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Director of Federal Programs 2021-2022 SY

East St Louis School District 189-1
East St Louis, IL, US
Closing date
Aug 24, 2021

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Job Category
Administrator, Executive Director / Director , Product, Services & Policy, CEO / President / Executive Director
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  • Position Type:
    Administration/ Director

  • Date Posted:

  • Location:
    189 Board of Education Administration Building

  • Date Available:

  • Closing Date:
    Until Filled

  • TITLE: Director of Federal Programs CLASSIFICATION: Non-Certified

    FLSA: Exempt DEPARTMENT: Curriculum

    SALARY: Administrative Salary Schedule WORK YEAR: 260 DAYS

    REPORTS TO: Chief Academic Officer

    SUPERVISES: Program Staff


    Under the direction of the Chief Academic Officer, the Director of Federal Programs initiates, coordinates and monitors efforts to ensure that East St. Louis Senior High School students meet College and Career Readiness standards, and that they have access to the information and financial support necessary for successful college attendance. This position ensures the continued viability and presence of the Gaining Early Awareness and Readiness for Undergraduate Program (GEAR UP) by complying with and abiding by all federally mandated requirements of the program. Grant compliance and meeting the stipulated goals, objectives, and outcomes, are the primary functions of this position. Equally important is maintaining the partnerships established through the collaboration of writing the grant. The Director of Federal Programs provides a wide variety of complex and confidential administrative and secretarial support, communicating information to school district employees, students, parents and others as required, and to assist in ensuring compliance of department program activities with legal, administrative and District policy requirement

    • Bachelor's Degree
    • Bachelor's degree College level coursework in business, word processing, and office procedures preferred
    • Master's Preferred Experience with secondary and/or higher education
    • Experience with program implementation
    • Successful experience with office management in related area preferred
    • Knowledge of Illinois Title and Federal Programs


    Knowledge of:
    • Federal and State grant requirements
    • Graduation Requirements for East St. Louis High School Senior High School
    • College entrance requirements
    • Access to military enlistment Career and technical education opportunities
    • Financial aid for college/post secondary education

    Ability to:
    • Prepare, implement, and monitor a comprehensive grant
    • Lead a team to reach the goal of securing post-secondary opportunities for all students
    • Plan, coordinate and implement strategies to support college and career readiness
    • Maintain confidentiality with highly sensitive information
    • Demonstrate strong oral and written communication skills
    • Ability to describe problems and work orally or in writing to supervisor as required
    • Ability to establish and maintain cooperative working relationships with others contacted in the course of work
    • Ability to carry out instructions furnished in written or oral form
    • Ability to add, subtract, multiply and divide, and perform arithmetic operations as needed for position
    • Ability to understand, apply and use personal computers and software applications (eg, Word, Excel, PowerPoint, the Internet, Outlook, electronic mail)
    • Ability to problem solve job-related issues
    • Ability to work with a diverse group of individuals
    • Ability to process paperwork accurately according to standardized procedures
    • Ability to maintain confidentiality of information regarding students, employees and others
    • Organizational and time management skills
    • Knowledge of office management procedures

    DUTIES and RESPONSIBILITIES (May not include all duties performed)
  • Performs the needed administrative tasks for effective implementation of the Title I programs
  • Assists with Title I grant process including grant preparation, implementation, and reporting
  • Prepares and submits Title I and Title II budgets
  • Functions as a district liaison to county, state, and federal education departments, and attends area, state and national professional meetings upon approval
  • Gathers and disseminates Title I information/resources to district staff
  • Organizes in-service and staff development required for Title I program
  • Coordinates the efforts needed to ensure successful implementation of approved programs under Title I
  • Maintains in the Title I schools, a program of regular visitation for assurance of compliance with guidelines
  • Coordinates the program for the non-public schools' eligible students
  • Provides information regarding the effectiveness of the program to the Chief Academic Officer
  • Provides workshops and the Title I program for parents and the community
  • Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the department
  • Composes documents (eg, correspondence, bulletins, reports) as directed by the Chief Academic Officer for the purpose of requesting or providing information, confirming events, etc.
  • Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees, students, parents, and others regarding activities, events or other work related matters
  • Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance
  • Accurately enters data in systems used to compile, sort, and submit for local and state reports
  • Provide leadership in the development, implementation and daily management of the GEAR UP Grant
  • Coordinate and integrate initiatives that promote and enhance student services
  • Develop a work plan in accordance with goals, objectives, and funding limitations to implement student and parent programs at GEAR UP school sites; oversee program
  • Ensure compliance with federal program funding guidelines
  • Ensure effective delivery, reporting, and execution of program goals and objectives
  • Provide direction, planning, and implementation of strategies which foster a successful program to ensure college and career readiness
  • Coordinate, manage, and implement yearly calendar of activities and events
  • Supervise data management and preparation of all required reporting
  • Implement and manage accountability of program standards and measures
  • Track and monitor appropriate participation by GEAR UP students, parents, and faculty
  • Maintain and manage working budget
  • Manage community partnerships
  • Participate in local education collaboratives, committees, or task force meetings on behalf of the grant program
  • Coordinates the efforts of College Access and Persistence College and Counselors/Specialists
  • Performs other duties as assigned


    The employee is required to sit, stand, walk and use the computer. Reading and making reports are required. Daily travel is sometimes required between buildings and offices. The employee must frequently synthesize complex material and make recommendations.


    Frequent standing, sitting, walking and using the computer

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