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FINANCE AND OPERATIONS COORDINATOR FOR STUDENT SERVICES (#1736)

Employer
Wellesley Public Schools
Location
Wellesley, MA, US
Salary
Competitive
Job Description

Title: Finance and Operations Coordinator for Student Services
Qualifications:
Bachelor's Degree in Accounting or related field required.
Advanced skills in Excel required.
Proficiency in the use of Microsoft Office (Word, Access, and PowerPoint), Google Suite, and willing to learn new software programs as needed.
Experience using Powerschool, Schoolspring, AESOP, Novatime and/or Munis - as well as MyBudgetFile - is preferred
High level of professionalism and ability to maintain confidentiality.
Excellent written and verbal communication skills required.
A high degree of organizational and time management skills. Ability to prioritize, multi-task, and handle diverse tasks.
Ability to understand written procedures, and understand complex, multi-step written and oral instructions.
Ability to work independently and as part of a team required..
Ability to take initiative, exercise sound judgment and make decisions within scope of his/her authority.
Attend professional development as directed
Ability to relate in a positive manner with members of the public, parents, staff and students.
Support the overall school mission, vision, and policies and procedures
Familiarity with Federal and State laws and regulations regarding Special Education preferred.
Experience in all aspects of purchasing, accounts receivable, billing and grant management preferred.

Evaluated by: Director of Student Services
Job Goal: The incumbent provides broad budgetary, financial, and operational support to the Student Services department and the Director of Student Services with a focus on district, Special Education, and DESE regulatory compliance.
Work Year: Full Time Equivalent is a 12-month position: 2,016 hours annually
Salary/Benefits: According to the WEA Unit E contract
Performance Responsibilities:
?Maintains invoice/billing, spend down sheets, and current spreadsheet of Out of District Students, (with assistance from Out of District Coordinator), in order to continuously monitor the Out of District budget.
Assume primary responsibility for contract compliance, tuition payments, and monitoring attendance for Out-of-District Students.
Responsible for all tasks associated with Circuit Breaker:
oReview of IEPs for reporting compliance.
oMonitors and ensures complete data management/entry.
oFiles confidential student claims for reimbursement.
oSubmits DESE authorization for 1:1 approval annually.
oMaintains appropriate files for annual Circuit Breaker.
oResponds to DESE inquiry after claim is submitted, as necessary.
oPrepares and responds in the case of a district Circuit Breaker audit, as necessary.
?Coordinate purchasing for the department and creates and submits requisitions to the Business Office, ensuring that the quantities and unit price are correct and pursuant to State rates for Out-of-District tuitions and/or with vendors for any other supplies or services.
Reviews purchases and authorizes payment for all elementary and district-wide Student Services orders. Tracks spending across all Student Services accounts and levels to monitor budget compliance and optimize opportunities.
Prepares contracts, purchase orders, and review/approve invoicing for all third-party service providers.
Provides financial analysis and support to Director of Student Services to assist in annual budget development, including projections for the Out-of-District tuition expense, support staff requests, and assistive technology.
Monitors support staff employment by school and program to ensure budgetary compliance and to provide support to Director of Student Services and Department Heads about position availability to respond to student needs.
Assists Administrators in the maintenance and compliance of legal settlements including submission of paperwork for reimbursement.
Coordinates Safety Care training for all applicable Student Services staff ensuring compliance for annual recertification, including trainer recertification. Reviews timesheets for Payroll.
Responsible for grant duties as follows:
oMonitoring spending and available balance of grants received by the District within Student Services,
oEnsuring timely completion of time and effort sheets.
oPrepare amendment information to be submitted to the Business Office or applicable agency.
Additional job responsibilities include the record keeping and filing of information relative to:
oMedicaid reimbursement.
oProportionate Share.
oVocational Schools.
Any other duties assigned by the Director of Student Services and/or other Special Education Administrators.
Participates in DESE trainings as appropriate.

Essential Functions of the Job:
Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to stand, walk, talk, and hear. The employee is frequently required to use hands to finger, handle, or feel objects, tools, or controls and reach with hands and arms, climb or balance and stoop.

The employee must lift and/or move up to 10 pounds. Specific vision abilities required by this job include the ability to adjust focus. The employee is required to have the cognitive ability and focus to manage multiple detailed tasks at once with frequent interruptions.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in an office environment. Majority of the work is performed in a moderately noisy environment with frequent interruptions.

Position Type: Full-time
Positions Available: 1
Welcome to Wellesley Public Schools!
1

Equal Opportunity Employer
Wellesley Public Schools is an Equal Opportunity Employer. Wellesley Public Schools ensures equal employment opportunities regardless of race, creed, sex, color, national origin, religion, age, sexual orientation, gender identity, genetics, disability, or any other class as protected by law. Diversity, Equity and Inclusion Mission Statement We believe it is our moral responsibility to welcome, celebrate and affirm the full spectrum and intersections of human differences in, and beyond our community. We commit to create a culture that embraces advocacy and pursues justice for all, especially those who have been historically marginalized. We will achieve our commitment by continuously challenging one another to examine systems of privilege and bias, confronting and interrupting inequity in all its forms, and routinely measuring the efficacy of our efforts.
Job Requirements
  • At least 2 years of relevant experience preferred
  • Bachelor degree preferred
  • Citizenship, residency or work VISA in United States required

  • Application Questions This employer has requested that all applicants answer the following questions. It is highly recommended that you type any essays in a word processing program, save them, and then paste them on the proceeding job application page. 1. Please describe any public school district experience you have had?
    Brief Response (Answer limited to 200 characters, including spaces)
    Contact Information Sarah Orlov, Director of Student Services
    40 Kingsbury Street
    Wellesley, Massachusetts 02481
    Phone: 781-446-6210
    Email: Orlovs@wellesleyps.org

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