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Administrative Assistant

Employer
Madison County Schools
Location
Ridgeland, MS, US
Salary
Competitive

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Position Type:
Secretarial/Clerical/Administrative Assistant

Date Posted:
11/30/2021

Location:
Germantown High School

Date Available:
12/07/2021

Closing Date:
12/03/2021


Applicants must apply online. Send a letter of interest and resume (including three references) to Dr. Wesley Quick at wquick@madison-schools.com

Job Title: Administrative Assistant
Reports To: Principal(s)
FLSA: Non-exempt

POSITION SUMMARY
The job of Secretary was established for the purpose/s of assisting the principals in the daily operation of the district as well as the planning, implementing, directing and maintaining of District programs by providing a wide variety of complex and confidential administrative and secretarial support; analyzing requests and providing recommendations for action; communicating information on behalf of the district and the governing board to its staff, other districts, public agencies, etc.; and overseeing assigned personnel. This job is distinguished from similar jobs by the following characteristics: this position is an executive level clerical support position requiring a high level of confidentiality, skills and organization. This job reports to Associate Superintendent(s) and BOE.

QUALIFICATIONS
  • Associate of Arts degree and five years of increasingly responsible secretarial experience, including records maintenance and bookkeeping.
  • Advanced technical training in secretarial, bookkeeping or accounting procedures may substitute on a month-for-month basis for up to five years of the required experience.
  • Knowledge of secretarial and bookkeeping procedures; ability to maintain accurate records.
  • Keyboarding skill at 60 wpm.
  • Skill in operating a 10-key calculator by touch.
  • Skill in operating a variety of office machines.
  • Effective oral and written communication skills.
  • Ability to operate a computer.
  • Experience with/knowledge of computer software such as Windows, MS Office, and other application software.
  • Experience with/knowledge of Internet and e-mail communications
  • Ability to learn federal, state, and district rules and regulations concerning accounting procedures.
  • Ability to set up and maintain an accurate filing system.
  • Ability to organize and set priorities.
  • Ability to work effectively under pressure and remain flexible to changes in situations or assignments.
  • Ability to work independently with minimal supervision.
  • Ability to maintain confidentiality.
  • Ability to detect errors in bookkeeping procedures.
  • Ability to communicate bookkeeping procedures to school office staff.
  • Ability to establish and maintain effective working relationship with staff.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk; sit; use hands for fine manipulation, handle or feel and reach with hands and arms using a keyboard and video display terminal. The employee is occasionally required to stoop, kneel, crouch or crawl. The employee must regularly lift and move up to 35 pounds and occasionally up to 75 pounds. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is a standard office setting and school/classroom combined with a server room. The noise level in the work environment is usually low to moderate and occasionally high.

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