Company DescriptionORGANIZATIONAL OVERVIEW:
By 2025, KIPP DC will build upon two decades of proven results to develop into a more impactful, innovative, and inclusive school system that provides joyful, identity-affirming learning experiences so that all students and alumni achieve extraordinary outcomes.
Our work is grounded in a commitment to excellence, equity, and justice. We believe all students have the right to rigorous, relevant, and joyful learning experiences led by exceptionally talented and diverse educators who promote student achievement and a sense of belonging. We believe students and teachers best succeed when surrounded by an ecosystem of supports, including our central headquarters team that supports KIPP DC's 20 schools, 7,300 students, and 1,300 teachers, leaders, and staff members dedicated to this mission.Job DescriptionPOSITION OVERVIEW
The Manager of Federal Grant Procurement serves as KIPP DC's expert on the federal grant procurement policy and is the primary point of contact for the federal grant procurement process across the organization. The Manager of Federal Grant Procurement plays a critical role in ensuring that KIPP DC remains in good standing with grant funding agencies and the Public Charter School Board (PCSB) by training staff on internal grant purchasing policies and facilitating the federal grant procurement process for all purchases over $25,000. This role is also responsible for working with other teams to ensure compliance with internal and external procurement policies and identify opportunities to create and enhance procurement processes. The Manager of Federal Grant Procurement is an exempt position and reports to the Director of Strategic Purchasing and is a member of the finance team. KEY RESPONSIBILITIES
- Serve as KIPP DC's federal grant procurement policy and precedent expert.
- Serve as primary owner of the federal grant procurement process with support from program leads and the Manager of Strategic Purchasing.
- Set up and manage a system to track all active contracts that will be reimbursed with a federal grant (program lead, vendor, estimated cost, required expiration date, renewal terms, etc.).
- Set up and manage a system to track all active procurements that will be reimbursed with a federal grant (program lead, status, PCSB notification, Finance Committee approval, effective date, signature, file management, documentation, etc.).
- Work with the Manager of Strategic Purchasing to ensure timely reporting to PCSB.
- Train staff on procurement policies and procedures annually and as needed throughout the year.
- Gain a strong understanding of the PCSB procurement policy and requirements and support the Manager of Strategic Purchasing to ensure compliance.
- Collect and manage all federal grant procurement documentation, including a document storage system and process.
- Review contracts and send notes to legal to ensure that the federal procurement policy is followed, and centrally save and organize all contracts.
- Work with Director of Strategic Purchasing, Manager of Strategic Purchasing, and other operations, finance, and legal resources to streamline and re-design the procurement process as necessary.
- Cross-Team Collaboration and Support
- Work with the Grants Management team to set up systems to ensure that all federal grant reimbursement requests have gone through the federal grant procurement process.
- Coordinate with the Finance, Accounting, and Development teams on grant applications, budget, reimbursements, and tracking.
- Act as a liaison between the Procurement team and the Finance, Accounting, and Development teams on federal grants.
- Other duties as assigned.
Additional InformationTo Apply
- Bachelor's degree or equivalent work experience required
- Three to five years of relevant experience in procurement of goods and services and contract management
- Experience with federal grant procurement preferred
- Excellent time management skills and attention to detail
- Excellent ability to multi-task and take initiative in complicated situations
- Experience working collaboratively in a team-based environment
- Strong verbal, written and interpersonal communication skills
- Proficiency in Microsoft Excel, PowerPoint, Word, and Outlook
- Ability to thrive in a fast-paced, intellectually demanding environment
Please submit an online application (including cover letter and resume)
through our website at http://www.kippdc.org/careers. If you have any questions, please direct them to our recruitment team via e-mail at firstname.lastname@example.org. Applicants are encouraged to apply early as the start date for this position is immediate. Salary and benefits are competitive and commensurate with qualifications and experience.EQUAL OPPORTUNITY EMPLOYER
KIPP DC Public Schools does not discriminate against, or tolerate discrimination against, employees or applicants for employment on any legally-recognized basis or protected class including, but not limited to, actual or perceived race, color, national origin, immigration status (except as necessary to comply with federal, DC, state, or local law), religion, sex (including pregnancy, childbirth, lactation and related medical conditions), age, physical or mental disability, medical condition, sexual orientation, gender (including gender identity or expression), marital status (including domestic partnership status), genetic information, political affiliation, pregnancy, family responsibilities, personal appearance, veteran status, uniform service member status, status of being unemployed, status of victim a survivor of domestic violence, sexual offense or stalking, matriculation or any other protected class under federal, state, DC, or local law.
Click here or here to review KIPP DC's non-discrimination policy and KIPP DC's Title IX Coordinator's contact information.KIPP DC requires all staff to provide proof of full vaccination against COVID-19 or obtain an approval for exemption due to medical or religious reasons by November 1, 2021 or start of employment, whichever is later.