Executive Office Assistant (0.5 FTE) - Pre K-5 Network 4 Office (2021-22)

Employer
Oakland Unified School District-1
Location
Oakland, CA, US
Salary
$63,890.34 - $81,557.90 / Per Year
Closing date
Oct 18, 2021

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Job Category
Teaching, Early Childhood / Daycare Teacher, Support Staff, Secretarial / Clerical
Grade Level
Early Childhood
Job Type
Part-Time
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Job Details

Ref: PCN6374 Please note that this positon is 0.5 FTE. BASIC FUNCTION: Perform diverse, technical supervisory, administrative and highly skilled executive office assistant work involving access to information concerning employer-employee relations with all bargaining units throughout the District; organize, manage and direct the clerical and support functions of the department including coordination with all District departments, schools and offices; assume primary responsibility for implementing designated activities and operations of the department; provide staff training and recommend training from outside agencies; maintain official records; execute administrative policies. REPRESENTATIVE DUTIES: (Incumbents may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but is intended to accurately reflect the principal job elements). E = Essential Functions Perform diverse, technical supervisory, administrative and highly skilled executive office assistant work involving access to information concerning employer-employee relations with all bargaining units throughout the district; organize, manage and direct the clerical and support functions of the department including coordination with all district departments, schools and offices; assume primary responsibility for implementing designated activities and operations of the department; provide staff training and recommend training from outside agencies; maintain official records; execute administrative policies. E Perform a variety of diverse, technical and supervisory duties involving independent judgment and action; assign, coordinate and review work of support staff in a variety of position classifications. E Identify, plan and implement office administrative procedures and policies as directed. E Manage, assign, coordinate, review and evaluate work of support staff. E Complete primary clerical assignments as assigned where knowledge, judgment and discretion are critical. E Resolve complaints and handle emergency situations. E Research and facilitate routine inquiries and refer inquiries to appropriate sources for consideration and action. E Coordinate, analyze and organize office operations and procedures such as data entry, book-keeping, monitoring Department and District budgets, preparing timesheets, composing correspondence, filing, requisitioning of supplies, and other assigned duties. E Interact regularly with employees, community members and representatives of organizations. E Transmit decisions and requests from the Associate Superintendent . E Supervise one or more support staff employees; provide overall direction, coordination and evaluation of the Department; perform supervisory responsibilities in accordance with the District's policies and applicable laws; plan, assign and direct work; appraise performance; reward and discipline employees; address complaints and resolve issues. E Arrange committee meetings and conferences; maintain Associate Superintendent's calendar; attend and record minutes of meetings as required. E Research, gather, compile, summarize, prepare, and distribute information and materials requiring considerable interpretative judgment for reports, Board agenda items, legal documents, and other administrative matters. E Utilize personal and network computers for word processing, departmental budget management, database management and systems applications. E Perform related duties as assigned. MINIMUM QUALIFICATIONS TRAINING, EDUCATION AND EXPERIENCE: Any combination of education, training and/or experience equivalent to: BA/BS plus related courses and six years of relevant experience. LICENSES AND OTHER REQUIREMENTS: Valid California driver's license. Employment eligibility that may include fingerprints, Tuberculosis and/or other employment clearance. KNOWLEDGE AND ABILITIES KNOWLEDGE OF: Diverse, technical methods of District and Department operations Procedures, methods, techniques, and strategies utilized in managing processes and procedures for a major District Department Employer-employee relations and bargaining unit agreements Supervisory techniques, evaluation and documentation, hiring processes and procedures Correct English usage, grammar, spelling, and punctuation Computers and other office equipment Superior communication and interpersonal skills using tact, patience and courtesy District policies, the State Education Code, and other laws, rules and regulations related to assigned duties Budget management, database management and systems applications Public relations techniques Financial record-keeping, procedures, policies and regulations ABILITY TO: Perform a variety of diverse, technical duties required for effective Department management Exercise sound judgment in handling administrative details Provide information regarding Department, school, or District programs, procedures, activities, rules, and regulations Work effectively and confidentially with bargaining units/negotiations team members Assure compliance with school and District policies and regulations Learn, interpret, apply, and explain laws, rules and regulations Observe and analyze situations accurately to determine an effective course of action Communicate clearly with staff, Board members, and others contacted in the course of work Understand and follow oral and written directions and work cooperatively with others Meet schedules ad time lines and maintain a safe and orderly environment Maintain proficient, prescribed records, budgets and reports Utilize computer software programs efficiently and effectively Complete work accurately and as directed with many interruptions Work confidentially with discretion Supervise and evaluate the work of assigned staff Recommend personnel actions appropriately and in accordance with rules and regulations WORKING CONDITIONS ENVIRONMENT: Indoor environment; constant interruptions; driving a vehicle to conduct work PHYSICAL DEMANDS: Hearing and speaking to exchange information in person or on the telephone; seeing to read a variety of documents; reaching overhead, above the shoulders or horizontally, or bending at the waist; dexterity of hands and fingers to operate standard office equipment; lifting light objects. NON-DISCRIMINATION POLICY The Oakland Unified School District does not discriminate in any program, activity, or in employment on the basis of actual or perceived race, religion, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, sex, or sexual orientation.

Primary Location: Pre-K-5 Network 4 Office
Salary Range: $63,890.34 - $81,557.90 / Per Year
Shift Type: Part-Time

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