Position Type:
Business Office/Clerical

Date Posted:
11/24/2021

Location:
Administration Center - Allentown, PA

Payroll Secretary-Job Grade 4 (Starting salary $27,992)

Qualifications

1. Two to three years clerical experience in payroll administration, preferred.
2. Ability to interpret complex instructions and correspondence.
3. Ability to perform basic and advanced mathematical computations.
4. Ability to apply common sense understanding to instructions furnished in written and oral form.
5. Proficiency with Microsoft Office software applications, specifically Word and Excel for developing and maintaining correspondence and spreadsheets.
6. Consistent record of satisfactory attendance and work performance.
7. Satisfactory clearances, including criminal and child abuse clearances (Acts 34, 114, and 151).
8. Able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
9. Such additional or alternatives to the above qualifications as the board or supervisors may determine appropriate and acceptable.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the minimum level of educational achievement, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Summary
Under the general direction of the Payroll Manager, the Secretary Job Grade IV - Payroll will assists with preparing and administering payroll functions for ASD and the Allentown Public Library (APL), as well as supporting general business functions of the Business Office. Performs the following clerical work and administrative duties:

Essential Duties and Responsibilities

1. Assists in maintaining accurate payroll records for employees; organizes and maintains an efficient filing system.
2. Organizes and enters weekly time sheets for all ASD and APL employees.
3. Organizes and verifies all paid leave forms prior to processing payroll.
4. Assist the Payroll Manager with processing ASD and APL payroll, as needed.
5. Calculates overtime as approved by building supervisor.
6. Responds to payroll-related questions and concerns in written or oral form as needed.
7. Makes copies of correspondence and other printed materials.
8. Prepares outgoing mail and correspondence, including e-mail, letters and faxes.
9. Takes responsibility for others tasks as substitution is needed.
10. Able to work overtime or during holidays and other peak volume times.
11. Performs such other tasks and assumes such other responsibilities as assigned or delegated by the supervisor.

Note: this is a business essential position. As such, the employee will need to work during inclement weather and must schedule paid time off around the payroll schedule.

Share in our community! Grow with our students! Join our district today and be a part of our future!

The Allentown School District is committed to excellence! The richness of The Allentown School District's diversity is strengthened by its central role in educating our students for America's future through academic excellence and celebrating the culturally responsive, athletic and artistic range of talent in the schools. ASD students originate from 51 countries and speak 26 languages.

The Allentown School District offers a comprehensive benefits package to those who qualify.
This may include*
o Medical Insurance
o Dental Insurance
o Vision Reimbursement
o Tuition Reimbursement
o Personal and Sick time
o PSERS Retirement Fund

*Eligibility for specific benefits will be outlined in each labor group's specific collective bargaining agreement.

For more information on this position, please read the full description document.

• Payroll Secretary-Job Grade 4