Position Type:
Secretarial/Clerical/ Secretary

Date Posted:
10/4/2021

Location:
Maplewood Middle School

Date Available:
01/04/2022

Closing Date:
10/15/2021

S-4 SECRETARY (10 Months)
1.0 FTE -
MAPLEWOOD MIDDLE SCHOOL

AVAILABLE JANUARY 4, 2022

THE POSITION

The candidate must have proficient secretarial skills and a high degree of computer literacy in web based applications that include the use of Microsoft Office and Google Suite applications; Must possess excellent oral and written communication skills being able to multitask in a busy office; Must have the ability to interact with the general public with extreme tact, discretion, diplomacy and courtesy; Must have the ability to work independently and as part of a team handling sensitive information with complete security and possess the ability to make decisions in accordance with practices established by the building leadership. Experience using PowerSchool preferred.

QUALIFICATIONS REQUIRED

1. College Degree preferred.
2. School secretarial or administrative assistance experience preferred.
3. Excellent computer/technology skills and work ethic.
4. Must possess excellent organizational, communication and interpersonal skills.
5. Demonstrated ability to work independently as a self-starter and a completer of assignments.
6. Required criminal history background check.
7. Proof of U.S. citizenship or legal resident alien status.

PRIMARY RESPONSIBILITIES
1. Maintains and updates student permanent records, including transferring of information from the elementary schools and to the high school.

2. Completes transfers and requests for records from parents and other schools for students leaving the district and/or attending summer programs, and notifies staff
of exiting students.

3. Processes new student information, contacts previous schools for records, creates permanent records for students entering the district and notifies staff of incoming students.

4. Creates, with building-level administration, the teacher and staff observation schedule.

5. Maintains all staff personnel files by processing observations, evaluations, BOE recommendations, PIPs and ensuring said documentation is complete and up to date. Coordinates with Human Resources Department.

6. Processes homework and schoolwork requests for absent students.
7. Creates and maintains a schedule for the usage of the guidance office conference room.

8. Maintains weekly schedules for team meetings with parents including notification of parents and teachers.

9. Contacts parents, arranges meetings, and creates contracts for Contract for Choice.
10. Maintains IEP and 504 plan records.

11. Coordinates Interim Reports including solicitation, preparation, collection, reporting to guidance counselors and mailing to parents.

12. Coordinates the Principals' Breakfast and other school awards programs including the creation of certificates, parent notification, award solicitation to teachers, creation of database, organization of certificate signatures, etc.

13. Coordinates 5 th to 6 th grade transition programs with the elementary schools and guidance visits to the elementary schools.

14. Assists in the student scheduling process as requested by school administration.

15. Creates and mails level notification letters to parents for the next school year.

16. Maintains a warm, welcoming atmosphere within the guidance office. Welcomes all visitors to the guidance office and assists them with their needs. Arranges out-of-town visitations and provides information to prospective students as requested.

17. Assists guidance staff and social worker with reasonable requests for clerical and program support, and miscellaneous projects as requested.

TERMS OF EMPLOYMENT 10 Months
Salary and benefits per SOMEA Agreement