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Accounting Technician (Maintenance Department)

Employer
Hamilton County Department of Education
Location
Chattanooga, Tennessee, United States
Salary
Competitive

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Job Category
Administrator, Finance / Business / CFO, Support Staff, Computer / IT
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Job Details

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Overview

Hamilton County Schools, located in Chattanooga, TN, is the fastest improved school district in the state of Tennessee. Our mission is to create pathways to bright futures for all students in our community by helping to equip them with the skills, knowledge and supports required to realize their full potential.

We do this by focusing on five action areas in our strategic plan, Future Ready 2023:
  • Accelerating Student Achievement
  • Future Ready Students
  • Great Teachers and Leaders
  • Engaged Community
  • Efficient and Effective Operations

We are committed to excellence for every student and are seeking outstanding school support and district-wide staff who desire to make a difference in the lives of students. For classified employees who are interested in becoming teachers, we also offer our "Grow Your Own" program, with pathways to becoming a certified teacher. With nearly 80 schools located in urban, rural, and suburban communities, we are confident that you can find your place in Hamilton County.

The purpose of this classification is to process financial information/documentation pertaining to accounts payable, accounts receivable, purchasing, or other financial activities.

Responsibilities

  • Acts in a professional, respectful, and welcoming manner at all times.
  • Creates a customer-focused climate and provides quality services and support to school and other stakeholders.
  • Complies with all applicable codes, laws, rules, regulations, standards, policies and procedures.
  • Processes documentation relating to accounts payable functions; receives/organizes purchase orders and enters into computer; reviews invoices for accuracy, matches with purchase order, and researches discrepancies; ensures compliance with bid pricing and proper signature/authorization on invoices prior to payment; codes invoices for assignment to proper budget accounts; enters invoice data into computer; reviews edit reports; receives payables checks, obtains signatures, and mails to vendors; maintains files/records; ensures that all purchasing activities comply with state purchasing guidelines.
  • Processes miscellaneous financial information/documentation; provides written/verbal instruction to school and department personnel on procedural changes for new school year.
  • Processes documentation relating to departmental budgets; assists in compiling data and preparing budget documents; works with department heads and principal to compile in-house instructional budget; presents data from previous years, reviews budget requests, discusses budget requests with principal, and determines allocation of funds to various departments; notifies departments of available funds; compiles income/expense data; prepares budget for grant funds; performs continual review of budget and account balances to ensure compliance with approved budget.
  • Processes a variety of documentation associated with department operations within designated timeframes and per established procedures.
  • Prepares a variety of financial reports; compiles statistical and administrative data for reports; researches data and makes applicable calculations; submits reports to appropriate departments, individuals, or outside agencies.
  • Performs a variety of general accounting/bookkeeping functions, such as calculating data, balancing/reconciling spreadsheets/reports, researching financial discrepancies, correcting data errors, generating reports, or maintaining financial records.
  • Operates a computer to enter, retrieve, review or modify data; performs data entry functions by keying data into computer system; verifies accuracy of entered data and makes corrections; utilizes word processing, spreadsheet, database, accounting, attendance, desktop publishing, email, or other software programs; performs basic maintenance of office/computer equipment, such as backing up data or replacing paper, toner, or ribbons; coordinates service/repair activities as needed.
  • Maintains file system of various files/records; prepares and sets up files, including data entry; sorts/organizes documents to be filed; files documents in designated order; retrieves/replaces files.
  • Identify, analyze, and interpret trends or patterns of databases/data systems in the maintenance department. Data analyzed could include, but not limited to paint used, exterminator records, filters, inspections, elevators, and gas used in vehicles.
  • Receives and sorts timesheets; completes checklist to verify receipt of all timesheets; follows up on missing timesheets as needed; reviews time sheets for accuracy, proper account, supervisor signature, hourly wages, total amount paid, correct time period, or other data; researches situations involving excessive hours, supplemental pay, sick leave, on-the-job injuries, or leave of absence; ensures availability of adequate sick time or leave time, and monitors low balances; researches discrepancies or missing information.
  • Prepares or completes various forms, reports, correspondence, lists, payroll schedules, absence sheets, worksheet overrides, payroll reports, payment vouchers, budget reports, tax forms/reports, tables, spreadsheets, or other documents.
  • Conducts research to gather or retrieve information
  • Responsible for maintaining and ordering office supplies
  • Reconcile purchase cards for the department; adheres to purchasing policy and process; enters and codes purchasing information into the financial system.
  • Answers telephone calls, greets visitors, or assists individuals at front counter; ascertains nature of business, directs callers/visitors to appropriate personnel, and records/relays messages; provides information/assistance regarding department procedures, forms, or other issues; responds to routine questions/complaints and initiates problem resolution.
  • Communicates through the proper channels to keep supervisor and other appropriate personnel informed of impending problems or events of unusual nature.
  • Follows established procedures for ensuring assigned areas are safe.
  • Works collaboratively with administration, principals, secretaries, staff, and other stakeholders.
  • Attends work and arrives to work on time.
  • Maintains confidentiality.
  • Adheres to the Teacher Code of Ethics as defined by Tennessee Law.
  • Attends meetings as needed.
  • Monitors inventory of equipment and supplies; ensures availability of adequate materials to conduct work activities; initiates requests for new/replacement materials.
  • Prepares or completes various forms, reports, correspondence as required.
  • Performs general/clerical tasks, which may include answering telephone calls, typing documents, making copies, sending/receiving faxes, filing documentation, processing incoming/outgoing mail, or running errands.
  • Performs general/clerical tasks, which may include answering telephone calls, typing documents, making copies, sending/receiving faxes, filing documentation, or processing incoming/outgoing mail.
  • May operate a motor vehicle to deliver or pick up payroll reports/documentation or conduct other work activities.
  • Performs other duties as assigned.

Qualifications

Knowledge/Education/Experience:
  • Minimum Associate's Degree with course work emphasis in accounting preferred; supplemented by three (3) years previous experience and/or training that includes accounting, bookkeeping, accounts payable, accounts receivable, purchasing, office administration, payroll administration, office administration, and personal computer operations; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
  • May require possession and maintenance of a valid Tennessee driver's license.

Skills/Qualifications:
  • Demonstrates excellent verbal and written communication skills to deal effectively with employees, Board members, parents, and community members.
  • Demonstrates the ability to evaluate, audit, deduce, and/or assess data using established criteria.
  • Demonstrates the ability to perform addition, subtraction, multiplication and division; the ability to calculate decimals and percentages; the ability to utilize fractions and interpret financial data.


Compensation:
Salary is based on a combination of relevant education and experience.
Minimum Salary - Grade 15
Salary Scale

Company

Hamilton County Schools, located in beautiful Chattanooga, TN, is hiring, supporting, and retaining outstanding top teaching talent. We are the fastest improved district in Tennessee and have a goal to become the best. With nearly 80 schools located in urban, rural, and suburban communities, we are confident that you can find your place in Hamilton County.

Why Join our Team?  

New Teacher Support: With our progressive three-year induction program for new teachers, you will have the following supports: 

  • New Teacher Academy 
  • First Year Mentor & Supportive Professional Development 
  • Whole-Teacher/Well-Teacher (wellness & mindfulness training) 

Leadership Opportunities: Grow your career with Hamilton County Schools, no matter your professional goals: 

  • Train to become a mentor teacher or professional development presenter
  • Obtain your National Board Certification and get a $4,000 salary increase 
  • Apply for leadership pipeline programs for instructional coaching or administration 
  • Be a part of innovative programs that are unique to Hamilton County like Teacherpreneur and STEM Fellows
  • Travel the world as a Fund for Teachers recipient

Experience all Chattanooga has to offer:

  • Chattanooga has a metro area of 500,000 people - not too big and not too small - and under two hours from Nashville, Atlanta, Knoxville, and Birmingham
  • Award-winning city for outdoor activities, music, art and culture
  • 25 + local music, art, and food festivals every year

We are seeking teaching candidates who are:

  • Committed to high academic achievement and high expectations for all students
  • Able to be a positive team-player and communicate effectively with colleagues, supervisors, students, and families
  • Open to being coached and receiving feedback in order to advance learning and growth for students
  • Experienced in high-need or Title-I School settings. Experience with English Language Learners is a plus.
  • Professionals with high personal standards and integrity

Compensation & Total Rewards 

  • Competitive salary range commensurate with experience
  • Comprehensive benefits package includes multiple health insurance options, vision, dental reimbursement, short and long-term disability, life insurance, on-site clinics, and a wellness program 
  • Childcare for Hamilton County teachers available in multiple schools 
  • Competitive retirement plans through Tennessee Consolidated Retirement System, including a hybrid 401k and pension plan. In 2018, TCRS was ranked in the top four best funded State Pension plans by the Pew Charitable Trust. 

About Hamilton County Schools

 Hamilton County Schools, located in beautiful Chattanooga, TN, is the fastest improving district in the state of Tennessee. We believe in success for all students and are dedicated to helping all students succeed to their highest potential.  With nearly 80 schools located in urban, rural, and suburban communities, we are confident that you can find your place in Hamilton County.

Who we serve: Hamilton County Schools serves over 42,000 students across our diverse county in urban, rural and suburban communities. Our families speak 125 languages and approximately 8.5% of our students are English language learners.

Our results: The state of Tennessee has recognized Hamilton County as an “Advancing” school district.

A few of our recent achievements include:

  • #2 out of 146 districts in the state of Tennessee for student growth and a Level 5 district for 2018-2019
  • 45 Level 5 schools and 32 reward schools
  • 16 Volkswagen E-Labs - the highest concentration of fabrication labs of any district in the US or abroad
  • Milken Award winning teacher; State Principal of the Year (2017)
  • 13 High Schools with over 18 Future Ready Institutes
Company info
Website
Telephone
4234987048
Location
3074 Hickory Valley Road
 Chattanooga
TN
37421
US
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