Payroll Specialist/ Bookkeeping Assistant

University Heights Charter School-1
Newark, NJ, US
Closing date
Dec 31, 2021

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Job Category
Administrator, Human Resources, Specialist / Coordinator
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  • Position Type:
    Secretarial/Clerical/ Payroll

  • Date Posted:

  • Location:
    Business Office

  •    Additional Information: Show/Hide


    University Heights Charter School is seeking a Payroll Specialist/Bookkeeping Assistant

    JOB GOAL: Maintains payroll, benefits, and personnel records for accounting and administration of employee's salary, benefits, accruals, and deductions.

  • Associate Degree in related field (Bachelor's degree preferred) and four years of accounting/payroll experience, or equivalent combination of education and experience.
  • Knowledge of federal, state, and local laws, regulations and guidelines related to assigned work.
  • Knowledge of payroll principles, practices, and methods.
  • Required to maintain confidential information.
  • Excellent interpersonal skills both verbal and written.
  • Such alternatives to the above qualifications as the Board may find appropriate and/ or acceptable.

  • REPORTS TO: School Business Administrator.


  • Ensures payroll database reflects current and accurate information; verifies and inputs payment and data changes
  • Prepares invoices and payments associated with payroll reporting.
  • Prepares reports and payments including, but not limited to pension, taxes and employee benefits.
  • Maintains the payroll system by updating employee records, creates new employee records, enters department/school level timesheets, and coordinates information with the bookkeeping/finance office. Conducts payroll audits periodically.
  • Prepares semi-monthly payroll for the purpose of ensuring the timely and accurate compensation of employees.
  • Processes a wide variety of payroll documents and materials (e.g. timesheets, withholding information, employee contributions and withholdings, etc.) for the purpose of disseminating, updating information, and/or authorizing timely payment to appropriate parties.
  • Resolves discrepancies with payroll and/or related documentation (e.g. payroll, withholding versus W4, salary status, etc.) for the purpose of ensuring accuracy of records and employee payments.
  • Performs such other duties as may be assigned by the School Business Administrator.

  • Complete purchase orders for processing and payment.
  • Assist in the preparation for monthly board meetings.
  • Assist in the budget preparation process.
  • Assist in schools with the completion of required functions of the business office,

  • Assists with new employee paperwork and orientations; notifies new/existing employees about benefits, health, dental, prescription and vision insurance, FMLA.
  • Assists with the tracking, reporting, and monitoring of Unemployment Claims.
  • Assist in the processing of all disability claims.
  • Assist in tracking staff attendance and relationship to proper payroll
  • Assist in completing SMID Reporting.
  • Review monthly benefit bills to ensure that staff members are added and or removed upon their termination.

  • Other duties as may be assigned by the School Business Administrator


    Twelve-month employee. Salary to be recommended by the Executive Director and approved by the board.


    Performance of this job will be evaluated annually in accordance with the board's policy on evaluations.
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