Skip to main content

This job has expired

Copy Of Administrative Assistant

Employer
Archdiocese of Chicago Catholic Schools
Location
Chicago, IL, US
Salary
Competitive

View more

Job Category
Support Staff, Secretarial / Clerical
Send job

Job Details

Position Type:
Secretarial/Clerical/School Administrative Assistant

  • Date Posted:
    11/9/2021


  • Location:
    40633 - Bridgeport Catholic Academy


  • Date Available:
    12/13/2021


  • Closing Date:
    12/06/2021


    • POSITION DESCRIPTION

    TITLE: Administrative Assistant/Secretary

    STATUS: Part-time

    REPORTS TO: Assistant Principal & Principal

    Bridgeport Catholic Academy is seeking an experienced, welcoming, and organized school office manager to work in the school office Monday-Friday from 7:15am-3:30pm, under the direction of the Principal and Assistant Principal.

    Qualifications:
    • Minimum one year of secretarial/administrative experience, in a school setting, preferred

    • Flexible/growth mindset

    • Able to work independently and collaboratively

    • Able to prioritize tasks based on importance of task and immediate need

    • Able to effectively manage time spent on tasks

    • Able to keep information confidential

    • Communicate politely and effectively, both verbally and in writing

    • Comply with Virtus, Mandated Reporter, CPR, and other trainings, as needed

    • Full vaccinated against COVID-19 or submit to weekly testing

    • Computer Skills Needed: Proficient in Google systems (Gmail, Docs, Sheets, Forms, Slides); FACTS and PowerSchool operating knowledge (preferred)


    Main Duties:
    • Manage daily office tasks, ie. student attendance, sub arrangement/check-in, key sign out, faculty attendance, student hand-out materials, and other office tasks as requested

    • Collate and distribute mail

    • Record staff absences

    • Coordinate substitute teachers and aide coverage, as needed

    • Provide and record check requests and personal day requests

    • Communicate effectively and professionally with all school community stakeholders

    • Monitor office email account and phone system, and respond appropriately

    • Correspond effectively with parents and faculty over email

    • Exchange mail with Parish Office

    • Exude a friendly, polite, professional, outgoing, helpful, and kind demeanor


    Supplementary Duties:
    • Make school announcements, if needed

    • Create and maintain student files

    • Connect with parents regarding missing forms, documents, etc.

    • Keep accurate visitor logs

    • Direct visitor and schedule family school tours

    • Schedule and maintain accurate log of annual inspections and drills

    • Schedule and coordinate with outside vendors/contractors

    • Perform other tasks as assigned

    Company

    The Archdiocese of Chicago School System is the largest Catholic school system in the United States. It is the largest private school system in the country. It serves the city of Chicago as well as Cook and Lake Counties, has approximately 70,000 students in its approximately 200 schools.  The AOC schools have been the recipient of the greatest number of Blue Ribbon Awards of any school system in the nation. Our Catholic Schools are a living response to the church’s mission and they work with parents/guardians as partners in the academic education and faith development of their children. AOC Catholic Schools are accredited by the Archdiocese and the State of Illinois.

    Company info
    Website
    Telephone
    312-534-5231
    Location
    835 N. Rush
     Chicago
    IL
    60611
    US
    Send job

    Get job alerts

    Create a job alert and receive personalized job recommendations straight to your inbox.

    Create alert