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ADMINISTRATIVE ASSISTANT TO PRINCIPAL

Employer
Mount Greylock Regional School District
Location
Williamstown, MA, United States
Salary
Competitive
Closing date
Oct 23, 2021

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Job Category
Administrator, Principal, Support Staff, Secretarial / Clerical
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JOB SUMMARY
This position provides administrative support to various functions at the elementary school using a variety of computer systems. Serves as secretary to the Principal/Assistant Principal as a facilitator for the school and public being served in communicating information, problem solving, material acquisition, cash handling, and record keeping.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1.Perform general office duties including answering phones, taking messages, routes calls, typing, filing records and reports, sorting and handling incoming and outgoing mail.
2.Greet parents, students and staff in main office and direct as appropriate providing guest badges etc. in a polite and professional manner.
3.Prepares and distributes correspondence and mailings related to school site function as directed by the Principal and/or Assistant Principal.
4.Prepares, maintains, and submits state and federal requirements and reports as directed by the Principal (SIMS).
5.Maintains and distributes daily memos.
6.Maintains school records and discipline data.
7.Manages site-based school attendance tracking for students. Communicates and provides the District office completed staff time off request sheets weekly.
8.Manages unplanned absences by taking phone calls, initiating time off request sheets and calling substitutes for proper coverage.
9.Serves as a member of the Crisis Response Team and maintains classroom go-kits and crisis/reunification materials.
10.Produces, publicizes and maintains the school directory.
11.Inventories, orders and stocks supplies for building, staff, and student supplies. Inputs orders and coordinates with vendors for timely delivery. Manages receivables upon arrival.
12.Ability to operate standard office equipment and maintain a well-organized office environment and computer desktop.
13.Assists with new enrollment, and provides registration process for new students.
14.Schedules parent/teacher conferences as needed.
15.Maintains record keeping for student activity fund.
17.Monitors students who are sent to the office for discipline reasons.
18.Upholds the monthly and yearly calendar.
19.Schedules transportation(buses) for field trips
20. Manages staff leaves and arranges substitutes.
21.Occasional tasks associated with the collective bargaining procedures
22.Other duties may be assigned as needed.

  • Position Type: Full-time
  • Positions Available: 1
  • Job Category : Support Staff > Administrative Assistant
  • Location Description
    Williamstown Elementary Vision:
    We are a compassionate community of curious and diverse learners with a commitment to social-emotional development and academic engagement. Competent, kind, and resilient, our students are prepared to contribute to their ever-changing world.

    Mount Greylock Regional School District includes Lanesborough and Williamstown representing a combined population of 11,000 residents. Our District is comprised of three schools: Lanesborough Elementary (PreK-6), Williamstown Elementary (PreK-6) and Mount Greylock Regional School (7-12). Total enrollment is approximately 1200 students. At Mount Greylock Regional School District, our mission is to create a community of learners working together in a safe and challenging learning environment that encourages restorative based processes, respect, inclusive diversity, courtesy, integrity and responsibility through high expectations and cooperation resulting in life-long learning and personal growth. Our District's faculty and staff are dedicated and passionate professionals that endeavor every day to uphold this mission by holding true the District's core beliefs:

    Core Beliefs:
    •Courtesy: We are committed to fostering and maintaining an environment free of all types of fear and intimidation. Based on our core belief that individuals are entitled to be treated with dignity and respect, it is our policy to prohibit any conduct that constitutes a climate in which individuals feel fear and/or intimidation.
    •Inclusive Diversity: We recognize that students come to us with diverse experiences, interests, strengths, and needs. It is therefore essential that all students have access to challenging and personally meaningful curriculum and instruction.
    •Integrity: We believe in the integrity of all members of the school community and the commitment to academic honesty and support of our quest for authentic learning. By adhering to ethical principles, acting honorably and assuring that there is consistency between beliefs, words, and actions, we individually demonstrate integrity and high moral character.
    •Respect: We nurture the whole child and ensure that each student receives a new opportunity every day to perform at his/her best. We believe that developing caring and supportive relationships between and among educators, students and parents lead to higher levels of student achievement.
    •Responsibility: We recognize the responsibility of the entire school community to ensure the success of all students. All students learn when their passions and talents are coupled with high expectations and academic rigor in a safe and caring environment.
    •Restorative Based Processes: We are best when students are first. All decisions are centered on the needs of the whole child. Learn more about us...

    Equal Opportunity Employer
    Mount Greylock Regional School District is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.
    Job Requirements
    • QUALIFICATIONS
      To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
      •Education and/or Experience: Associate degree or higher preferred. One to three years of related experience required.
      •Interpersonal Skills: Works well with others from diverse backgrounds. Focuses on solving conflict and maintaining confidentiality. Demonstrated ability to successfully work with small children and the public.
      •Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively with others.
      •Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
      •Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
      •Other Skills and Abilities: Ability in technology and learning new software. Experience using Google Apps preferred. Ability to operate a personal computer and related software. Ability to get along with other people. Patience in dealing with parents and children. Ability to develop effective working relationships with students, staff, and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all district requirements and Board of Education policies.
    • At least 3 years of relevant experience preferred
    • Associate degree preferred
    • Citizenship, residency or work visa required
    Contact Information
    • Cindy Sheehy , Principal
    • 115 Church Street
    • Williamstown, Massachusetts 01267
    • Phone: 413-458-5707
    • Fax: 413-458-3287
    • Email: click here
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