced oral and written communications skills.
5. Effective public relations skills.
6. Comprehensive knowledge of office terminology, procedures, and equipment.
7. Extensive experience (5+ years) in the executive support field.
8. Ability to work efficiently under pressure.
9. Ability to maintain confidential information.
10. Two (2) years of college and or special certificates with an emphasis in accounting or a high school diploma or GED with appropriate years of experience in the field, which enhances the employee's ability to perform job duties

REPORTS TO: The Commonwealth Governor's School Director.

ESSENTIAL JOB FUNCTIONS:
I. To perform varied and complex Financial Manager duties such as:
1. Developing the proposed school year state funded budget for The
Commonwealth Governor's School Regional Office.
2. Supervising the management of the financial affairs of The Commonwealth Governor's School, ensuring state funds appropriately cover yearly expenses, and are expended at the end of the fiscal year.
3. Preparing requests for reimbursement, funding entitlements, and expenditure reports for the Virginia Department of Education.
4. Supervising the collection, safekeeping, and distribution of special projects funds.
5. Maintaining a complete and systematic set of records of all financial transactions by establishing and supervising a program of accounting adequate to record in detail all money and credit transactions.
6. Preparing monthly financial statements and cost reports for The Commonwealth Governor's School Governing Board, and participating school divisions.
7. Closing, reviewing and approving monthly invoices for payment by The Commonwealth Governor's School Governing Board.
8. Serving as Purchasing Agent negotiating with vendors to obtain competitive prices on best quality materials for regional office operations, and classroom materials.
9. Preparing purchase orders, vouchers, budgets, and other financial data.

II. To perform varied and complex Community Liaison duties such as:
1. Designing/preparing The Commonwealth Governor's Schoolinformational brochure, newsletters, and flyers.
2. Providing information as requested applying significant knowledge of The Commonwealth Governor's School rules, regulations and procedures.
3. Supporting The Commonwealth Governor's School staff, faculty, Parent Teacher Organization, Advisory Committee, and Alumni.

III. To perform varied and complex Website Manager duties such as:
1. Maintaining and managing The Commonwealth Governor's School website providing up to date and accurate information.
2. Working directly with outsourced web designer continuously improving the website to ensure the site remains a valuable resource.
3. Serving as custodian of The Commonwealth Governor's School Alumni directory.

IV. To perform varied and complex Program Manager duties such as:
1. Establishing/maintaining The Commonwealth Governor's School Policy Manual, teacher/student handbooks, and informational packets.
2. Compiling operational statistics and gathering such other data as may be required.
3. Initiating and preparing documents, correspondence, memorandums, and reports that are frequently of a highly confidential nature.
4. Establishing/maintaining records, mailing lists, inventories, and other department reports.
5. Serving as The Commonwealth Governor's School historian.

V. To perform varied and complex Clerical duties such as:
1. Operating and maintaining The Commonwealth Governor's School Regional Office ensuring the efficient operation of the office.
2. Receive visitors, staff members, telephone calls, and incoming mail, personally respond to inquiries by making decisions which in the employee's judgment do not require the supervisor's attention.
3. Take and transcribe dictation of various types; prepare, reproduce, and make appropriate distribution of all correspondence, including letters, memoranda; reports,recommendations, notices, order, teacher observations, requests, schedules, etc. and any other necessary informational items
4. Act as the Clerk of the Board for The Commonwealth Governor's School Regional Governing Board, attending all meetings, preparing board packet information, disseminating information to all regional board members and division administrators for said meetings, and preparing quarterly minutes after each meeting for approval.
5. Perform other duties as assigned by the Director of The Commonwealth Governor's School

Company

Spotsylvania County Public Schools is a diverse, suburban/rural county located between Washington, D.C. and Richmond, VA. We are home to
17 elementary schools, 7 middle schools, 5 high schools, a Career & Technical Center, an Educational & Cultural Center, and a Commonwealth Governor’s School. Our community offers a wide array of top quality educational, cultural, and entertainment options for residents and visitors.
Whether you prefer the city, the mountains, or the beach…all are easily accessible within a short drive.

Spotsylvania County Public Schools offers a robust compensation package that includes high-quality health
insurance options, a superior retirement plan, and life and disability insurance programs. Our Total Compensation
Package is one of the many reasons Spotsylvania County is the right place for you to teach, learn, and live.
Your future is bright with "Spotsy"!

Company info
Website
Telephone
5408342500
Location
8020 River Stone Drive
Fredericksburg
Virginia
22407
US

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