Senior Procurement Analyst, 2021-2022

Job Description

Position Title: Senior Procurement Analyst

Payroll/Personnel Type: 12 Month

Reports to: Director of Purchasing

Position Summary:

The Procurement Analyst is a purchasing professional who coordinates and completes buying assignments of a complex nature requiring substantial experience in assigned commodities and purchasing procedures.

Essential Functions:

• Supervises and participates in purchasing supplies and equipment
• Creates and reviews requisitions and purchase orders for accuracy & completeness
• Solicit written and/or oral quotes from vendors
• Participates in the development of Request for Proposals (RFP)/ Invitation for Bids (IFB) solicitation documents
• Reviews RFP documents to ensure compliance and schedules bid conferences and bid due date meetings
• Arranges for demonstration of products by vendors; and works with committees appointed for analyzing bids and selecting samples
• Performs commonly used contracting methods and contract types related to pre-award
• Supervises and participates in tabulating and analyzing proposals / bid data, and awarding of purchases in compliance with State and Board policies
• Prepares specifications for commodities on monthly basis or annual contract; prepares and checks awards, and extends cost on a monthly and annual bid
• Supervises Buyers / clerical staff; and generates various purchasing summaries, reports, and cost charts indicating trends of pricing
• Performs other duties as assigned

Knowledge, Skills, and Abilities:

• Demonstrated ability to solve problems and anticipate situations
• Knowledge of local, state and federal procurement statutes
• Knowledge in computer use to enter, retrieve, review and modify data
• Ability to utilize word processing, database and software programs
• Ability to compile, review, categorize, prioritize, analyze and interpret data and/or information
• Ability to exercise independent judgment to adopt or modify methods and standards to meet assigned duties/objectives
• Ability to provide guidance, assistance, and/or interpretation to others on how to apply procedures and standards to specific situations
• Ability to work effectively with little or no supervision
• Ability to develop spreadsheets, analyze results, and report findings
• Strong interpersonal phone and email skills
• Ability to prioritize tasks and follow through with employee and customer request for assistance
• Strong, documented attention to details and customer satisfaction

Experience:

• Minimum of 5 years' experience as a purchasing professional in a Public Sector purchasing environment
• Minimum of 4 years' experience as a purchasing professional in the role of Buyer in a public sector environment
• Demonstrated success in the use and successful implementation of the commodity purchasing process
• Demonstrated success in the use and successful implementation of Request for Proposal (RFP) / Invitation for Bid (IFB) solicitation process & applicable best practices
• Demonstrated success in the use and successful implementation of Public Sector contractual process & applicable best practices
• Skilled in the use of procurement software

Education:

• Bachelor's Degree (required)
• Master's Degree (preferred)

Physical Requirements:

• Must be physically able to operate a motor vehicle
• Must be able to exert up to 10 pounds of force occasionally, and/or a negligible amount of force constantly to lift, carry, push, and pull or otherwise move objects, including the human body
• Light work usually requires walking or standing to a significant degree

Working Conditions and Environment:

• Work is routinely performed in a typical interior/office environment
• Very limited or no exposure to physical risk

Disclaimer:

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

In connection with hiring for this position the district shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, sexual orientation, age, disability, veteran status or national origin.

Benefits

SLPS believes in taking care of its employees. We offer a fully-insured health care plan along with some amazing perks! Here are some of the highlights of our benefits plan and perks, but you'll want to check out www.slps.org/careers for all of the details.

• Fully-paid health insurance for self
• $30,000 of tuition reimbursement (certificated staff)
• $40,000 group term life insurance
• Eligibility for federal loan forgiveness programs
• Pension plan
• Robust wellness programs

Please note benefit and perk eligibility may vary by employee status, employment date, and job classification.