Job Title/Position Code: Grant Programs Specialist
Grade Level/Terms of Employment: Grade - 12 month contract
FLSA Status: Exempt
Work Location: Central Office
Immediate Supervisor: Director of State and Federal Programs
General Description:
The Petersburg City Public Schools (PCPS) Grant Programs Specialist provides support to the State and Federal Programs and the Finance Departments. This position is responsible for managing all grant expenditures and amendments. The position is responsible for inventorying and tracking all resources purchased with grant funds.
Essential Job Functions:
-Prepares grant amendments to submit to the Director of State and Federal Programs to review and approve.
-Documents payments and expenditures for all grants programs and prepares bi-monthly budget reports.
-Inventories all division resources purchased using State and Federal Funding to ensure proper receipt and distribution.
-Trains school based staff on preparing and maintaining required state and federal programs documents necessary for auditing purposes.
-Maintains and tracks grant budgets (aligned with OMEGA) for the district; monitors expenditures and performs analyses on accounts.
-Logs new grants into the accounting system and updates project codes for continuing grants.
-Responsible for reconciling billing discrepancies, balancing accounts and closing out accounts.
-Works with school bookkeepers to perform monthly reconciliations to ensure state and federal funds are accurately tracked and monitored.
-Responsible for ensuring all grant purchases are aligned to the grant detailed budget.
-Prepares reports and documents for auditors as required.
-Assist Finance Department with accounting, data entry, preparing budget transfer request forms, filing and copying for all grant program documentation.
-Models non discriminatory practices in all activities and performs other duties as assigned.
Required Knowledge, Skills, and Abilities:
-Must possess knowledge of executive level support of grant management and be able to work under minimal supervision.
-Ability to work effectively and maintain composure under pressure of short deadlines (Proficient in documentation management, electronic and paper-based organization is required)
-Must develop and maintain a strong knowledge base in procurement law in relation to Federal and State grants.
-Must have the ability to exercise professional decorum.
-Must possess excellent organizational skills and the ability to handle details accurately.
-Must possess the ability to establish and maintain effective working relationships.
-Exercises good judgment and effectively interacts with all school system personnel, the public and vendors with tact, courtesy and diplomacy.
-Must possess excellent computer skills using Microsoft Excel and PowerPoint.
-Must have experience using other financial software such as Keynet or Keystone.
-Must possess the ability to prepare memos for the department, spreadsheets and other required documents.
-Ability to establish and maintain effective working relationships with others using good judgment, tact, and courtesy.

Education, Training and Experience Requirement:
-Must possess a Bachelor's degree in Accounting, Business Administration or Grant Management (or equivalent experience).
-Must have experience working with grants. (OMEGA is preferred.)
-Must have knowledge of general accounting practices to manage grant funds.
This job description in no way states or implies that these are the only duties to be performed by this employee. The State and Federal Programs Associate will be required to follow any other instructions and to perform any other related duties as assigned by the Director of State and Federal Program or appropriate administrator. Petersburg City Public Schools reserves the right to update, revise or change this job description and related duties at any time.

Benefits:
Position is eligible for benefits.

Terms of Employment:
National Child Care Background Check
Tuberculosis Test
Fingerprinting

Details:
All qualified candidates must submit the following by the closing date of this announcement:
1. Completed online application
2. Resume that clearly demonstrates the above minimum qualifications. It is important that you include all experiences and education related to the position to which you are applying.
3. Must provide three (3) completed professional reference forms/letters.
4. All documentation/certification necessary (scanned copies accepted) to substantiate minimum qualifications; must be uploaded into application
It is the applicant's responsibility to verify that information entered and uploaded is received and accurate.

How to Apply:
If you wish to apply for this position, click the Apply Online Button below.
If you are unable to load supporting documentation to the on-line system, please submit your entire package to PCPSAPPLICATIONS@PETERSBURG.K12.VA.US
You must place the position title in the subject box.

Petersburg City Public Schools assures Equal Employment Opportunities for employees as required by Federal and State Orders and Laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position and does not imply an employment contract.
Salary starting at $55,000