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Payroll Technician 1

Employer
Hamilton County Department of Education
Location
Chattanooga, Tennessee, United States
Salary
Competitive

Job Details

Overview

Hamilton County Schools, located in Chattanooga, TN, is the fastest improved school district in the state of Tennessee. Our mission is to create pathways to bright futures for all students in our community by helping to equip them with the skills, knowledge and supports required to realize their full potential.

We do this by focusing on five action areas in our strategic plan, Future Ready 2023:
  • Accelerating Student Achievement
  • Future Ready Students
  • Great Teachers and Leaders
  • Engaged Community
  • Efficient and Effective Operations

We are committed to excellence for every student and are seeking outstanding school support and district-wide staff who desire to make a difference in the lives of students. For classified employees who are interested in becoming teachers, we also offer our "Grow Your Own" program, with pathways to becoming a certified teacher. With nearly 80 schools located in urban, rural, and suburban communities, we are confident that you can find your place in Hamilton County.

The purpose of this job is to perform the routine duties necessary for the calculation of accurate wages and salaries for Hamilton County Department of Education certified and non-certified employees. Work is closely monitored.

Responsibilities

  • Acts in a professional, respectful, and welcoming manner at all times.
  • Creates a customer-focused climate and provides quality services and support to school and other stakeholders.
  • Ensures compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures; initiates any actions necessary to correct deviations or violations.
  • Processes a variety of documentation associated with department operations, within designated timeframes and per established procedures.
  • Performs a variety of general accounting/bookkeeping functions, such as calculating data, keying financial data, balancing/reconciling spreadsheets/reports, researching financial discrepancies, correcting data errors, maintaining financial records, generating reports.
  • Performs customer service functions for employees, managers, or other individuals; answers telephone calls and greets visitors; provides information and assistance regarding payroll information, procedures, forms, timetables, or other issues; responds to routine questions/complaints, researches problems, and initiates problem resolution.
  • Receives and sorts timesheets; completes checklist to verify receipt of all timesheets; follows up on missing timesheets as needed; reviews time sheets for accuracy, proper account, supervisor signature, hourly wages, total amount paid, correct time period, or other data; researches situations involving excessive hours, supplemental pay, sick leave, on-the-job injuries, or leave of absence; ensures availability of adequate sick time or leave time, and monitors low balances; researches discrepancies or missing information.
  • Reviews status forms, extended contract sheets, personnel action forms, benefit forms, tax forms, earned income forms, garnishment orders, or other documents to process pay changes, retroactive pay, deduction changes, new employees, terminations, or other actions; sets up new employee records; calculates salary adjustments, retroactive pay, leave pay, final pay for terminations, taxes for manual checks, and other pay data.
  • Processes payroll deductions for employee medical/life insurances, tax shelter annuities, court-ordered garnishments, student loan garnishments, wage earners, union dues, federal tax levies, credit unions, or other deductions; researches/corrects errors or problems involving deductions.
  • Performs data entry; keys changes, exceptions, or other payroll data into computer system; verifies accuracy of entered data and makes corrections; reconciles entered payroll data with payroll edit reports; generates final edit reports.
  • Prepares paperwork to void erroneous paychecks and stop payments on paychecks and forwards to appropriate payroll personnel; processes necessary documentation and computer data entry to record manual check data.
  • Communicates through the proper channels to keep supervisor and other appropriate personnel informed of impending problems or events of unusual nature.
  • Follows established procedures for ensuring assigned areas are safe.
  • Works collaboratively with school staff, students, parents, and other stakeholders.
  • Attends work and arrives to work on time.
  • Maintains confidentiality.
  • Adheres to the Teacher Code of Ethics as defined by Tennessee Law.
  • Processes department mail; sorts, opens, and distributes incoming mail; processes outgoing mail.
  • Prepares or completes various forms, reports, correspondence, lists, fund analyses, payroll schedules, absence sheets, worksheet overrides, payroll checks, payroll reports, payment vouchers, budget reports, tax forms/reports, tables, spreadsheets, or other documents.
  • Receives various forms, reports, correspondence, lists, schedules, time sheets, absence confirmations, edit reports, stipend forms, status forms, employee status reports, audit reports, attendance forms, personnel action forms, benefit forms, tax forms, direct deposit forms, earned income credit forms, garnishments, court orders, payroll reports, tax reports, invoices, billing statements, policies, procedures, accounting principles, manuals, directories, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate.
  • Operates a computer to enter, retrieve, review or modify data; verifies accuracy of entered data and makes corrections; utilizes word processing, spreadsheet, database, payroll, financial, email, Internet, or other software programs; performs basic maintenance of computer system and office equipment, such as backing up data or replacing paper, ink, or toner; coordinates service/repair activities as needed.
  • Prepares paperwork to void erroneous paychecks and stop payments on paychecks and forwards to appropriate payroll personnel; processes necessary documentation and computer data entry to record manual check data.
  • Assists in monitoring department's inventory of forms, supplies, or equipment; initiates requests for new/replacement items.
  • Maintains file system of department files/records, including timesheets, payroll documents, reports, and related documentation; prepares and sets up files; reviews, sorts and organizes documents to be filed; files documents in designated order; retrieves/replaces files; stores/disposes of obsolete records per records retention guidelines.
  • Performs other duties as assigned.

Qualifications

Knowledge/Education/Experience:
  • Bachelor's Degree in Business, Accounting, or related field preferred;
  • Experience with automated payroll system preferred;
  • Supplemented by three (3) years previous experience and/or training that includes accounting, bookkeeping, payroll administration, office administration, and personal computer operations;or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.


Skills/Qualifications:
  • Ability to communicate verbally and in writing.
  • Ability to analyze and resolve routine payroll issues.
  • Ability to work in a fast paced, high pressure environment.
  • Ability to explain policies and procedures regarding payroll.
  • Ability to identify errors and take the appropriate steps to correct.
  • Ability to perform addition, subtraction, multiplication, and division. Ability to calculate decimals and percentages.

Compensation:
Salary is based on a combination of relevant education and experience.
Minimum Salary - Grade 15
Salary Scale

Company

Hamilton County Schools, located in beautiful Chattanooga, TN, is hiring, supporting, and retaining outstanding top teaching talent. We are the fastest improved district in Tennessee and have a goal to become the best. With nearly 80 schools located in urban, rural, and suburban communities, we are confident that you can find your place in Hamilton County.

Why Join our Team?  

New Teacher Support: With our progressive three-year induction program for new teachers, you will have the following supports: 

  • New Teacher Academy 
  • First Year Mentor & Supportive Professional Development 
  • Whole-Teacher/Well-Teacher (wellness & mindfulness training) 

Leadership Opportunities: Grow your career with Hamilton County Schools, no matter your professional goals: 

  • Train to become a mentor teacher or professional development presenter
  • Obtain your National Board Certification and get a $4,000 salary increase 
  • Apply for leadership pipeline programs for instructional coaching or administration 
  • Be a part of innovative programs that are unique to Hamilton County like Teacherpreneur and STEM Fellows
  • Travel the world as a Fund for Teachers recipient

Experience all Chattanooga has to offer:

  • Chattanooga has a metro area of 500,000 people - not too big and not too small - and under two hours from Nashville, Atlanta, Knoxville, and Birmingham
  • Award-winning city for outdoor activities, music, art and culture
  • 25 + local music, art, and food festivals every year

We are seeking teaching candidates who are:

  • Committed to high academic achievement and high expectations for all students
  • Able to be a positive team-player and communicate effectively with colleagues, supervisors, students, and families
  • Open to being coached and receiving feedback in order to advance learning and growth for students
  • Experienced in high-need or Title-I School settings. Experience with English Language Learners is a plus.
  • Professionals with high personal standards and integrity

Compensation & Total Rewards 

  • Competitive salary range commensurate with experience
  • Comprehensive benefits package includes multiple health insurance options, vision, dental reimbursement, short and long-term disability, life insurance, on-site clinics, and a wellness program 
  • Childcare for Hamilton County teachers available in multiple schools 
  • Competitive retirement plans through Tennessee Consolidated Retirement System, including a hybrid 401k and pension plan. In 2018, TCRS was ranked in the top four best funded State Pension plans by the Pew Charitable Trust. 

About Hamilton County Schools

 Hamilton County Schools, located in beautiful Chattanooga, TN, is the fastest improving district in the state of Tennessee. We believe in success for all students and are dedicated to helping all students succeed to their highest potential.  With nearly 80 schools located in urban, rural, and suburban communities, we are confident that you can find your place in Hamilton County.

Who we serve: Hamilton County Schools serves over 42,000 students across our diverse county in urban, rural and suburban communities. Our families speak 125 languages and approximately 8.5% of our students are English language learners.

Our results: The state of Tennessee has recognized Hamilton County as an “Advancing” school district.

A few of our recent achievements include:

  • #2 out of 146 districts in the state of Tennessee for student growth and a Level 5 district for 2018-2019
  • 45 Level 5 schools and 32 reward schools
  • 16 Volkswagen E-Labs - the highest concentration of fabrication labs of any district in the US or abroad
  • Milken Award winning teacher; State Principal of the Year (2017)
  • 13 High Schools with over 18 Future Ready Institutes
Company info
Website
Telephone
4234987048
Location
3074 Hickory Valley Road
Chattanooga
TN
37421
US

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