Location: Teacher Administrative Center (T.A.C.), 3215 Cuming St. Omaha, NE 68131

Reports To: Coordinator of Early Childhood

Work Schedule/FLSA Status: 12 month / Non-Exempt.

Position Purpose:This position serves as the administrative assistant to the Coordinator of Early Childhood Education.

Essential Performance Responsibilities

• Serve as an assistant to the Coordinator of Early Childhood Education.
• Manage phone and email communication from the public.
• Assist in the application, selection and management of student records for the Early Childhood program.
• Organize and enter student information into district and national databases.
• Process reports, letters, etc. using MS Word merges, database merges and electronic submission.
• Manage budget, annual order and supply orders for the office.
• Monitor bi-weekly payroll for EC staff and enter needed data in PeopleSoft.
• Arrange meetings.
• Prepare and type agendas and minutes.
• Maintain the department and Coordinator's calendars.

Knowledge, Skills, and Abilities:

• High school diploma and/or equivalency, required.
• Bilingual communication skills in Spanish, required.
• Knowledge of the Head Start program, preferred.
• Expertise with Microsoft Word, Excel, Access software, and Microsoft Office 365.
• Ability to build Excel spreadsheets including advanced calculations.
• Ability to build and maintain Microsoft Access databases.
• Ability to use merge processes in Microsoft Word.
• Ability to adapt to changing technology.
• Ability to communicate with public and school personnel, using tact and courtesy.
• Ability to work without constant supervision or direction to meet a demanding work schedule.
• Ability to prioritize and work with overlapping deadlines for critical task completion.
• Ability to work cooperatively and maintain positive working relationships with fellow staff members to promote a learning and team approach.
• Ability to work in partnership with outside agencies in establishing and maintaining data processes.
• Ability to maintain strict confidentiality of information.
• Outstanding attendance and prior work record.
• Use of proper grammar, spelling, and English usage.
• Ability to do some lifting 25 lbs.

Additional Duties: Performs other related tasks as assigned by supervisor.

Equipment: This position may require the ability to use basic office equipment such as computers, copiers, scanners, and fax machine. Must always comply with OPS's guidelines for equipment use.

Travel: Limited travel within the District may be required.

Physical and Mental Demands, Work Hazards:

• Must be able to respond rapidly in emergency situations.
• Must have organization, time management, communication, and interpersonal skills.
• Exemplary attendance.
• Ability to work the required number of hours. Hours will include evening and weekend
• Reliable transportation
• Ability to work within the local community/neighborhood as appropriate.
• Work in standard office and school building environment.
• Exemplary communication skills, verbal and written.

Interrelations:

• Contact with personnel within the district and with customers and vendors.
• Will be working under the direct supervision of the department supervisor in order to complete day to day tasks.
• Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy.
• Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues.
• Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service.

Employee Punctuality and Appearance

• In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave.
• Any deviation from assigned hours must have prior approval from the employee's supervisor or building administrator.
• All employees are required to report to work dressed in a manner that reflects a positive image of Omaha Public Schools and is appropriate for their position.
• Regular attendance is important.

Terms of Employment

This position is treated as a full-time non-exempt classified position. The terms of your employment will be governed by applicable state laws regulating employment or teaching in a Nebraska public school and Board of Education policies, as those laws and policies may change from time to time, and the Teacher Contract. If your position is represented by a collective bargaining representative, then your employment will also be governed by a negotiated agreement between OPS and that collective bargaining representative.

Terms of employment are contingent upon:

• A background check which demonstrates background is acceptable for the position sought and working with or around students.
• Verification of U.S. Citizenship or legal authorization to work in the United States.
• Successful completion of a tuberculosis skin test (if required by federal law for your position).

Omaha Public Schools does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), marital status, sexual orientation, disability, age, genetic information, gender identity, gender expression, citizenship status, veteran status, political affiliation or economic status in its programs, activities, employment, and provides equal access to the Boy Scouts and other designated youth groups. The following individual has been designated to handle inquiries regarding the non-discrimination policies: Director for the Office of Equity and Diversity, 3215 Cuming Street, Omaha, NE 68131. (531-299-0307)

The Omaha Public School District is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process please contact the human resources department at 531-299-0240.