Payroll Specialist/ Bookkeeping Assistant

Employer
University Heights Charter School-1
Location
Newark, NJ, US
Salary
Competitive
Closing date
Dec 31, 2021

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Job Category
Administrator, Human Resources, Specialist / Coordinator
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  • Position Type:
    Secretarial/Clerical/ Payroll

  • Date Posted:
    8/19/2021

  • Location:
    Business Office

  •    Additional Information: Show/Hide

    PAYROLL SPECIALIST/BOOKKEEPING ASSISTANT

    University Heights Charter School is seeking a Payroll Specialist/Bookkeeping Assistant

    JOB GOAL: Maintains payroll, benefits, and personnel records for accounting and administration of employee's salary, benefits, accruals, and deductions.

    QUALIFICATIONS:
  • Associate Degree in related field (Bachelor's degree preferred) and four years of accounting/payroll experience, or equivalent combination of education and experience.
  • Knowledge of federal, state, and local laws, regulations and guidelines related to assigned work.
  • Knowledge of payroll principles, practices, and methods.
  • Required to maintain confidential information.
  • Excellent interpersonal skills both verbal and written.
  • Such alternatives to the above qualifications as the Board may find appropriate and/ or acceptable.

  • REPORTS TO: School Business Administrator.

    PERFORMANCE DUTIES:

    PAYROLL
  • Ensures payroll database reflects current and accurate information; verifies and inputs payment and data changes
  • Prepares invoices and payments associated with payroll reporting.
  • Prepares reports and payments including, but not limited to pension, taxes and employee benefits.
  • Maintains the payroll system by updating employee records, creates new employee records, enters department/school level timesheets, and coordinates information with the bookkeeping/finance office. Conducts payroll audits periodically.
  • Prepares semi-monthly payroll for the purpose of ensuring the timely and accurate compensation of employees.
  • Processes a wide variety of payroll documents and materials (e.g. timesheets, withholding information, employee contributions and withholdings, etc.) for the purpose of disseminating, updating information, and/or authorizing timely payment to appropriate parties.
  • Resolves discrepancies with payroll and/or related documentation (e.g. payroll, withholding versus W4, salary status, etc.) for the purpose of ensuring accuracy of records and employee payments.
  • Performs such other duties as may be assigned by the School Business Administrator.

  • BOOKKEEPING
  • Complete purchase orders for processing and payment.
  • Assist in the preparation for monthly board meetings.
  • Assist in the budget preparation process.
  • Assist in schools with the completion of required functions of the business office,

  • FRINGE BENEFITS, RECORDS & REPORTING
  • Assists with new employee paperwork and orientations; notifies new/existing employees about benefits, health, dental, prescription and vision insurance, FMLA.
  • Assists with the tracking, reporting, and monitoring of Unemployment Claims.
  • Assist in the processing of all disability claims.
  • Assist in tracking staff attendance and relationship to proper payroll
  • Assist in completing SMID Reporting.
  • Review monthly benefit bills to ensure that staff members are added and or removed upon their termination.

  • Other duties as may be assigned by the School Business Administrator

    TERMS OF EMPLOYMENT:

    Twelve-month employee. Salary to be recommended by the Executive Director and approved by the board.

    EVALUATION:

    Performance of this job will be evaluated annually in accordance with the board's policy on evaluations.
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