Brenham Independent School District - Job Description

Job Title/Position:

Administrative Assistant - Curriculum and Instruction

Department/School:

Central Office Administration

Pay Information:

Clerical Compensation Plan
Days: 226

Supervised By:

Assistant Superintendent of Curriculum and Instruction

FLSA:

Non-Exempt

Date Revised:

August 2021

Primary Purpose:

Under moderate supervision, organize and manage the routine work activities of a central administrative department office and provide clerical support to a director or department head and other staff members.

Qualifications (Experience/Education/Certification):

High school diploma or GED; and three years of secretarial experience

Major Responsibilities:

• Prepare correspondence, forms, reports, manuals, and presentations for the assigned directors.
• Compile, maintain, and file all reports, records, and other documents required.
• Perform routine bookkeeping tasks and maintain department budget reports. Prepare and process department purchase orders and payment authorizations.
• Order and maintain inventory of office supplies and program equipment.
• Monitor and process personnel time records including leave requests and reports and submits them in accordance with district procedures.
• Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
• Maintain a schedule of appointments and make travel arrangements for department staff.
• Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.
• Receive, sort, and distribute mail and other documents to department staff.
• Maintain confidentiality of information.

Special Knowledge/Skills:

• Skills in keyboarding, data entry, and word processing, and file maintenance.
• Ability to create, sort/filter, and manipulate spreadsheets.
• Ability to create presentations in multiple programs, such as Google sheets.
• Proficient skills in Microsoft Excel preferred.
• Ability to prioritize workflow to address the multiple needs of the supervisor or the department.
• Ability to multi-task numerous complex administrative activities.
• Basic math skills.
• Effective communication and interpersonal skills.

Supervisory Responsibilities:

None.

Working Conditions (Mental Demands/Physical Demands/Environmental Demands):

Use of standard office equipment including personal computer and peripherals; prolonged sitting; occasional bending/stooping, pushing/pulling and twisting; repetitive hand motions including frequent keyboarding and use of a mouse; occasional reaching; occasional light lifting and carrying (less than 15 pounds); may work prolonged or irregular hours; occasional district-wide travel; work with frequent interruptions, and maintain emotional control under stress.