Job Description

The Director leads supervise and manages employee recruitment and retention for a division workforce of approximately 2600 full-time and 1600 temporary and seasonal employees. The Director is responsible for recruiting all employees including licensed, classified, and seasonal employees with a goal to create a diverse workforce that reflects the student body and community. The Director develops and implements a strategic recruiting plan (marketing, recruitment, screening, hiring, placement, and orientation/onboarding).

The Director monitors turnover and provides direction and leadership regarding the implementation of the district's personnel retention policies and procedures. This office serves to promote a diverse, equitable, and inclusive workforce for a multiethnic, multicultural, multigenerational workplace in a teaching and learning public school environment. As a staff expert, the Director advises the senior staff, department supervisors, and school leaders on policies, procedures, and practices for recruitment and retention. The director supervises three direct reports and manages a budget for associated goods and services

This position reports to the Executive Director of Human Resources.

Qualifications

Education: Bachelor's degree in personnel management, business administration, or related fields is required. Master's degree preferred.

Certificates & Licenses: None required. Professional certification preferred (e.g. SHRM, HCI, IPMA-HR, AASPA, World at Work, ATD, etc.)

Experience: Five years of progressive experience in human resources administration, recruiting, or HR operations required. Experience with direct-report supervision of three or more staff preferred. Experience with related HCM/HRIS/HRMS software and applicant tracking systems (ATS) required.

Essential Functions

1. Recruitment Functions

• Ensures diversity, equity, and inclusion (DEI) in the recruiting and hiring process.
• Administers the respective school board personnel policies concerning recruitment, hiring, training, promotion, and other benefits.
• Conducts new hire/new employee orientation programs and processing. Ensures new employees feel welcome and understand division values and culture.
• Ensures teacher licensure and other certification programs which include pre-employment paperwork and periodic reviews of licensure status.
• Administers the substitute employee program which includes recruitment, general orientation training, and placement of substitute employees in schools or offices.
• Trains staff to recruit and screen applicants, conduct interviews, complete background, and reference checks; and make jobs offers.
• Develops statistical, financial, and management information related to recruitment and retention. Collaborates with other departments (e.g. Finance, Budget, etc.) as needed.
• Collaborates with respective school leaders and budget office to develop requirements, goals, and strategies related to annual staffing plan for the division
• Creates network with GSEs and teacher development programs (e.g. TFA) to recruit teachers and interns.
• Participates to update the annual employee handbook to align with board policy (i.e. G-Series) and ensures digital signature by all employees.
• Supports recognition of new staff and annual retirement ceremony
• Uses digital and social media technologies for recruitment
• Conducts cyclical recruiting surveys with hiring managers to determine candidate attributes, skills, and abilities sought by school leaders (e.g. listening sessions, focus group, 90-day feedback of new teacher performance, etc.).
• Collaborates with the Office of Communications on content and promotion of recruiting materials
• Uses HRIS and ATS to track, manage and report on applicant status (e.g. scheduling, interview records, application support documents, etc.)
• Supports executive search process for school principals and other key leaders. Develops executive search hiring process timeline and sequence of events
• Develops and maintains current job descriptions. Establishes a process for cyclical review and updating of job descriptions to ensure accuracy of assigned roles, responsibilities, reporting relationships, and position qualifications

1. Retention Functions

• Takes action to implement the district's personnel retention policies and procedures
• Conducts ongoing liaison and professional development to school building leaders and central office supervisors regarding workplace best practices.
• Reviews and analyzes exit surveys to identify and correct dysfunctional workplace behaviors or office culture
• May confer with board counsel in response to complaints or allegations of hiring violations or job placement.
• Monitors and ensures on-time licensure and certification of staff with the Virginia Department of Education (VDOE)
• Participates as an HR office liaison with local employee association or union.
• Participates in the cross-functional task force for HRIS continuous improvement (e.g. time and attendance software working group, payroll updates, etc.)
• Develops annual turnover and retention report for the School Board
• Analyzes the causes of attrition to determine functional and dysfunctional turnover.

1. Other functions:

• Facilitates communication and coordination among staff to implement the strategic plan
• Develops, manages, and administers an office budget for personnel staffing and non-personnel supports and services
• Collaborates with staff to prepare and recommend changes in personnel policies, procedures, position classification, pay plan, and respective practices
• Stays current with civil rights laws, employment law (including employment discrimination law), and labor law (application of collective bargaining agreements).
• Attends meetings, conferences, and seminars to understand current research, trends, and practices in the HR field
• Supports and participates with HR staff to follow corrective action plans (e.g. HR audit and Department Improvement Plan)
• May perform other duties as assigned for the HR department and division

Knowledge, skill, and abilities

• Ability to be adaptive and responsive to evolving priorities
• Ability to maintains discretion and confidentiality on all personnel matters
• Ability to build quick credibility and ongoing trust with employees and supervisors
• Exceptional verbal, listening, writing, time management, and problem-solving skills
• A results-oriented individual with a collaborative and solutions-driven mindset
• Ability to facilitate and drive discussions to deliver productive outcomes to diverse actors
• Strong ability to organize information and provide succinct reports
• Ability to thrive in a fast-paced environment
• Demonstrated ability to coach employees and managers in conflict and issue resolution
• Able to operate a vehicle to visit school sites and offices

Clearances

• Criminal Justice Fingerprint/Background Clearance.
• Tuberculosis Skin Test.

Public Health Compliance

• Proof of COVID vaccination. Exemptions for religious/medical will be reviewed.
• Must follow safety and health protocols.

WP