Job Description

Title: Secretary to the High School Director of Guidance

Qualifications:
?High School Diploma or equivalent
?Excellent secretarial skills including expertise with Microsoft word, Powerschool, Google calendar, Excel, Naviance, Munis, and email.
?Knowledge to perform basic math
?Ability to understand written procedures, write routine documents, and speak clearly; and understand complex, multi-step written and oral instructions.
?Ability to gather and/or collate data and work with detailed information/data
?Ability to maintain confidentiality and deadlines
?Strong interpersonal skills to relate in a positive manner with staff, parents, and students
?A high degree of organizational and time management skills
?Accuracy with attention to detail
?Able to work independently and as part of a team as
circumstances require.
?Possess the desire to take initiative, exercise sound judgment and make decisions within scope of his/her authority.

Evaluated by: Director of High School Guidance

Job Goal: To represent the guidance office as the first point of contact in a professional, friendly manner. Perform a variety of administrative and secretarial tasks to various degrees of complexity. Assist in accurate and timely completion of tasks. Maintain databases for several duties in the department. Welcome inquiries and requests from guidance counselors, students, parents, and public.

Work Year: 12-month position - 1820 hours annually

Salary/Benefits: According to the WEPSA Unit A contract

Performance Responsibilities:

?Handle routine inquiries about college application, transcripts, scholarships, standardized testing schedules, AP tests, crisis intervention services, teacher contacts
?Schedule appointments upon request, send mailings with labels, print report cards.
?Take initiative by checking in regularly with guidance counselors and director about what they need
?Proactively prepare materials for annual lessons and routines of the department.
?Assist with the maintenance of the Director of Guidance's Google calendar and tasks. Coordinates reminders to ensure the smooth operation of the Guidance Department
?Process all requests for college transcripts; ensuring accuracy of documents and supporting paperwork
?General Support of guidance counselors and school social worker
?Coordinate registration for annual PSAT and AP testing
?Coordinate and organize local, regional and national scholarship information and ensure distribution to students and parents
?Distribute weekly students' data sheets and input the data
?Periodic review of budget with the Director of Guidance
?Maintain inventory/supplies, facilitate and manage purchases for the department.
?Prepare folders with labels for incoming 9th graders.
?Do outreach when needed and answer questions for secretaries from various offices and schools
?Distribute Guidance Counselors and the Director of Guidance's mail.
?Willingness to adjust to the changing needs of the department, with the flexibility to meet those work needs and demands
?Performs all other duties as assigned

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to stand, walk, talk, and hear. The employee is frequently required to use hands to finger, handle, or feel objects, tools, or controls and reach with hands and arms, climb or balance and stoop.

The employee must lift and/or move up to 10 pounds. Specific vision abilities required by this job include the ability to adjust focus. The employee is required to have the cognitive ability and focus to manage multiple detailed tasks at once with frequent interruptions.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in an office environment. Majority of the work is performed in a moderately noisy environment with frequent interruptions.

Revision Date: June 2020

Position Type: Full-time
Positions Available: 1
Welcome to Wellesley High School!
We cultivate positive learning experiences and foster responsibility and integrity so that upon leaving Wellesley High School our students will continue to contribute to their worlds. Wellesley High School is a dynamic community guided by these core values: • Academic excellence • Cooperative and caring relationships • Respect for human differences • Commitment to community Academic Expectations: Our goal is that Wellesley High School students will: write effectively for a variety of purposes read actively and critically across the curriculum for a variety of purposes speak effectively in different settings express ideas creatively across the curriculum apply reasoning and problem-solving in all disciplines use technology effectively and responsibly for a variety of purposes perform physical and artistic skills identify, evaluate and utilize a variety of resources for obtaining information Wellesley High School encourages our community to recognize the value of learning for learning’s sake. Social Expectations: Our goal is that Wellesley High School community members will: contribute to the well-being and welfare of others within the school community assume responsibility for their own decisions and behavior demonstrate a willingness to resolve conflicts responsibly respect one another Civic Expectations: Our goal is that Wellesley High School community members will: foster respectful and productive relationships between the Wellesley High School community and the community at large exercise their rights and responsibilities in a democratic society

Equal Opportunity Employer
Wellesley Public Schools is an Equal Opportunity Employer. Wellesley Public Schools ensures equal employment opportunities regardless of race, creed, sex, color, national origin, religion, age, sexual orientation, gender identity, genetics, disability, or any other class as protected by law. Diversity, Equity and Inclusion Mission Statement We believe it is our moral responsibility to welcome, celebrate and affirm the full spectrum and intersections of human differences in, and beyond our community. We commit to create a culture that embraces advocacy and pursues justice for all, especially those who have been historically marginalized. We will achieve our commitment by continuously challenging one another to examine systems of privilege and bias, confronting and interrupting inequity in all its forms, and routinely measuring the efficacy of our efforts.
Job Requirements

At least 2 years of relevant experience preferred

Bachelor degree preferred

Citizenship, residency or work VISA in United States required

Application Questions There are no application questions required for this job posting.
Contact Information Dana Plunkett, Dept. Head of High School Guidance
50 Rice Strete
Wellesley, Massachusetts 02481
Phone: 781-446-6290
Email: plunkettd@wellesleyps.org