BILINGUAL EXECUTIVE ASSISTANT - YES PREP EAST END IMMEDIATE OPENING

Location
Houston, TX, US
Salary
Competitive
Posted
Jul 22, 2021
Ref
309_1
BILINGUAL EXECUTIVE ASSISTANT - YES PREP EAST END IMMEDIATE OPENING

Executive Asst Job Description

POSITION: Executive Assistant - Campus

REPORTS TO: Principal

POSITION TYPE: 11-month

COMPENSATION: $17.27-$23.24 per hour

THE CHALLENGE

Across the nation, only half of all students from low-income communities graduate from high school and only 10% earn a college degree. Even though 89% of our students are economically disadvantaged, YES Prep provides evidence that different outcomes are possible. Eighty-three (83%) of YES Prep alumni matriculate to college within one year and alumni like Eddie Zapata are earning their college degrees at five times the rate of their peers with similar socioeconomic backgrounds. How do we do this? YES Prep has 21 campuses serving K-12, 19 campuses of those campuses serving 6th-12th graders, like Monique Bowie . The remaining 2 are YES Prep's newest elementary campuses starting in the 20-21 school year, and we will continue adding 2 elementary campuses per year until 2024. This allows us to serve even more families and provide access to a college preparatory mindset from a child's first schooling experience.

Houston is the 4th largest city and our increasing population translates into 2,000 families on YES Prep's waitlist. YES Prep's student enrollment is estimated to grow from 14,500+ students currently, to 23,000 by the 2024 - 2025 school year.

This challenge is magnified when we are serving the communities who are most impacted by the national pandemic of COVID-19. Regardless of the method of learning-virtual, in-person, or a hybrid model-we will "Keep YES Prep Learning," so that our students maximize their potential and educational experience, maintaining college readiness for all students as the bar. At the end of the day, we will work relentlessly to shape our path forward and use current challenges to become a stronger organization.

THE OPPORTUNITY

YES Prep needs a dynamic Executive Assistant, with a diverse set of experiences to make our mission a reality. As a YES Prep employee, you will achieve jaw-dropping results, create pathways to opportunity for our students, build transformative relationships, and eliminate educational inequities to advance social justice.

To put it simply, you will assist the campus leadership team by planning and overseeing all administrative functions, support, and projects.

THE ROLE

When you join the YES Prep team, some of the exciting work and responsibilities will include:

  • Providing executive level support to School Director and Administration Team;

  • Composing correspondence, meeting minutes, inter-office memos, parent communication;

  • Receiving and screening executive-level telephone calls dealing with confidential information;

  • Managing internal communications with School Director and staff as needed;

  • Overseeing, coordinating, maintaining, and/or processing budgetary items and reimbursements;

  • Maintaining school-wide calendar;

  • Managing calendars using Outlook;

  • Arranging domestic travel and itineraries;

  • Supporting and/or arranging meetings and conferences, including preparing meeting agendas, PowerPoint presentations, and meeting reports;

  • Serving as the primary user for recruitment software; Coordinate on-campus interview schedules for potential candidates;

  • Creating and maintaining confidential staff files;

  • Overseeing and coordinating special projects;

  • Organizing and procuring items for special events;

  • Serving as the primary point of contact for potential candidates slated to interview at their campus;

  • Creating a welcoming experience for candidates who interview on their campus by coordinating; and organizing the Finalist Day and all communication;

  • Acting as the key influencer for system-wide referral and recruitment campaigns enacted at the campus level;

  • Participating in all Talent Ambassador training opportunities including reviewing monthly newsletter and attending Talent Acquisition recruitment events;

  • Supporting in new hire engagement through the development of a campus newsletter;

  • Additional duties as assigned.



THE PERSON

We seek staff with diverse backgrounds, talents, interests, and ideas. Certain traits consistently shine through for our most successful employees: passion for the mission, drive for results, care for students, resilience, and humility. Other traits needed and desired for this role are:

THE MUST HAVES

  • Outstanding record of organization and attention to details

  • Exemplary record working in a fast-paced office environment

  • Bilingual in Spanish and English

  • Ability to work outside of normal hours and on weekends

  • Belief in and commitment to the mission and core value of YES Prep Public Schools

  • Openness to giving and receiving frequent feedback

  • Ability to maintain emotional control under stress

  • Ability to work urgently in a fast-paced and results-oriented environment

  • Creates and maintains positive working relationships on a team and/or in a highly collaborative environment

  • A dedication to learn, grow, and develop as a professional



THE NICE TO HAVES

  • Bachelor's Degree from an accredited four-year educational institution

  • 0-2 years of experience in an administrative or operations role


THE PERKS
  • Compensation -This position is a non-exempt, hourly position; salary offers commensurate with experience.

  • Health and Supplemental Insurance- A $10 monthly medical option that includes $600 towards a Health Savings Account, in addition to a variety of supplemental benefits including Dental, Vision, Disability, Life, etc. Employees must work 20+ hours a week to be eligible for a full spectrum of benefits, and 10 hours a week minimum for medical benefits.

  • Retirement Plans- Participation in Teacher Retirement System of Texas and a 457 Retirement Plan.

  • Paid Time Off- 15 days of Paid Time Off in addition to the system closures of our Academic Calendar for all regularly scheduled employees working 20+ hours a week.

  • Paid Leave Programming- In the event you need to be out due to medical needs (including maternity and paternity leave), YES Prep offers paid leave, paid out at 100%, based on eligibility and tenure.

  • Professional Development - YES Prep values longevity and performance over time. We invest in developing leaders through high-quality programs, effective coaching, and ongoing professional development.

  • Award Winning Culture -The strong cultures of our campuses and Home Office are just one of many reasons we were named Houston's Best Place to work in 2018 and 2019. We won the 2012 Broad Prize for Excellence in Urban Education and were a 2016 finalist as well.


WE ARE DEEPLY COMMITTED TO EQUITY & DIVERSITY

YES Prep strives to recruit a diverse team of leaders. We believe there is a transformative academic and social benefit for students when their teachers and leaders reflect a diversity of backgrounds. Ninety-five percent (95%) of staff members agree that the organization provides a welcoming environment given their background and identity according to our latest system survey.

YES Prep is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, ethnicity, religion, gender, sexual orientation, gender expression, national origin, disability, age, marital status, military status, pregnancy, or parenthood.

THE NEXT STEPS

If this sounds like your just right job, apply today!

If you are not sure this opportunity is for you, are simply curious, or know someone who would be perfect, please reach out to our Talent team to be connected to a recruiter by filling out this form .

Type : EXTERNAL

Location : EAST END CAMPUS

Job Family : CAMPUS ADMIN SUPPORT

Posting Start : 07/21/2021

Posting End : 12/31/9999

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