Position Type:
Classified- Secretarial/Clerical/ Data Specialist

Date Posted:
7/20/2021

Location:
Central Office

Closing Date:
09/11/2021

  
East Baton Rouge Parish Schools Position Description

Job Title: Accounting Specialist I
Reports To: Supervisor of Accounting
Prepared By: James P. Crochet
Approved Date: August 2006

Summary
Performs duties to provide accurate and timely payments to vendors for the East Baton Rouge Parish School System. Handles routine filing, incoming calls, mail, and reconciliation of financial reports.

Essential Duties and Responsibilities
· Verifies accuracy of payment documents and prepares checks for mailing.
· Processes monthly copier charges.
· Reviews and processes utilities, child nutrition, and all other invoices for accuracy and proper authorization.
· Assists in compilation of data for auditors and public information requests.
· Processes travel advances after reviewing mandatory documents and receipts for accuracy, appropriateness and proper authorization.
· Maintains accounts payable check files.
· Researches school and vendor inquiries related to invoices, purchases orders, and travel.
· Performs other duties as assigned.

Supervisory Responsibilities
N/A

Essential Functions and Qualifications
The essential functions for the position of Accounting Specialist I include the physical and mental involvement requirements noted in this position description in addition to regular reliable attendance given the limited number of employees available to perform the essential functions of this position. It is also essential that he/she be able to follow the directives of superiors in insuring the harmonious operation of the department.

EDUCATION and EXPERIENCE
Graduation from high school with at least one year of secretarial or bookkeeping experience. Must have the ability to perform routine mathematical operations, follow precise instructions. Must be able to exercise judgment in making decisions in accordance with policies and practices of the Department. Must exhibit a positive attitude when dealing with internal and external customers. Must possess good phone skills. Proficiency in Excel and Microsoft word.

LANGUAGE SKILLS
Ability to read, analyze, and interpret legal documents. Ability to respond to inquiries or complaints.

REASONING ABILITY
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and
talk or hear. The employee is occasionally required to stand, walk, reach, bend and sometime lift up to 20 pounds. Mobility skills are necessary to access a variety of work locations.

MENTAL INVOLVEMENT
The employee must possess sufficient interpersonal skills to function compatibly with others. The employee must respond positively to supervision and to accept suggestions for improvement. The employee must be able to understand and interpret written and verbal instructions.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Professional Conduct
Employee acknowledges that he/she is required to maintain a high standard of professional conduct. Breach of said professional conduct includes but is not limited to: neglect of duty, dishonesty, engagement in acts that are contrary to East Baton Rouge Parish School System policy, unlawful activities, or any other conduct which is seriously prejudicial to the school system.

Classification under Fair Labor Standards Act(s) (FLSA)
The East Baton Rouge Parish School System in compliance with Fair Labor Standards Act(s) considers this position NON -EXEMPT from any and all overtime payments.

Funding Source
General Fund

Salary Scale
Clerical Salary Schedule: CLHO4, CL104

Terms of Employment
12 Month Employee

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