Position Type:
Secretarial/School Secretary II

Date Posted:
10/28/2021

Location:
Brien McMahon High School

Date Available:
November/2021

2021-2022 SCHOOL YEAR
SECRETARY II
BRIEN MCMAHON HIGH SCHOOL

Job Description:

Independently perform a full range of secretarial functions to support the building administration.

Essential Functions:

• Assist in the implementation of Norwalk Board of Education administrative policies, rules, regulations and directives
• Promote a positive office atmosphere to welcome and assist visitors
• Follow Norwalk school policy to ensure student safety
• Assist staff and students with questions and requests
• Answer telephone calls and respond to inquiries in a timely manner
• Serve as school office or department office receptionist occasionally
• Operate and maintain office equipment
• Assist tardy students with sign-in process
• Schedule and arrange meetings, procure space and materials for meetings, invite participants and be responsible for agendas and notetaking
• Assist with composing, editing, and/or printing department or school specific materials including, but not limited to student schedules, master teacher roster, honor roll certificates, report cards, student handbooks, program of studies and notices
• Create requisitions and place orders in MUNIS (department secretary)
• Maintain payroll for homebound instructors (department secretary)
• Build, maintain, administer and support School Based Medicaid database and program (department secretary)
• Assist with District mailings and/or department mailings
• Screen letters, memos, reports and other materials to determine action required
• Assist District staff with enrollment process
• Compile information from a variety of sources and prepare narratives, statistical reports, or state reports
• Manage inactive and active student files for the purpose of enrollment, disenrollment, out-of-district placements, and/or release of information to schools as requested
• Assist with student obligations
• Assist with school events (e.g., graduation, awards ceremonies, field trips, prom)
• Assist with the preparation and printing of report cards and student transcripts
• Facilitate registration and withdrawal of students in PowerSchool
• Organize and maintain office files
• Maintain respect at all times for confidential information

Required Knowledge, Skills, and Abilities:

• Ability to communicate ideas and directives clearly and effectively, both orally and in writing
• Ability to listen attentively
• Ability to perform assigned tasks effectively
• Considerable knowledge of office systems and procedures
• Knowledge of business communications and math
• Considerable knowledge of office suite software
• Ability to schedule and prioritize workflow
• Organizational and problem solving skills
• Proficient with QuickBooks

Other Duties and Responsibilities:

• Interact in a positive manner with all staff, students, parents and visitors
• Promote good public relations by personal appearance, attitude and conversation
• Respond to questions and requests in a timely and appropriate manner
• Maintain a level of approachability by administration, staff, parents and visitors
• Perform other related duties as assigned by immediate supervisor

Qualifications/Certificates:

• High school diploma or equivalency
• 1-2 years office/secretarial experience
• College training of 15 semester hours equaling .5 year of experience in the secretarial sciences may be substituted for two years of experience above clerk level
• Bilingual in Spanish an asset
• Such alternatives to the above qualifications as the Superintendent or designee find appropriate

Days: Monday - Friday (37.5 hours weekly)
Salary: $27.21-$32.35
Group: Three
Bargaining Unit: NFEP
Work Year: July-June (12 Months)
Benefits: Medical, Dental, Vision
Apply at
www.norwalkpublicschools.org
Click "Employment"

NORWALK IS AN EQUAL OPPORTUNITY EMPLOYER

It is the policy of the Norwalk Board of Education to ensure equal educational opportunity for all students and to prohibit unlawful discrimination because of race, color, religion, creed, age, marital status, national origin, gender, sexual orientation, or physical and mental disability in the school district's educational program and activities; and to prohibit unlawful discrimination in employment because of race, color, religion, creed, age, marital status, national origin, gender; gender identity or expression, sexual orientation or physical and mental disability.

10.28.2021