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Community Engagement Administrative Assistant

Employer
Adams County School District 14
Location
Commerce City, CO, US
Salary
Competitive

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  • Position Type:
    Classified Employee Positions/Truancy Secretary
  • Date Posted:
    1/6/2022
  • Location:
    ESS
  • Date Available:
    ASAP
  • Closing Date:
    When Hired
  • PROPOSED: Community Engagement & SIS Admin Assistant
    228 Days
    1FTE: 8 am - 4:30 pm

    SUMMARY: Support the Community Engagement & SIS by coordinating, organizing and managing the effective
    operation of the daily activities of Truancy Support Specialist, Family Engagement Support Specialist, Community
    engagement Support Specialist & Director of Community Engagement & SIS Department.

    ESSENTIAL DUTIES AND RESPONSIBILITIES
    Manage Calendars (attendance department & team calendar)
    Tap Hearings
    PD
    1:1 School Support Visits
    Maintain Truancy Student Database information up to date (ACCESS).
    Manage the budget for Community Engagement and Student Information Team
    Reception coverage.
    Order office materials for Community Engagement and Student Information Team
    Manage Court and District Files
    Check incoming TAP referrals for necessary paperwork.
    Mail TAP meeting letters.
    Record TAP date & time on IC.
    Make packets after the TAP meeting. (3-4 packets per meeting)
    Responsible for re-scheduling, sending and filing out 10 day letters after Pre-court conference (TAP).
    Prepare & submit all service information for the process server on all students going to court.
    Travel to the court to process pleading thru the court window for new court students and/or reopening
    cases.
    Notarize Affidavit of attendance document.
    Print supporting documents for affidavit of attendance
    Mail court hearing letters.
    Print paperwork like contempt, valid court orders, transfer domain or venue, submission of TAP.
    Make packet of documents needed for court for people involved in the case (3-5 packets per student)
    Email packets to lawyers that are involved in the case.
    Record on IC following court date and time and/ or dismissed cases.
    Answer incoming department phone calls & follow up on requests.
    Follow up on returned mail.
    Translation at TAP meetings.

    EDUCATION: Associate Degree required, Bachelors preferred

    EXPERIENCE:
    Two to Three years' experience in an administrative assistant role.
    Knowledge of Colorado Revised Status regarding Compulsory School Attendance
    Spanish bilingual communication skills preferred.
    Bilingual.
    Office & General Bookkeeping experience.
    Excel & word experience.

    GENERAL EXPECTATIONS:
    Is flexible.
    Has computer/technology skills.
    Has the ability to work with students with diverse backgrounds and abilities.
    Has the ability to work cooperatively with supervisors and co-workers.
    Has the ability to understand and follow complex oral and written instructions.
    Has the ability to perform responsibilities without the necessity of close supervision.
    Has the ability to meet attendance standards and work the hours necessary to perform the essential functions.
    Maintain confidentiality.
    Maintain a generally positive attitude.
    Observe all District policies and procedures.
    Adhere to federal and state legislation, regulation, and policies.

    ESSENTIAL PHYSICAL REQUIREMENTS:
    Frequent lifting 5 (five) to 10 (ten) pounds.
    Occasional lifting of up to fifty (50) pounds.
    Frequent sitting, bending, walking, and standing.
    Occasional stooping, kneeling, squatting, and reaching.

    WORK ENVIRONMENT:
    The noise level in the work environment is usually quiet.
    Mostly clean and comfortable.

    REPORTS TO:
    Director of Community Engagement and Student Information Systems

    LOCATION:
    Education Support Services

    SALARY: Classified 228 Days Range 7

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