Administrative Assistant I (Afterschool Programs & Interventions)

Chief Academic Officer

Support Staff - Position - Secretarial/Office Support - Administrative Assistant

Job Number : 4600235500

Start Date :

Open Date : 09/03/2021

Closing Date : 10/01/2021

POSITION SUMMARY
The Administrative Assistant I (Afterschool Programs & Interventions) provides administrative support in-person
and/or virtually to the Director (Afterschool Programs) & Coordinator (Remediation & Support). Duties include
handling telephone calls, receiving and directing visitors. The incumbent serves as a liaison to other departments,
staff, parents, and the community. The Administrative Assistant will also communicate at the direction of leadership
work instruction and guidance to staff at various levels. The work performed by individuals in this job is confidential.

ESSENTIAL DUTIES
• Answers phone, schedules appointments, and provides information regarding office district policies and procedures
• Screens, responds to, and/or distributes mail as appropriate
• Receives phone calls and walk-in visitors
• Schedules appointments and meetings to maintain supervisors' calendars
• Attends meetings to provide or obtain information
• Obtains, compiles, organizes, and prepares information and data for various reports, meetings/board agendas,
ensuring information packages are complete and meet guidelines for submittal
• Coordinates special administrative projects as assigned to include assigning work, providing project information,
giving guidance in support of project objectives, and prepares final report
• May act as lead to other staff ensuring smooth workflow, coverage of a position in the absence of an employee, and
assists in interpreting policies, procedures, and processes and clarifies as appropriate
• Makes travel arrangements, including accommodations, rental cars, and airline reservations
• Reviews expense reports for completeness/submits for reimbursement
• Required to have prompt, regular attendance in-person or virtually and be available to work on-site, in-person
during regular business hours, and as needed
• Performs other duties as assigned by an appropriate administrator or their representative

Requirements :

MINIMUM REQUIREMENTS

EDUCATION:
? High School Diploma or GED required
? Associate's degree or equivalent preferred

CERTIFICATION/LICENSE:
? N/A

WORK EXPERIENCE:
? 1 year of clerical experience in a fast-past environment required

KNOWLEDGE, SKILLS & ABILITIES
? Ability to effectively communicate with district personnel, schools, the community, and families
? Ability to be flexible and adapt as needed between in-person and virtual environments
? Computer proficiency including Microsoft Office Suite and remote meeting platforms, such as Zoom and Microsoft
Teams
? Excellent writing and communication skills
? Ability to work independently and in a team setting
? Attention to detail and organized
? Excellent customer service skills

Compensation :

SALARY GRADE: 118

SALARY RANGE: FY'21 APS Salary Schedule (All Positions)

WORK DAYS: Annual

FLSA Status : Non-Exempt

Employment Category :
Classified

Reports to: : Director (Afterschool Programs)