Position Summary
This is a full-time 1 FTE/8 hours per day position working on the CL-10 (10 months per school year) schedule.

In order to support students and families, the essential functions of this position will require physical presence in the workplace. All public health protocols will be followed.

Facilitates the smooth coordination of an educational support program such as Curriculum, Federal, Natives or Staff Development. Assists in administration of an educational support program by documenting actions of supervisor, maintaining currency and validity of books and records, and using communications and organizational skills to attend to details and thus free superior of time-consuming details. Performs research and data compilation tasks as assigned by superior.

Essential Functions:

1. Provide program information, assistance and referral in response to inquiries from students, parents, staff, and public.
2. Keep detailed records of total program budget and expenditures for multiple accounts. order supplies, type purchase orders, assign account numbers, and balance each account monthly.
3. Monitor, post and process time sheets and mileage records of employees involved in the administration of the assigned program.
4. Assist in the compilation and preparation of necessary statistics and information for proposal, budget and final reports to federal government.
5. Schedule and arrange details for conferences, committee meetings, workshops and other events. Notify participants; type and mail agendas. Solicit hosts or sponsors. Order projectors, chart boards, publications, transportation, meals, or lodging as necessary. Duplicate, collate, bind or otherwise prepare supplies, handbooks, surveys, informational bulletins or other workshop materials. Take minutes at meetings; type, and distribute to participants.
6. Solve problems of data discrepancy, program participant difficulties, unpaid bills, back-ordered supplies, and other interruptions in the normal work flow. When necessary, design new forms to record statistics pertaining to program activities.
7. Train, assign and review work of temporary workers or student assistants.
8. Assist co-workers with relief of telephone and receptionist duties as requested.
9. Take dictation, type letters, memos, reports, surveys and papers as directed by supervisor.
10. Maintain an accurate and up-to-date filing system using both a computer database or spreadsheet program and a conventional document filing system. Assure the confidentiality of student or staff records is preserved.
11. Perform computations from statistical data and prepare into diagram or report format. Gather data for the preparation of federal, state or District reporting requirements.
12. Compile information for content of handbooks, brochures, newsletters, flyers and other publications. Assemble text, graphics, and artwork; lay out for printing; submit printing order and receive, review and approve complete work.
13. Execute complex step-by-step processes to facilitate the operations of the program to which assigned, such as the annual competency testing of 9,000 students, District Spelling Contest, Poker, Walk/Run, Education Celebration, and other educational support activities.
14. Maintains regular and prompt attendance.
15. Performs other related duties as assigned.

Required Knowledge, Skills and Abilities

1. Ability to learn and apply detailed knowledge of the procedures involved in the administration of an assigned program.
2. Ability to communicate effectively with a diverse public both orally and in writing.
3. Highly developed organizational and public relations skills.
4. Initiative and ability to work independently.
5. Ability to work under the pressure of deadlines. Ability to work with frequent interruption and to preserve an orderly status of assignments during times of unusually high workload.
6. Knowledge of the application of modern bookkeeping methods and ability to maintain accurate record of complex account activity.
7. Ability to use current office technology and equipment (e.g., computer systems, fax, copiers, etc.)
8. Experience differentiating practices for diverse populations.
9. Ability to work effectively and collaboratively with diverse students, staff and community populations.

Minimum Qualifications

1. Two years of experience in clerical or secretarial work which has included application of bookkeeping procedures.
2. Demonstrated competence in typing, shorthand and transcription.
3. Bilingual proficiency and/or multicultural experience strongly preferred.

To view the complete job description visit: https://www.4j.lane.edu/hr/jobdescriptionsandclassif/classifieddescriptions/

Additional Information

Complete application in its entirety. Incomplete applications will not be accepted or processed, there are no exceptions.

We do not accept walk-in, faxed, or applications via mail. All applications must be submitted using the GovernmentJobs website. It is your responsibility to submit a complete application. Submitting an application does not guarantee any candidate an interview. Candidates are interviewed by appointment only. If you apply to more than one job, an application is required for EACH job posting.

ALL required documentation must be scanned and attached in order to submit an online application.

Upon offer of employment applicants must obtain a fingerprint clearance from the Oregon State Police Department and the FBI through a process authorized by the Eugene School District 4J. Applicants would be responsible for the one-time fingerprint clearance fee.

An Affirmative Action / Equal Opportunity Employer

The Eugene School District 4J does not discriminate on the basis of race, religion, ancestry, color, national origin, gender, age, disability, marital or family status, sexual orientation, gender identity in admission or access to the treatment of employment in its programs and activities as required by state and federal law. If you have any complaints, please contact the HR Department at (541) 790-7670.

It is the District's policy to provide qualifying veterans and disabled veterans with preference in employment in accordance with applicable law. Applicants wishing to claim veterans' preference must provide the following military documents verifying their eligibility:

Veterans : A copy of the applicant's Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215), which shows character of service upon discharge OR a letter from the U.S. Department of Veterans Affairs indicating the applicant receives a non-service connected pension.

Disabled Veterans : A copy of the applicant's Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215), which shows character of service upon discharge AND a copy of the applicants veteran's disability preference letter from the U.S. Department of Veterans Affairs (unless the information is included on the DD Form 214 or 215).

For veterans' preference to apply, the required military documents must be submitted to the District at the time of application submission.

There are a wide variety of benefits to eligible Eugene School District 4J employees. These benefits include health, dental, vision, life insurance, optional life and disability, flexible spending accounts, 403B, and an employee assistance program.

Positions at a minimum of four hours (0.5 FTE) are benefit eligible. Please contact the hiring administrator if you have questions about this position's benefit eligibility.

For a complete description of benefits available for 4J employees please visit our Employee Benefits webpage at www.4j.lane.edu/hr/benefits .