Position Type:
Office: Professional & Clerical/ Grant Facilitator

Date Posted:
8/26/2021

Location:
Maloney Magnet School

Date Available:
Immediately After Hire

Closing Date:
Until Position is Filled

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Waterbury Public Schools

JOB CLASSIFICATION DESCRIPTION

JOB CLASSIFICATION TITLE
Grants Coordinator Facilitator

DEPARTMENT
Maloney Interdistrict Magnet School

INCUMBENT NAME
Grants

BARGAINING UNIT CLASSIFICATION
UPSEU, Waterbury BOE Administrative Support Staff, Local 424-Unit 69

REPORTS TO:
Receives direction from the Principal.

FLSA DESIGNATION
Non-Exempt; 12 Month; $18.00 - $25.00/hour.35 hours per week; Note: This is a grant-funded, non-Union position with benefits that exists as long as funds are available.

PART I - SUMMARY OF CLASSIFICATION

This class is accountable for assisting and advising school administrators in the proper compliance with budgetary procedures for the Maloney Interdistrict Magnet School Grant.

PART II - MINIMUM KNOWLEDGE, SKILLS AND ABILITIES

A. EDUCATION AND EXPERIENCE

General Experience:

Associate's degree or at least thirty college credits.

Experience working in grants, development, philanthropy or a related field.

Preferred: Bachelor's degree; experience with Adobe, and experience in an urban school district and/or a multi-cultural environment.

Special Requirement:

In addition to the checking of references and of facts stated in the application, a thorough background investigation of each candidate may be made prior to appointment.

B. CREDENTIALS:

C. LICENSURES, CERTIFICATIONS AND OTHER REQUIREMENTS:

Incumbents in this class may be required to possess a current Connecticut Motor Vehicle Class D Operator License.

D. CONTINUING EDUCATION REQUIREMENTS:

E. KNOWLEDGE, SKILLS AND ABILITIES

• Ability to develop and maintain effective professional working relationships with staff, faculty, administration, contacts with participating school districts and representatives from the Connecticut State Department of Education;
• Ability to work with individuals from diverse backgrounds;
• Proficiency in use of PCs with Microsoft Windows operating system and Office programs including WORD, Excel, Google G Suite, PowerPoint and Outlook;
• Ability to interact effectively with all stakeholders;
• Ability to maintain confidentiality and to demonstrate consistent good judgement, tact and courtesy;
• Ability to navigate Novus Insight for lottery purposes;
• Ability to perform basic mathematical computations with speed and accuracy;
• Ability to prioritize work, to self-motivate, and to use time effectively;
• Ability to quickly learn new skills;
• Ability to utilize computer software;
• Ability to work as part of a team;
• Ability to work independently with great attention to detail;
• Ability to work with individuals from diverse backgrounds;
• Administrative skills;
• Considerable interpersonal skills;
• Knowledge and ability to create an extended school data base, and Summer School payroll for after school and summer school programs;
• Knowledge of grant preparation and administration;
• Knowledge of program evaluation and compliance, and monitoring functions;
• Knowledge of State of Connecticut budgetary and enrollment policies and requirements for inter-district magnet schools;
• Proficiency in use of the Lawson system;
• Some knowledge of budget preparation and monitoring;
• Strong oral and written communication skills.

PART III - POSITION SUPERVISES

None

PART IV - ESSENTIAL FUNCTIONS

The following identifies the primary and essential functions of the position and is not intended to be an exhaustive listing of all duties.

• Assists with recruitment efforts in order to ensure enrollment of urban and suburban students as required by the State Department of Education;
• Assist with budget calculations and prepare grant budget documents;
• Completes all requisitions for school purchases, after school program, and summer school program;
• Compose routine letters to parents;
• Conduct research related to grant proposals, and compile data from various sources as requested;
• Evaluates program proposals and applications for conformance with regulations and District goals;
• Facilitates and directs grant and compliance process;
• Facilitate the lottery process from application to notification of acceptance or wait list number;
• Files interim and year-end State financial reports as required;
• Gathers information related to program area;
• Handle specific requests related to entitlement grants;
• Handel U.S. mail and interoffice mail. Screen letters, memos, reports and materials to determine action required;
• Maintain the office grant/project deadline calendar;
• Manage reception area. Answer telephones, screen incoming calls, and provide information to callers using in-depth knowledge of the office and its function;
• Meets frequently with administrators to reconcile accounts and project expenditures;
• Monitor and assesses on-going programs for conformance to reporting requirements, budget and timetable guidelines and program effectiveness;
• Monitors grant expenditures, revenues and account balances;
• Order and receive all purchases;
• Performs periodic financial payroll projections and reviews;
• Performs specialized related duties in the area of grants and compliance management;
• Prepare weekly payroll forms for proper personnel and account charge for extension of school program and summer program;
• Prepares charts, graphs and other graphic representations of information for proposals and reports;
• Prepares contracts and agreements related to grant activities;
• Prepares quarterly and annual reports and District annual plan or section of plan related to program area;
• Prepares and submits budget revisions to the State as needed;
• Promote and model respectful professional climate/relationships;
• Reviews and analyzes purchasing and payment documents for completeness, accuracy, conformance and adherence with City purchasing procedures and State requirements;
• Type, revise, or otherwise prepare documents and reports;
• Utilize excellent customer service/interpersonal skills in dealing with office contacts, other office staff, District and Municipal personnel, grantor representatives, community agencies and the community at large;
• Performs other related duties as required.

PART V - Working Conditions, Physical and Mental Requirements

Employees appointed to positions in this class must have adequate physical strength, stamina, physical agility and visual and auditory acuity and must maintain such physical fitness as to be able to perform the duties of the class. A physical examination may be required.

Frequency: Place an "X" in each box that is appropriate to your job. NEVER (N) OCCASIONALLY (O) FREQUENTLY (F) CONSTANTLY (C) 0 % of Shift 1-33% of Shift 34-66% of Shift 67-100% of Shift Working Conditions N O F C Working Conditions N O F C Physical Demands Depth Perception X Standing X Color Distinction X Walking X Peripheral Vision X Sitting X Driving X Lifting X Physical Strength: Carrying X Little Physical Effort (-10 lbs.) X Pushing X Light Work (-20 lbs.) X Pulling X Medium Work (20-50 lbs.) X Climbing X Heavy Work (50-100 lbs.) X Balancing X Very Heavy Work (100+ lbs.) X Stooping X Environmental Conditions Kneeling X Cold (50 degrees F or less) X Crouching X Heat (90 degrees F or more) X Crawling X Temperature Changes X Reaching X Wetness X Handling X Humidity X Grasping X Extreme Noise or Vibration X Twisting X Exposure to Chemicals X Feeling X Exposure to Gases and Fumes X Talking X Exposure to Unpleasant Odors X Hearing X Exposure to bodily fluids X Repetitive Motion X Exposure to dampness X Hand/Eye/Foot Coordination X Confinement to Small or Restricting Area X Visual Acuity/Near X Mechanical Hazards X Visual Acuity/Far X Physical danger or abuse X
The above statements are intended to describe the general nature and level of work being performed by the employee assigned to this position. They are not to be construed as an exhaustive list of all job responsibilities and duties performed by personnel so classified.

Waterbury Public Schools is an equal opportunity employer. In compliance with the Americans with Disabilities Act, the District will provide reasonable accommodations to qualified individuals with disabilities and encourage both prospective and current employees to discuss potential accommodations with the District when necessary.