Description

The Executive Assistant is responsible for modeling the appropriate image for the company, creating a welcoming environment for students, staff, parents, and visitors, and providing administrative assistance and general office support to the school.

Requirements

Primary Responsibilities:

• Effectively supports Principal and promotes positive school culture.

Evaluation Criteria:

• Consistent high standard of professional conduct
• Demonstrated modeling of appropriate company image and school culture
• Displayed professionalism in written and oral communication skills when interfacing with employees, students, family members, and community leaders
• Performance of clerical related duties such as photocopying, faxing, filing, and collating
• Demonstrated ability to organize and prioritize large volumes of information and complex activities (i.e., management staff meetings, travel itineraries, professional conferences, and school departmental initiatives)
• Established, updated, and maintained filing system
• Effectively performs all duties as assigned and necessary in order for the school and company to achieve its enrollment, academic, and behavioral goals and objectives.

Evaluation Criteria:

• Demonstrated ability to speak with potential students and parents concerning enrollment
• School meets or exceeds FTE enrollment goals
• Observation of respectful and professional interaction with visitors while adhering to campus and company policy relating to visitors on campus
• Completed E-Rate and Meal Benefits forms

• Accurately manages personnel and payroll processes for all staff.

Evaluation Criteria:

• Processes and maintains hire packets and benefits information for all new employees
• Accurate reconciliation of daily Staff attendance with missing punches/times corrected
• Accurate daily employee absence report submitted to Principal in timely manner
• Monitors early/late leave and sick/vacation leave time with notification to Principal and affected staff as well as appropriate payroll adjustments for employees out of leave time
• Collects and files Absence/Early Leave/Tardy forms - review of personnel files
• Additional Pay requests approved and submitted by established deadlines
• Accurate payroll reviewed each pay period and submitted for processing
• Payroll files for all employees are accurately maintained
• Cordial and professional relationship maintained with the corporate Payroll Department

• Efficiently purchases, manages and distributes bus passes

Evaluation Criteria:

• Purchase bus passes
• Complete order forms
• Complete check request
• Enter data into STARS daily
• Distribute bus passes
• Submit forms for reimbursement during each FTE survey
• Reporting

• Efficiently manages budget and school-based funds.

Evaluation Criteria:

• Accurate and up to date budgeted funds requests and receipts
• Timely submission of monthly report of deposits and expenditures
• Accurate, up to date inventories of school/office supplies
• Accurate and up to date records of grant expenditures receipts and inventory
• Accurate and up to date vendor (i.e., snack / soda machines) funding log
• Accurate and up to date test Reimbursement Reports
• Accurate, up to date, and timely submission of mileage reports/expenses reports

• Performs all other duties as assigned, which are aligned in accordance with company policy and procedures that ensure goals and objectives are achieved

Summary

Opportunities abound at ALS Education LLC, a leading provider of non-traditional programming for students who are at-risk of dropping out of high school or who have already dropped out and are seeking a second chance. Serving students in some of the largest school districts in Florida, Georgia, and North Carolina, ALS Education LLC manages 21 schools (17 in Florida, 3 In North Carolina, and 1 in Georgia). ALS Education LLC is currently seeking outstanding teachers, leaders, and staff who are committed to helping our students aged 16-21 who have dropped out and need a unique learning environment to thrive and be successful.

Our schools provide students the opportunity to get back on track in their learning by building basic skills and meeting requirements for graduation. Looking beyond graduation, we provide extensive career and college readiness training to prepare students with the skills and planning for life after high school.

We have an increased need for teachers interested in teaching reading, math, science, special education, and English as a second language in an innovative High School Setting.

If you are seeking an opportunity to be part of a mission-driven organization and impact the lives and legacies of students and families, apply now!

• Growing organization with growth opportunities for interested and high performing employees
• Significantly smaller typical student load than a traditional high school (average 50 versus 150 in a traditional high school)
• Minimal daily lesson planning as the core curriculum is computer-driven
• Opportunity to spend instructional time supporting the individual needs of students
• Minimal non-instructional assignments (ie. no cafeteria coverage; afterschool sports or activity supervision)
• 401K with company profit sharing match
• Daily opportunity for additional hourly stipends for the extended school day
• Ability to support students from the beginning to the end of their journey (students don't change teachers year-over-year)