POSITION TITLE: Administrative Support Specialist I (2021-2022) - Adult Education Center (Part-Time)
JOB STATUS: OPEN
POSTING DATE: 09/22/2021
DEADLINE DATE: Applications will be reviewed upon receipt and interviews conducted immediately, with a selection to be made as soon as possible thereafter.

POSTING NUMBER: 002656
NATURE OF POSITION:
Under the direction of the Coordinator II - Adult Education and Credit Recovery, the Administrative Support Specialist I performs a wide variety of clerical and secretarial duties. Work requires extensive knowledge of school and division policies, procedures, and services and the ability to communicate them to others.

ESSENTIAL FUNCTIONS:

• Prepares, processes, prints and distributes a variety of documents; some material may be of a confidential nature.
• Answers telephone and provides responses; takes messages as necessary
• Meets and greets all stakeholders and the general public effectively; answers questions and provides information, appropriate
• Receives, opens, and sorts mail; receives, signs for and distributes packages; assists with bulk mailings
• Establishes, collects information for and maintains various school, student, teacher and databases and program files
• Registers new students and maintains cumulative student folder
• Prepares, maintains, and records both electronic and physical, accurate student attendance and discipline records
• Operates a variety of office machines; may maintain inventory of materials, supplies and/or equipment; may serve as first contact for office equipment maintenance.
• Maintains building usage schedule and send HVAC forms to maintenance
• Administers minor first aid in absence of School Nurse
• Prepares and maintains fiscal and related records in collaboration with the School Secretary/Bookkeeper, as applicable
• Schedules meetings and appointments for administrators
• Tracks employee attendance and processes payroll-related documents
• May serve on special and/or regular teams and committees
• May be required to attend court proceedings relative to student attendance/truancy
• May provide occasional direction to temporary or volunteer staff
• Performs related clerical tasks as required or assigned

KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to deal effectively with all stakeholders and the general public
• Thorough knowledge of standard office practices and procedures
• Thorough knowledge of productivity tools and software, including word processing, databases, and spreadsheets
• General knowledge of bookkeeping terminology, methods and procedures
• Ability to type with good speed and accuracy
• Ability to work independently and creatively
• Ability to understand and follow complex oral and written instructions
• Ability to operate a variety of office machines
• Possess excellent oral and written communication skills

EDUCATION/EXPERIENCE/QUALIFICATIONS:
High school diploma supplemented by business courses and one to three years of successful clerical experience; Associate degree or higher preferred.

START DATE: As soon after selection as possible.
SALARY / STIPEND: Pay Range: $11.78 - $18.84 per hour, depending on experience and advanced degrees. Danville School Board pays the employee cost, in full, for state-mandated life insurance; and in part for state retirement and health insurance. Other benefits - sick leave and personal leave.
TO APPLY: Complete a Danville Public Schools online application for "Classified" positions. Follow all instructions on the DPS "Employment Opportunities" page to apply for this specific position.