Job Title Procurement Specialist Location Ashburn, VA, US Organization Name Administration Building Department Description Department of Business and Financial Services
Brief Description The Procurement Specialist I is responsible for administration of the purchase card program and effectively communicating with principals, bookkeepers, administrative staff, general public, and suppliers. This position is also responsible for new bookkeeper training on procurement processes and procedures and purchase card usage. The specialist also reviews all purchase orders for compliance with procurement policies and procedures and approves purchase orders under $5,000.
Detailed Description The following information is intended to describe the overall nature and scope of the work being performed in relation to the position. This is not a comprehensive listing of all responsibilities or tasks; other work may be assigned when deemed appropriate:
• Reviews and expedites outstanding small purchase orders. Informs requester on a timely basis of any potential order delays; determines if a purchase order change is required and ensures order update is entered in Oracle; administers contract compliance.
• Administers purchase card program to include investigation of reported fraud, response to bookkeeper and account manager inquires, and communication with providing financial institution
• Approves SFO vendor setup requests, verifies Taxpayer ID number in IRS system, and maintains SFO vendor records.
• Directs daily tasks of Procurement Secretary.
• Monitors Incident Management System and communicates with stakeholders regarding reported injuries, confirms completeness of reports, maintains system and users and provides user training.
• Coordinates with school administrators and central office staff to plan and procure goods relating to new schools and renovations; provides guidance to staff of the ordering process for furnishing new schools and renovations including timely completion of purchase orders, vendor on-time delivery and installation services, and prompt receiving and payment.
• Reviews capital projects and recommends appropriate procurement procedures where necessary; coordinates such purchases to avoid duplication.
• Performances the responsibilities of Procurement bookkeeper, including placing orders for staff as well as providing backup to school bookkeepers.
• Conducts procurement and purchase card training for new bookkeepers.
• Creates and modifies procurement job aids and training guides for end users.
• Serves as procurement contact for Business and Finance procedures manual.
• Confers with supervisor and other fiscal staff regarding encumbering accounts.
• Responds to inquiries from vendors and school staff regarding procurement matters.
• Assists suppliers with use of Oracle iSupplier portal and submission of bids using automated solicitation process.
• Reviews purchase card transactions for compliance with procurement policies and procedures. Job Requirements • High school diploma to GED required
• Minimum of three years of financial/procurement experience, preferably in the public sector
• Experience using a web-based financial system
• Ability to perform office work quickly and efficiently; experience with Microsoft Office applications including Excel; to plan, organize, and prioritize work effectively; to communicate effectively both orally and in writing; to establish and maintain effective working relationships with others both internal and external customers; to work under pressure and/or with frequent interruptions
• Excellent computer skills including familiarity with the Internet and Microsoft Office, including Access, Excel, and Word in the Windows environment
• Strong organizational and communications skills, attention to detail and sound judgment
• Knowledge of bookkeeping practices and materials, supplies and equipment used in schools
Physical Requirements:
The following provides a brief description of physical requirements for this position:
While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Additional Details Classified Salary Scale , Level 14
FLSA Exempt Status: non-exempt
Supervisor: Risk Manager
The Loudoun County School Board seeks to cultivate a high performing team of professionals focused on its mission and goals. The School Board values merit and excellence within its workforce and encourages the highest levels of professionalism for all its employees.
The School Board also recognizes and values the diversity of the students and broader community it serves and encourages diversity within its workforce.
The Loudoun County School Board is an Equal Opportunity Employer. The School Board does not discriminate against qualified applicants or employees on the basis of actual or perceived race, national origin, ancestry, color, sex, sexual orientation, gender identify, pregnancy, childbirth or related medical conditions, marital status, age, religion, disability, genetic information, veteran status or any basis protected by law.

The following person has been designated to handle inquiries regarding the non-discrimination policies:
Assistant Superintendent for Department of Human Resources and Talent Development
Loudoun County Public Schools
21000 Education Court
Ashburn, VA 20148
Tel:571-252-1100

How To Apply To submit an application online, please select "Apply Now"
To be considered for the vacancy, please complete ALL sections of the application. A resume will not be accepted in lieu of a completed application.
Please be sure to upload the following:

• Three (3) current professional references (Name, phone number, email address). At least one reference should be a current supervisor or most recent supervisor.
• Resume

Interview Date School Year SY_2021-2022 School Year 2021-2022 Job Type Classified Closing Date Contract or Assignment Days/Hours Per Day 254 days / 8 hours Amount of Travel

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