Description

POSITION FUNCTION/PURPOSE :



Performs advanced professional level administrative duties that include project managenent, conducting research studies, performing statistical analysis, managing strategic planning processes and resolving special administrative problems in support of Public Safety as well as being the system and database administrator for various programs.



MAJOR RESPONSIBILITIES :

• Develops, coordinates, and analyzes administrative, tactical and strategic research studies and surveys through the use of statistical analysis including audits to ensure departmental compliance. Will be the project manager on projects and assignments implemented and planned for the department to include the training of personnel as needed.
• Research best practices in the areas of data collection and reporting as related to law enforcement agencies.
• Management of databases and internal websites such as ARMS, AIM, and policy management websites as well as Use of Force data collection and all data collection created within the the programs acting as the database administrator.
• Advises management in evaluation of short- and long-range planning; consults with management personnel concerning agency goals, objectives, methods and policies; coordinates, records and periodically reports to management on status of projects; evaluates planning to insure operational, administrative and long-range plans are compatible.
• Write, update, manage, and maintain departmental policies.
• Collaborate with Legal, Board Services, and all other required departments for creation and submission of required board policy items to the board via Board Docs.
• Maintain an HR function through the review, ranking, and recommendation of applicants for non-uniformed personnel.
• Write interview questions, promotional exams, and internal job postings as needed.
• Research, vet, and recommend potential vendors. Work to negotiated contracts and pricing with the vendors, maintain and submit all invoices and documentation required to onboard and pay vendors. Work with legal to get all contracts reviewed, signed, and when needed uploaded to Board Docs for approval.
• Monitor and generate department-wide statistical reports of all departmental offense and incident reports to ensure crime data is accurately and timely captured in compliance with department policies/procedures.
• Monitors and submits all state, federal, and district reporting of required data.
• Manages and fulfills all open records requests to the department.
• Manages ans fulfills all court orders for data including expungments and sealing of records.
• Work closely with Legal to respond to confidential legal requests as well as getting all interlocal agreements, memorendums of undertstanding, and any other legal document reviewed and approved by Legal as well as uploading all required information to Board Docs.
• Maintains a positive working relationship with the Office of Student Discipline providing guidance on criminal issues based on police reports and the legal statutes of Texas.
• Provides information, technical assistance, and professional guidance to management, staff and other planning professionals as to the scope of projects and the approach to be followed.
• Manage procurement and upkeep of all assigned systems including scheduling all maintenance and support as well as submitting all invoices and justifications for the procurement process.
• Serves as a liaison between the Department and other agencies/associations engaged in the compilation, analysis and reporting of research data. Represents the Department in public hearings, meetings, committees or task forces to present evidence or information, to support the Department's interests, provide input and exchange information, and perform the functions of the committee (e.g., policy writing, analysis of recommendations, problem solving, etc.) as well as to build and maintain positive relationships.
• Keeps management informed on new concepts, theories, equipment, and programs applicable to law enforcement planning methods and administration.
• Attends conferences and conventions and other educational and professional meetings to keep updated on planning methods and administration.
• Maintain the Records Management Retention Plan for the department in accordance with District policies/procedures to include retention schedules, archiving of files, retrieval system and develop opportunities for the use of technology and or automation of the process. Mange all police records for the department.
• Manage projects as required tracking in Microsoft Project, creating timelines, running meetings, and maintaining compliance with the schedule.
• Performs all other tasks and duties as assigned.
• All federally funded incumbents of this position must comply with time and effort reporting requirements through personnel activity reports or periodic certification, as appropriate.

Qualifications

QUALIFICATION REQUIREMENTS:

• Master's degree in Criminal Justice, Organizational Development, Public Administration, Geographical Information Systems (GIS) or related field from an accredited institution required
• Five (5) years of experience in Law Enforcement, Public Administration, or professional level Human Resources or organizational development experience in or any equivalent combination of experience, education and training which provides the required knowledge, skills and abilities.

Knowledge in :

• planning and research principles and practices, including operational, short-range, and long-range strategic planning required for the implementation and success of programs and projects.
• principles and practices of organization, administration, and personnel management.
• staff study techniques emphasizing issues and solutions for effective organizational performance.
• law enforcement organizations and terminology to interpret, provide and disseminate information and prepare written documents.
• data collection, coding (SQL, Python, or R), and survey research techniques.
• new technologies, philosophies, trends and advances in the profession.
• operational analysis and decision-making techniques for resource allocation and organizational effectiveness.
• the application of problem-solving techniques.
• database administration.
• departmental structure and functions.
• federal, state and local programs and resources required to develop policies and procedures for administration of department programs.
• business English, spelling, grammar and punctuation required to produce analytical and technical reports in appropriate format.
• state and federal statutes, laws and regulations related to the work unit.
• public information laws regarding the dissemination of information to the public.
• ability to interpret and process court orders.
• modern office practices, procedures and equipment required to perform office functions in an efficient manner.

Skills in:

• researching, gathering, organizing and analyzing data and drawing logical conclusions.
• identifying problems, analyzing alternatives and making viable recommendations.
• interviewing, listening or documenting information to obtain input from diverse sources.
• editing and proofreading written materials for accuracy and adherence to policies and procedures.
• the use of computer software programs and keyboard devices.

Ability to:

• interpret, analyze and evaluate available data and make decisions concerning complex and comprehensive operational problems with a high degree of accuracy.
• monitor trends, forecast change, identify future agency needs and initiate change to ensure effective long-range planning.
• compile, calculate, correlate, integrate, analyze and portray statistical data to prepare statistical reports.
• read, comprehend, and interpret complex written materials.
• determine project or plan objectives and goals.
• accurately interpret Department policies and procedures to provide and clarify information.
• develop and revise policies and procedures.
• develop technical and operational specifications for programs.
• make oral and written presentations.
• effectively communicate orally and in writing at all levels.
• speak before groups to provide information or explain policies, procedures and programs.
• exercise considerable initiative and independent judgment.
• establish and maintain effective working relationships with those contacted in the course of assignment.
• exercise good judgment in safeguarding confidential or sensitive information.
• to effectively communicate with diverse community populations, district personnel and the public at large.
• to succesfully complete assignments with minimal supervision.
• demonstrated ability to solve problems of a routine degree of complexity under pressure.
• demonstrated ability to work under time constraints to ensure the timely completion of project deadlines.
• demonstrated organizational and interpersonal skills to achieve organizational goals.
• demonstrated ability to maintain confidentiality of information.
• be able to pass criminal records check and drug screening
• to work evenings, irregular hours and or weekends when needed.

Work Locations: Police Department (8491) 2500 S ERVAY BOX 99 Dallas , 75215

Job: Coordinator II-Data

Full-time

Minimum Salary: 62,344.00

Median Salary: 76031.00

Job Posting: Jul 12, 2021