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Job Title: Office Specialist - Minneapolis Kids- Davis Center (2021-2022)and Requisition ID number: 78606
Close Date:11:59 PM on 08/12/2021
Organizational Unit: Minneapolis Kids (10000073)
Site: Davis Center (0001)
FTE: 1.0 FTE, 40 hrs/wk, 52week; this is based on full-time equivalency with 1.0 being full time
Union: AFSCME(29)
Functional Area: Clerical

Resume and Cover Letter are mandatory to apply for any position.

SUMMARY
Under general supervision, performs experienced office support and technical specialist functions; maintains and researches computer databases, files and records; provides information and assistance to MPS staff and clients,using knowledge of the operations and policies of the work group and the MPS.

Essential Functions

• Performs administrative support duties and technical specialist functions for the registration and management system for the Minneapolis Kids program and in compliance with MPS policies and quality standards; duties may vary according to job assignment.
  
• Assists work group with MPS administrative support functions and data entry; explains MPS rules, policies and procedures; works independently and makes appropriate decisions based on experience.
  
• Exercises initiative in performing technical assignments and resolving problems; applies judgement and knowledge of the operations of the work group to resolve problems and make work process decisions; refers matters requiring policy interpretation to supervisor for resolution.
  
• Provides customer service, information and assistance to MPS families, staff, visitors and others having business with MPS; responds to requests for information within the scope of authority.
  
• Maintains accounts for enrollment, attendance, registration, budget, payroll, purchasing, records request and special program functions.
  
• Maintains computer database and files; enters data; researches electronic and paper files, records and documents; reviews and updates statistical information, reports and technical documents; collects and complies statistical data; develops and creates technical and operational reports.
  
• Processes registrations, contracts and billing; checks documents for validity and accuracy of information; resolves technical issues within scope of authority; reports discrepancies.
  
• Prepares, compiles and distributes correspondence, information packets and other communications.
  
• Orders, receives and distributes supplies and equipment.
  
• Cross-trains in technical/office support duties; assists with training and cross-training of MPS staff.
  
• Demonstrates courteous and cooperative behavior when interacting with students, clients, visitors and MPS staff; acts in a manner that promotes a harmonious and effective workplace environment.
  
• Enthusiastically promotes the Superintendent's goals and priorities in compliance with all policies and procedures.
  
• Maintains absolute confidentiality of work-related issues, records and MPS information.
  
• Other duties or tasks may be assigned on an as-needed basis.
  

Education, Training and Experience Guidelines
High School Diploma or GED equivalent; AND three (3) years of office administration experience; OR an equivalent combination of education, training and experience as determined by Human Resources.

LICENSE AND CERTIFICATION REQUIREMENTS
A valid Minnesota State Driver's License may be required. Specific technical training may be required

Final candidates may be invited to interview with a committee. Final appointment to this position will be contingent upon passing a criminal background check.

COMMITMENT TO DIVERSITY:
Diversity is one of Minneapolis Public Schools core values and is essential to our goal of putting children first and making them college-ready. Diversity of our workforce provides us with a competitive advantage and allows us to better understand, communicate with and educate our diverse student body. Minneapolis Public Schools will not deny anyone the opportunity for training or employment because of race, color, creed, religion, national origin, gender or gender identity, marital status, status with regard to public assistance, disability, sexual orientation, age, family care leave status, or veteran status.

Minneapolis Public Schools strongly encourages diverse candidates to apply.