Job Summary:

The Rotating Administrative Assistant rotates between assigned buildings to provide support when needed. This position provides support to the school leadership team and the entire school community. This position works throughout the calendar year and during school hours.

East Rotating Admin Coverage: Propel Homestead, Propel Hazelwood, Propel McKeesport, Propel Pitcairn
West Rotating Admin Coverage: Propel Montour Elementary, Propel Montour Middle/High, Propel Northside

Key Job Elements:

• Collaborates with the building administrative assistant to learn and perform building-specific routines and procedures that support the school leadership team and school community
• Works in tandem with the building administrative assistant, as well as alone during times when the building administrative assistant is out of the office.
• Greets, screens, tracks, and directs visitors to appropriate locations. Maintains visitor logs.
• Provides excellent customer service to Propel families, students, staff and visitors via telephone, email and in person
• Generates and distributes communications from the school to parents.
• Displays strong organizational skills, ability to meet deadlines and prioritize assignments;
• Answers, screens, and routes incoming calls and messages. Responds to routine questions.
• Performs routine clerical functions, such as copying, sorting, filing, and typing. Maintains various office files, logs, and records.
• Accept deliveries daily; Distribute incoming and outgoing mail.
• Perform additional duties assigned as needed.

Qualifications & Skills:

Required:

• High School diploma or equivalent is required.
• One year of administrative experience preferred.
• Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software.
• Ability to use applicable Microsoft Suite and Google Suite products.
• Excellent customer service and communication skills.
• Ability to demonstrate clerical skills in a fast-paced, high energy environment.
• A proven ability to build relationships and uphold a culture of dignity with a track record of trustworthiness in maintaining sensitive, confidential information.

Physical Demands:

Must be able to remain in a stationary position at least 75% of the time while working at the computer within the office.

The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.

The person in this position constantly operates a computer and other office productivity machinery, such as a copy machine, and computer printer.

Disclaimer:

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

Organizational Overview

Propel Schools is the largest network of public charter schools in Allegheny County consisting of 13 schools and approximately 4,000 scholars. Our mission is to provide high-quality schools to underserved communities. Each of our schools provide a rigorous academic environment and small class sizes where educators focus on providing each scholar with support and individualized attention. With one of the top starting teacher salaries in Allegheny County, a customizable benefits package and extraordinary career and professional development opportunities, Propel Schools is one of the area's premier education organizations.

Requirements:

• TB Test
• Act 34 Criminal Clearance
• Act 114 FBI Clearance
• Act 151 Child Abuse Clearance
• Mandated Reporter Training
• Act 168 Sexual Misconduct/Abuse Disclosure
• Act 24 Arrest and Conviction Disclosure

Salary Range: $32,000-$36,000