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IPS Corporate Card Purchasing Clerk I (21-22)

Employer
IDEA Public Schools
Location
Baton Rouge, LA, United States
Salary
Competitive

Job Details

Description
Position at IDEA Public Schools

About IDEA Public Schools :  

 

At IDEA Public Schools, we believe in college for ALL and we are committed to ensuring that   all   our students graduate from college. IDEA Public Schools has grown from a small school to the fastest-growing network of tuition-free Pre-K-12 public charter schools in the United States sending 100% of our students to college. 50% of our students graduate from college in 6 years - that's 3 times the national rate for students in our communities!  

 
IDEA was founded in 2000 as a single school with 150 students in the Rio Grande Valley. When interest exceeded building capacity, to meet the demands, IDEA's co-founders committed to serving more students in the Rio Grande Valley of Texas and beyond. We now serve  over 65,000  students across Texas and Louisiana. Be on the lookout for IDEA schools opening near you-with continued growth in our current regions an d new launches in  Tampa Bay , FL  (2021) ,  and  Jacksonville, FL (2022) !  

 

When you choose to work at IDEA, you are part of our IDEA Team and Family. You will work alongside team members who set and reach ambitious goals every day, are excited to continue to grow with IDEA, and work relentlessly to make college for all a reality.  

 

To learn more about IDEA, check out this   video .  

Role Mission: The purchasing clerk goal is to provide and promote a sound and an effective procurement process which supports and advances the goals of IPS Enterprises.  The vision is to create customer satisfaction by facilitating the efficient acquisition of goods and services in order to meet the needs of campuses and departments.  We strive to keep integrity and continuous improvement in the procurement process that are in compliance and best practices as outlined by the our state's Local Education Agencies in which we operate.

 
Responsibilities
  • 100% of Corporate Card change request are completed on the American Express portal within 1 hour of request.
  • Resolve Corporate card decline issues within 1 business day
  • Resolve Concur user issues within 1 business day
  • Maintain tracker for # Corporate card holders, # of Corporate cards issued, # of monthly transactions
  • Ensure Concur expense reports are reviewed and approved within 2 business days
  • Compile Corporate card and Concur monthly data reports for distribution to the organization
  • Daily collaboration with the Purchasing Supervisor regarding Concur 2 business day expense report approvals
  • Create Concur cases for any Concur issues encountered that cannot be resolved by the team
  • Monitor Standard Account Extract data reports daily to make certain payments are processed quickly and accurately
  • Correction of the SAE (Standard Accounting Extract) file for Tyler Munis import
  • Wells Fargo credit card file upload weekly
  • Provide trainings on Concur to end users
  • Collaborate with Louisiana and Florida system administrators
  • And other duties as assigned
Onboarding and Professional Development
  • Ensure that 100% of all new reconcilers attend business office onboarding for purchasing and Corporate card reconciliation within 2 weeks of being hired
  • Ensure that 100% of new card holders are trained on use of the Corporate card, allowable vs unallowable and the Corporate card policy before Corporate card is issued
  • Ensure 100% of cardholders view training and sign the American Express Corporate card agreement prior to issuing out the American Express corporate card.
  • Provide continuous improvement training during bi-weekly Corporate card conference call by clearly communicating 100 % of policy changes and updates
  • Provide continuous improvement training during summer institute and quarterly sessions for financial management users and Corporate card reconcilers
Compliance
  • Audit 100% of account coding on Corporate card transactions follows our guidelines
  • Audit 100 % of Corporate card expenses are allowable under our guidelines for public funds
  • Ensure 100% of Concur expense reports are reviewed and approved within 2 business days
  • Monthly check in with Sr. Director of Finance/IPS Controller, AP Supervisor and Purchasing Supervisor on trends and strategy for improvements
  • Run reports to ensure that all transactions for current month submitted in expense report by 2nd business day of proceeding month
  • Communicate expense updates and pending information to Concur end-users
Live values of IDEA
  • Believes and is committed to our mission: that all students are capable of getting to and through college
  • Is driven by outcomes and results, and wants to be held accountable for them
  • Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly
  • Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change
  • Seeks and responds well to feedback, which is shared often and freely across all levels of the organization
  • Works through silos and forges strong cross-departmental relationships in order to achieve outcomes
  • Embodies IDEA's core values

 

Competencies 
  • Knowledge of basic accounting procedures, purchasing and invoicing supplies and equipment
  • Ability to work with numbers in an accurate and rapid manner
  • Ability to analyze and organize a complex filing system of bid-related documentation
  • Ability to use personal computer and software to develop spreadsheets, databases and word processing
  • Proficiency in use of calculator and office machines
  • Ability to communicate effectively
  • Problem Solving

 

Qualifications:
  • Education: High School Diploma or GED
  • Experience: 2+ Clerical experience and accounting, preferably in education
  • Licenses or Certifications (if applicable): N/A

 

Knowledge and Skills: Microsoft Word, Excel, Powerpoint, 10key

Compensation: 
Salaries for people entering this role typically start between $14.56/hour and $18.20/hour, commensurate with relevant qualifications and experience. This role is also eligible for a performance bonus based on individual and organization goal attainment. 

IDEA Public Schools does not discriminate on the basis of race, color, national origin, age, sex or disability, in admission or access to, or treatment of employment in its programs and activities. Any person having inquiries concerning the organization's compliance with the regulations implementing Title VI of Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact IDEA Human Resources at (956) 377-8000.

Company

IDEA Public Schools believes that each and every child can go to college. Since 2000, IDEA Public Schools has grown from a small school with 150 students to the fastest-growing network of tuition-free, Pre-K-12 public charter schools in the United States. IDEA currently serves nearly 66,000 college-bound students in 120 schools across Texas and Louisiana and is gearing up to open schools in Florida for the 2021-2022 school year.

Interested in learning more about working at IDEA Public Schools? 

Visit us at www.ideapublicschools.org/careers.

Company info
Website
Telephone
956-377-8000
Location
2115 W. Pike Blvd
Weslaco
TX
78596
US

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